Cirque Meadows by Adam Johnson

Special Event Permit Detail

Application Information

ID: 770   Event: Quad Rock 50 and 25 Mile Trail Races
Application Date: 10/15/2013    Event Date: 05/10/2014
Organization: Gnar Runners   Phone:
Address: 5001 Overhill Dr, Fort Collins, CO 80526
Contact 1 Name: Pete Stevenson
Address: 3117 Azalea Dr
Fort Collins CO 80526
Email: Send email
Contact 2 Name:


Event Information

Permit Type(s): Parks and Open Spaces
Type of Event: Other
Horsetooth Mountain Open Space

This will be our 3rd annual Quad Rock 50 and 25 mile trail race event. The event start and finish will be hosted at Lory State Park and the majority of the route will be run on Lory Park trails. The race will start at 5:30am and will end at 7:30pm.

Detailed maps are available on our website and can be provided via email or attachment if needed.
25 and 50 Mile runners will enter Horsetooth Mountain Park from Lory on the South Valley Trail and will run up Sawmill (via the new connector trail from the Lory border) to Stout, Stout to Towers, up Towers to the aid station at the Spring Creek junction. From the aid station, they will run down Spring Creek and Horsetooth Falls to the Horsetooth Trailhead. From the aid station pavilion, runners will exit the trailhead via the west service drive and will run up Southridge to the Horsetooth Rock trail and across the Westridge trail back to Towers. Runners will exit Horsetooth Park via Mill Creek.
50 Mile runners will return for a second loop in the reverse direction entering Horsetooth Park via Mill Creek and returning to Lory Park via Sawmill and the South Valley trail.

The course will be marked on Friday before the race with pink flagging tape. Flour will be used for directional arrows at major turns. All course flagging will be removed immediately after the last runner comes through on race day.

Aid Station Teams and Schedule

Towers Aid Station: 5:30am to 5:30pm
•2-3 vehicles parked at the top of Towers Rd at the Mill Creek/Spring Creek junction.
•We will keep the clearing at the top of the hill open for emergency access.
•The team will meet at the Soderberg trailhead at 5:30am to drive up the road to set up on race morning.
•Additional volunteer cars may be parked at Soderberg for the day. Carpooling will be strongly encouraged.
•The team will pack up and drive out by approximately 5:30pm after the last runners have passed through.
•If possible, we would like to access Towers to drive some supplies up on Friday before the race. (Primarily filled water coolers and equipment like tables and chairs that can sit safely overnight and save us a lot of time and extra trips up and down the hill on race day.)

Horsetooth Aid Station: 6:00am to 9:00am / 11:00am to 4:45pm
•The Horsetooth Trailhead aid station team will arrive at 6:00am to set up in the second large pavilion to the west of the rest rooms.
•For the duration of the race, we would like to reserve 2 parking spaces for volunteers to have at least one car to shuttle volunteers and run for additional supplies and always have one vehicle on hand in case of an emergency. Additional volunteer vehicles can be parked off site at co-director Nick Clark’s house half a mile up Overhill Dr.
•We will enforce a hard 4:35pm course cut off. Any runner who does not leave the Horsetooth aid station by 4:35pm will be pulled from the race and given a ride back to Lory with the volunteers. We will also enforce cut offs in Lory at the 25 mile turn around and at Arthur’s Rock trailhead so it is unlikely that we will have any runners lagging behind our cut off times in Horsetooth park.
•Volunteers will be available to provide recommendations for park users to access the course to see the event or find the best routes to avoid the runners.
•The aid station will pack up and leave by approximately 4:45pm.
Course sweeps will follow the last runners to pull flagging and pick up any trash on the trails. When we leave at the end of the day, there will be no trace of our event left in the park.

Runner Limits and Timeline
Loop 1: Maximum 350 Runners
Arrive at Horsetooth Trailhead: 6:50am
Last runners through Horsetooth Trailhead: 8:20am to 8:50am

Loop 2: Approximately 140 Runners (40% of our starting field)
Arrive at Horsetooth Trailhead: 11:00am
Cut Off: 4:35pm

Notifications: Signs will be posted 1-2 weeks in advance at all park access points (Lory trailheads, Blue Sky, Soderberg, and park border crossings) to notify users of the event. We will also send announcements to Overland Mountain Biking group and Team Bob to inform as many mountain bikers as possible. The event will also be listed in the Coloradoan event calendar.

Crew/Spectators: During the race, runner’s crew and/or spectators may visit the Horsetooth Trailhead. We will inform family, crew, and spectators that there is a $6 day use fee to park at the trailhead and parking space is not guaranteed. We will give the runners an opportunity to send drop bags to the aid station with personal items that they might need for the race so additional crew support will not be required. Extra visitors at the trailhead will only be there to spectate and provide moral support.

Safety and Communications
•Ham radio volunteers will be available at each aid station at the Soldier Canyon Start/Finish, Arthur’s Rock Trailhead, Towers, and the Horsetooth Trailhead.
•Aid station captains and race directors will also have working cell phones that are useable throughout the park. A list of contacts and numbers will be shared with the Larimer rangers on duty during race day.
•EMT teams will be stationed at the Start/Finish area at Soldier Canyon in Lory Park and at the Horsetooth Trailhead.
•Additional volunteers from LCSAR may be at each aid station.
•In case of an emergency, aid station captains will be instructed to contact the ranger on duty immediately to let them facilitate any necessary emergency response. Ham radio volunteers will be available to relay emergency messages to the Start/Finish. If a ranger is not immediately available, our volunteers can simply call 911 to have dispatch connect directly to the right person on duty.

Insurance certificates will be provided after our annual policy is renewed around December or January.

Estimated Participants: 350   Estimated Spectators: 20
   Sat. 05/10/2014: 5:30 AM - 5:30 PM


Additional Information Submitted by Applicant

1. Date Submitted: 12/28/2013
Our event waiver is attached.

Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.


Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:

• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.

• Service of hot coffee, tea, instant hot beverages.

• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.

• Service of whole uncut fruits and vegetables.

• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at

Adequate toilets need to be provided at the start/finish area and as necessary at aid stations.

This event will occur on County open space. Details regarding the number of facilities and capacity for the event need to be coordinated with the Natural Resources Department.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777


Email Health

Parks & Open Lands

Status: Approved

Comments: 11/25/13 Application forwarded to area manager for review.
11/26/13 Fee Worksheet was emailed to you today. Your event is approved by our department upon receipt of signed worksheet and payment in full.
12/10/13 signed fee worksheet and partial payment received
4/1/14 2nd payment received - paid in full. Thank you! Your special event is approved. Please coordinate with area manager for further concerns.

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments: Emergency Access:
An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).
Tent Permits:
Any tent or air supported membrane structure greater than 400 square feet requires a tent permit. Any canopy over 800 square feet also requires this permit. The application for a tent permit can be found at under the permits tab.

Email Poudre Fire Authority

Risk Management

Status: Approved


Email Risk Management

Final Disposition


Please print your permit and have it available on event day. :-)

Background Image: Cirque Meadows by Adam Johnson. All rights reserved.