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This is a Downhill Skateboarding competition and Safety Meeting. We have been working the past couple of months to acquire all proper safety equipment, insurance, professional traffic plan shown below, etc. We will have volunteers at the top and bottom of the event with radios so that if any emergency vehicles or residents need to pass through they can do so. We will stop the event in this case while they pass. We will also have a volunteer at the one drive way for the one resident who has their driveway blocked to let them in and out as well. We have an estimated 120 people attending. For a couple hours we will gather up a group of skaters, teach them about road safety and legal skating issues and then we will have a skateboarding race and competition on the backside of Bingham Hill Road, which will require partial road closure from 10:00 AM to 2:00PM. To ensure maximum safety, all riders must sign a liability waiver and wear protective gear. (helmets, gloves, etc.) We will also be hay-baling the sides of the roads(Ken Fisher at the bottom of the hill has volunteered to provide the hay bales), have first aid experts on hand and be backed up with first aid supplies. We have more than enough water bottles donated to give several to each attendee as needed at no cost to the attendee. We will also have a porta-Potty at the top of the hill in the parking area.
The traffic plan attached is done by Traffic Masters, includes parking and seems to be very good. As we spoke with residents and the detour for any traveling is very short and easy to access. We switched the time to 10:00 AM to 2:00 PM so that we start after morning traffic has long since ended and we close the event prior to the event the Pope's have scheduled and before afternoon traffic starts. We felt this was best for the county and residents.
We have spoken with the majority of residents like Cliff Reedle, the Durks, the Burnetts, Randy Pope, Ken Fisher and others. We have been met with amazing kindness and support as we sought to honor and inform the residents by informing them kindly of all that would be going on in advance. We showed the traffic plan and left each one a letter with the details of the event and let them ask any questions they had. Those residents like the Majors that we could not reach based on
Comments: The event sponsors will need to provide insurance to the satisfaction of the Risk Management department, follow the direction of the Natural Resources Department with regard to the use of their facilities, not interfere with emergency access as required by the Sheriff's Office and Poudre Fire Authority, satisfy requirements of the Health Department, and conduct traffic management as represented in the plan and permit application.
All other representations made in the application must be followed, including limitation of the duration of the road closure. It is understood that comments included above by review departments will be addressed by the event sponsor prior to or during the event. Newspaper notification should occur as soon as possible (Sheriff's Office comment.)
The event is approved for Saturday, August 10, 2013.
Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.
The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at http://larimer.org/health/ehs/food.asp.
Adequate toilets need to be provided. A minimum of two units are needed.
Comments: No planning comments. If the applicants have discussed this proposal with affected property owners and they have no conflict then we have no further comments. This neighborhood is well organized and informed.
Comments: Emergency Access: An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1). Tent Permits: Any tent or air supported membrane structure greater than 400 square feet requires a tent permit. Any canopy over 800 square feet also requires this permit. The application for a tent permit can be found at www.pfafireprevention.org under the permits tab. Vendor Requirements: All vendors must comply with the regulations set forth by the Poudre Fire Authority policy 1B-85-102. This policy has been attached to this email and should be distributed to the vendors at the event.
Comments: Comments: This event does not conflict with any currently planned or scheduled road maintenance or construction activities. However, at the time of the event, portions of the route(s) may traverse roads that have recently, or are then, currently undergoing surface maintenance. Event promoters are reminded that they are not to post event signs on traffic sign posts within the public road Right-Of-Way or paint on the surface of the road. However, Road & Bridge does have some concern to Bingham Hill Rd being closed for this event as it has been a detour route when flooding occurs in the Bellvue area and we will use it if there is flooding.
Comments: The Sheriff's Office still has significant concerns regarding the impact to our community, and a 4 hour road closure impacting travel to Horstooth on a weekend day. We will approve our portion of this event and defer final approval to the County Manager; however we would like to insure the following requirements were met.
Notification item number 1 that a public notification of the road closure has taken place in a local newspaper no less than 7 days prior. Notification item number 2 the County Engineering Department approval of the road closure and detour14 days prior to the event.