Cirque Meadows by Adam Johnson

Special Event Permit Detail

Application Information

ID: 760   Event: Front Range Freeze
Application Date: 08/28/2013    Event Date: 01/25/2014
Organization: Green Events   Phone:
Contact 1 Name: Lisa Sinclair
Address: 2863 Kansas Drive, E
Fort Collins CO 80525
Email: Send email
Contact 2 Name: Ron Baker
Address: 330 S Grant Ave
Fort Collins CO 80524
Email: Send email

Event Information

Permit Type(s): Parks and Open Spaces
Type of Event: Other
Horsetooth Reservoir

2nd Annual Front Range Freeze includes Sweaty Sweater 5k, Polar Plunge, and fitness challenge. 5k run course same as last year and Horsetooth Tri Training course - starting at the north end of the park near the swim beach on the road, the course stays entirely inside the park as an out and back on the camp rouad around the south end to the dead end turn around and back (see attached map).

The Polar Bear Plunge will be staged on the swim beach and run in small waves of 3-5 participants at a time. EMS and Dive Rescue will be onsite.

Estimated Participants: 150   Estimated Spectators: 50
   Sat. 01/25/2014: 8:00 AM - 4:00 PM


Additional Information Submitted by Applicant

1. Date Submitted: 12/05/2013
Certificate of insurance attached - $1M general liability coverage listing Larimer County as certificate holder.

2. Date Submitted: 01/02/2014
Insurance Certificate for the Polar Plunge attached

3. Date Submitted: 01/06/2014
Medical, Emergency, and Communications plan and contact information attached.

Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.


Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:

• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.

• Service of hot coffee, tea, instant hot beverages.

• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.

• Service of whole uncut fruits and vegetables.

• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at

Adequate toilets need to be provided at the start/finish area and as necessary at aid stations.

This event will occur on County open space. Details regarding the number of facilities and capacity for the event need to be coordinated with the Natural Resources Department.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777


Email Health

Parks & Open Lands

Status: Approved

Comments: 8/28/13 Application has been forwarded to area manager for review.
9/16/13 Fee worksheet was emailed to you today. Your event is approved by our department upon receipt of signed worksheet and payment in full.
10/28/13 Signed worksheet received. Thank you

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments: There are no aditional restrictions from the Poudre Fire Authority

Email Poudre Fire Authority

Risk Management

Status: Approved


Email Risk Management


Status: Approved

Comments: Please provide an Emergency Communications Plan which outlines how medical/fire/law enforcement will be contacted, if necessary. Also, please provide the name and cell phone number of a safety officer. This person will be responsible for ensuring that medical/fire/law enforcement is notified in the event of an emergency. This person should be available during the entire event in case we need to reach someone at the event.

Email Sheriff

Final Disposition


Please print your permit and have it available on event day. Have fun!!!

Background Image: Cirque Meadows by Adam Johnson. All rights reserved.