Cirque Meadows by Adam Johnson

Special Event Permit Detail

Application Information

ID: 768   Event: Hollerween
Application Date: 10/03/2013    Event Date: 10/26/2013
Organization: Sustainable Living Association   Phone: 970-224-3247
Address: 9860 Poudre Canyon Road, Bellvue, CO 80512
Contact 1 Name: Kellie Falbo
Address: 9860 Poudre Canyon Road
Bellvue CO 80512
Email: Send email
Contact 2 Name: Michael Kirkpatrick
Address: 2613 Laporte Avenue
Fort Collins CO 80521
Email: Send email

Event Information

Permit Type(s): Private Land
Event will be held on a 10 acre plot of land just to the south of 1020 West County Road, Wellington, CO. Owned by former owner of Grant Family Farms.

This is a music event, with three musical performances, that is being organized as a fund raiser for the Sustainable Living Association. Event will be held on private land, on an agricultural field typically farmed for alfalfa, etc. No road will be closed. Event begins at 7pm and ends at 2pm, water will be provided in water kegs from New Belgium and Odell Brewing Companies, as well as standard igloo water dispensers. We will have approximately 50 volunteers on site from set-up through breakdown. We anticipate 500 people will attend with a maximum number of 650 allowed through the ticketing process. The beer garden will be run by seasoned volunteers from the Sustainable Living Fair, many are Tips trained, and will be overseen by veteran Beer Garden Coordinator Tony Falbo. Beer will be available in 16 oz. cups and all patrons will be carded prior to serving, this is a 21+ event only. Three food vendors will be onsite, invites have gone out to local food trucks the Waffle Lab, Super Tasty Gyros and a coffee and non-alcoholic vendor. The primary structure is a 40'x100' pole tent rented from and set-up by Front Range Event Rental and they secure the fire permit package. The beer garden is built out of 10'x10' tents with lighting provided through led light strings. The stage is a 6'x12' platform under the big tent, lighting provided by Shaped Music. There is adequate land for parking vehicles and they are directed to their spot by volunteers in safety vests, plastic ribbon is staked out to direct traffic in the correct direction. The land should not be negatively affected as it will be tilled under and replanted next year. Neighboring land is all agricultural fields, their are no homes or businesses and they are fenced off. Their will be 8 porta-potties on site, one hand washing station and 3 trash/recycling stations. We are awaiting written permission form the land owner which should be in hand on October 4th, at which time we can upload that information as well as the site map. Proceeds will benefit the Sustainable Living Association.

Estimated Participants: 500   Estimated Spectators: 0
   Sat. 10/26/2013: 7 PM - 2 AM


Additional Information Submitted by Applicant

1. Date Submitted: 10/04/2013
Added diagram of premises for event.

2. Date Submitted: 10/04/2013
Uploading diagram

3. Date Submitted: 10/04/2013
uploading diagram

4. Date Submitted: 10/09/2013
updating email address and submitting pdf diagram

5. Date Submitted: 10/10/2013
Communications for this event will include hand held radios for core organizers, used to communicate quickly while onsite. Safety Officer is Kellie Falbo, Executive Director of the Sustainable Living Association and she will be the point person for all medical/fire/law enforcement contact, cell 970-213-9107. If necessary we will contact 911 for any emergency needs. Kellie has been an active EMT and volunteer firefighter for 13 years with the Poudre Canyon Fire Department. Backup safety officer is Tony Falbo, Beer garden Coordinator, cell 970-481-0663, also an EMT and Firefighter with Poudre Fire Authority.

Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.


Status: Approved

Comments: Stages and platforms under 120 sq. feet do not require a building permit, but must be designed to hold at least 125 pounds per square foot live load. Tents and membrane structures must be approved by Wellington Fire.

Email Building

Colorado Division of Wildlife

Status: Approved

Comments: CPW has no concerns with this application.

Email Colorado Division of Wildlife


Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

The Larimer County Department of Health & Environment is available to consult on food safety for the event, and on licensing provisions for vendors involving any catered food service. Information is available on our website at

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777


Email Health

Parks & Open Lands

Status: Approved

Comments: 10/07/13 Event approved no impact on Natural Resources area parks.

Email Parks & Open Lands


Status: Approved


Email Planning

Poudre Valley Hospital

Status: Approved


Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments: private risk mgt requirements.

Email Risk Management


Status: Approved

Comments: Thank you for the additional information. Good luck with your event.

Email Sheriff

Town of Wellington

Status: Approved


Email Town of Wellington

Wellington Fire

Status: Approved

Comments: Approved by sys admin without comments from Wellington Fire.

Email Wellington Fire

Final Disposition


Hello Kellie,

Congratulations! Your application for Hollerween has been approved. Please print a copy of the permit and have it available the day of the event.

Good luck with the event!

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