Cirque Meadows by Adam Johnson

Special Event Permit Detail

Application Information

ID: 791   Event: McKee Classic Bike Tour
Application Date: 12/12/2013    Event Date: 05/18/2014
Contact 1 Name: Dawn Paepke
Address: 1805 E. 18th St. #9
Loveland CO 80538
Email: Send email
Contact 2 Name:


Event Information

Permit Type(s): County Road
McKee Medical Center, 2000 Boise Ave. Loveland, CO 80538

This non-competitive, multi-distance bicycle tour travels through the beautiful foothills of Larimer County in Loveland and Fort Collins and is a great training ride preparing cyclists for the numerous summer rides available.

There are four distances to choose from: 62-mile, 37-Mile, 30-Mile, or 10-Mile. The rides begin and end at McKee Medical Center in Loveland located at 2000 Boise Avenue starting at 6:30 a.m. The 62-mile ride will enjoy the sites of the Big Thompson River, Lon Hagler Reservoir, Carter Lake, Green Ridge Glade Reservoir, Masonville, Horsetooth Reservoir, Fort Collins, Boyd Lake, and Loveland. The 37- and 30-mile rides will complete the ride through Carter Lake and then back into Loveland. The 10-mile family/fun ride will enjoy a leisurely ride from McKee Medical Center to Boyd Lake and back.

Estimated Participants: 2000   Estimated Spectators: 0
   Sun. 05/18/2014: 6 AM - 2 PM


Additional Information Submitted by Applicant

1. Date Submitted: 01/17/2014
waiver included on registration sheet.

2. Date Submitted: 01/22/2014
Insurance certificate

3. Date Submitted: 01/27/2014
corrected insurance certificate

4. Date Submitted: 02/03/2014
Traffic plan

5. Date Submitted: 03/18/2014
New maps due to flood damage road and trail closures.

6. Date Submitted: 03/31/2014
Requested Communications Plan for Sheriff

7. Date Submitted: 04/04/2014
Maps for ambulance placement.

8. Date Submitted: 04/21/2014
Contact information on this event has changed. Please send all communications to Julie Johnson Haffner at and 970-635-4106.

Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.

Boyd Lake State Park

Status: Approved

Comments: Permit completed - payment and insurance received

Email Boyd Lake State Park


Status: Approved


Email CDOT

City of Fort Collins

Status: Approved

Comments: City of Fort Collins special event permit application has been received and is currently under review.
City of Fort Collins special event permit issued.

Email City of Fort Collins

City of Loveland Permit Coordinator

Status: Approved

Comments: Applicant has also submitted an event permit application through the City of Loveland for the portion of the event that takes place in our city limits. We will process that application as needed with the understanding that any portion of the event within the county will be managed under the county's permit system. Thank you.

This updated contact information was also included in the city of Loveland's event permit application. Thank you.

Email City of Loveland Permit Coordinator

Colorado State Patrol

Status: Approved


Email Colorado State Patrol


Status: Approved

Comments: Map required for review - Thank you for submitting maps for review.

Currently, we do not have any construction projects on the roadways for the event route, however CR 27 is the only way around the CR 29 bridge damage. Heavy traffic is on this roadway.

If things change I will update this page.

Email Engineering


Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:

• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.

• Service of hot coffee, tea, instant hot beverages.

• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.

• Service of whole uncut fruits and vegetables.

• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at

Adequate toilets need to be provided at the start/finish area and as necessary at aid stations.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777


Email Health

Loveland Fire

Status: Approved

Comments: Emergency access path of no less that 20’ wide shall be maintained and no immovable objects on streets and fire apparatus access roads at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. FM NS 073

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments: 1/17/14 Application has been forwarded to area manager for review.
1/21/2014 Fee Worksheet was emailed to you today. Your event is approved by our department upon receipt of signed worksheet and payment in full.
2/10/2014 Signed worksheet and payment received. Thank you!

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments: Emergency Access:
An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).
Tent Permits:

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved


Email Poudre Valley Hospital

Risk Management

Status: Approved


Email Risk Management

Road & Bridge

Status: Approved

Comments: This event does not conflict with any currently planned or scheduled road maintenance or construction activities. However, at the time of the event, portions of the route(s) may traverse roads that have recently, or are then, currently undergoing surface maintenance. Event promoters are reminded that they are not to post event signs on traffic sign posts within the public road Right-Of-Way or paint on the surface of the road.

Email Road & Bridge


Status: Approved

Comments: Please provide an Emergency Communications Plan which outlines how medical/fire/law enforcement will be contacted, if necessary. Also, please provide the name and cell phone number of a safety officer. This person will be responsible for ensuring that medical/fire/law enforcement is notified in the event of an emergency. This person should be available during the entire event in case we need to reach someone at the event.

Please ensure that cyclist follow the rules of the road.

Email Sheriff

Thompson Valley EMS

Status: Approved


Email Thompson Valley EMS

Final Disposition


Hi Dawn,

Congratulations! Your special event permit for the McKee Classic Bike Tour has been approved.

Please print out the permit and make sure you have it available the day of your event.

Good Luck!


Background Image: Cirque Meadows by Adam Johnson. All rights reserved.