Loveland Bike Trail
 

Special Event Permit Detail

Application Information

ID: 720   Event: Arise Music Festival
Status: APPROVED
Application Date: 05/30/2013    Event Date: 08/14/2013   Thru: 08/18/2013
Organization: We, LLC   Phone: 707-223-2547
Address: 376 Indian Road; Grand Junction, CO 81501
Contact 1 Name: Paul Bassis
Address: 3055 47th Street
Boulder CO 80301
Email: Send email
Contact 2 Name: Jess L. Gries, Esq.
Address: 619 S College Ave., Suite 16
Fort Collins CO 80524
Email: Send email


Event Information

Permit Type(s): Private Land
Website: http://www.arisefestival.com/
Location:
Sunrise Ranch.
Larimer County Parcel No.: 06340-00-945
Legal Description: POR IN 34-6-70

Address(es): 100 Sunrise Ranch Road, Loveland, CO 80538
5569 N County Road 29, Loveland, CO 80538
105 Grace Lane, Estes Park, CO 80517

Description:
The inaugural ARISE Music Festival is slated for August 14-18, 2013 at the picturesque Sunrise Ranch in Loveland, Colorado.  The festival will feature 5 stages, on approximately 100 acres with a plethora of musicians, yogis, artists, activists, and visual performances, alongside workshops, seminars, films, and guest speakers.  Attendees will find themselves in an exciting, activating space where they can learn, share, entertain and be entertained.

The ARISE Music Festival was conceived to be an eco-conscious and family friendly camping festival that features multiple performance stages showcasing international, national, regional and local musical acts that represent a diverse spectrum of musical genres. With a broad emphasis on health, yoga, environmental awareness and interactive participation, the event will also feature an inspirational film series, speakers, workshops, panel discussions, a healing arts village, visionary art installations, theme camps, local craft and food vendors, a Kids Village and non-profit community organizations.

Applicable private lands requirements are addressed in the

Estimated Participants: 0   Estimated Spectators: 10000
Hours:
   Wed. 08/14/2013: 12:00 PM - 11:59 PM
   Thu. 08/15/2013: 12:00 AM - 11:59 PM
   Fri. 08/16/2013: 12:00 AM - 11:59 PM
   Sat. 08/17/2013: 12:00 AM - 11:59 PM
   Sun. 08/18/2013: 12:00 AM - 6:00 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 06/05/2013
The Emergency Operations Plan has been revised to indicate that if a Multiple Casualty Incident ("MCI") is called, all Festival EMS personnel will follow the Incident Command as set up by Loveland Fire and Thompson Valley EMS.

The Physician Advisor for Jamcare Medical EMTs is Dr. Lisa Rittel, 267 Dakota Blvd, Boulder, CO 80304. Phone: (303) 545-6500. Dr. Rittel's Colorado State Medical License Number is 33294.





2. Date Submitted: 06/06/2013
New version of Narrative with updated MCI uploaded.

3. Date Submitted: 07/02/2013
Additional information in response to Building Department Comments

4. Date Submitted: 08/01/2013
A Special Event Permit Application for tents and an inspection of the site prior to the start of the event was filed with Loveland Fire approximately a month ago. Applicant confirms that emergency access paths of no less than 20' in width shall be maintained clear of all immovable objects on streets or fire apparatus roads at all times during the event. Any road blocks, be them on public or private roads, will be staffed so that they may be removed should emergency vehicle travel be necessary. Should a need for emergency service assistance be required, Loveland Fire will utilize the Incident Command System and all Event staff will work within that command structure. Applicant has left messages for the Fire Marshal at 962-2488 to set up a time to meet and review the ICS plan and discuss open cooking equipment, tent layout, access and egress during the event. Applicant is on-site each Thursday (or can schedule an alternate day and time) should the Fire Authority wish to do an advance walk-thru. The all department walk-thru is scheduled for Wednesday August 14th at 10:00 AM.

Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.

Building

Status: Approved

Comments: We recommend the following condition of approval: A building permit is required for the four temporary stages. Information must be provided to the Building Department to verify proper live loads and wind loads, as well as a protocol to lower roof structure and clear stage and spectator area near stage in case of high winds.

Email Building

Colorado Division of Wildlife

Status: Approved

Comments: No significant negative impacts anticipated.
Make certain to dispose of trash appropriately.
Re-seeding of the area is a good idea, the area is heavily used by elk.

Email Colorado Division of Wildlife

Engineering

Status: Approved

Comments: Access permits were obtained. Engineering currently does not have an issue with the event.

Email Engineering

Health

Status: Approved

Comments: We recommend the following conditions of approval:

1. Food service shall be in conformance with standards for temporary events. Information related to those standards is available at http://larimer.org/health/ehs/food.asp. Those materials include the event coordinator and individual vendor applications.

2. Potable water shall comply with provisions in the Colorado Primary Drinking Water Regulations. Refer to Colorado Department of Public Health and Environment Current Drinking Water Policy No. DWT-8 at http://www.colorado.gov/cs/Satellite/CDPHE-WQ/CBON/1251596877213.

3. A minimum of two first aid/medical tents shall be provided as specified in the project description (the site plan shows a single location).

4. Individual campfires are not allowed in the camping area. Fires in the central fire pit shall conform to all local fire codes and be under the supervision of event staff.

5. The group camping area shall be organized in a fashion that allows safe isles for ingress and egress.

6. Information about rabies shall be incorporated into the operations and communications plans. Rabies in wildlife, especially skunks, is endemic in parts of Larimer County - including Sunrise Ranch. Rabies can be transmitted to people, pets and livestock. Detailed information about rabies is on our website at http://larimer.org/health/ehs/rabies.htm. Our Department is available to consult with the organizer about this topic.

7. Information about West Nile Virus shall be incorporated into the operations and communications plan. West Nile Virus is transmitted to people by the bite of infected mosquitoes. The dates for this event are in the peak transmission season for the West Nile Virus. Information about WNV, including ways that people can protect themselves, is on our website at http://larimer.org/health/cd/westnile.asp. We are available to consult with the organizer on this issue.

Doug Ryan
dryan@larimer.org
970 498-6777

6/11/2013

Email Health

Loveland Fire

Status: Approved

Comments: Special Event permit is required for tent(s) and an inspection of the site prior to the start of the event. An emergency access path of no less than 20' in width shall be maintained clear of all immovable objects on streets or fire apparatus roads at all times during the event. Road blocks may be placed on public streets to prevent traffic crossing, but cannot block emergency vehicle travel. If road blocks are used ensure staff is available to remove road blocks or barricades should emergency vehicle travel is necessary (2006 International Fire Code, Section 503.1). Should a need for emergency service assistance be required within the Fire Authority boundaries, Loveland Fire will utilize the Incident Command System, and ask for all participants to work within the the command structure that is created as the authority having jurisdiction, (this is typical within all fire districts and jurisdictions following the National Incident Management System). Please contact the Fire Marshal at 962-2488 to set up a time to meet and review the plan; open cooking equipment, tent layout, access and egress during the event.

Review of the site and plan was conducted with event planners and Fire Authority personnel; Emergency Managment and Code Enforcement. We are in agreement with the plan for the event. Have a safe and prosporous event! NS

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments: 6/3/13: This event does not affect any park or open spaces

Email Parks & Open Lands

Planning

Status: Approved

Comments: Staff has reservations regarding the hours of operation, which indicate activities as late as 3 pm.

Email Planning

Risk Management

Status: Approved

Comments: no risk mgt requirements since this is on private land.

Email Risk Management

Road & Bridge

Status: Approved

Comments: This event does not conflict with any currently planned or scheduled road maintenance or construction activities. However, at the time of the event, portions of the route(s) may traverse roads that have recently, or are then, currently undergoing surface maintenance. Event promoters are reminded that they are not to post event signs on traffic sign posts within the public road Right-Of-Way or paint on the surface of the road.

Email Road & Bridge

Sheriff

Status: Approved

Comments:

Email Sheriff

Thompson Valley EMS

Status: Approved

Comments: Need to know who the Physician Advisor is for Jamcare Medical as the State requires EMTs to funtion under a Physician Advisor.

Also your Emergency Operations Plan should be revised under the MCI to say that If an MCI is called all concert EMS personnel will follow the Incident Command as set up by Loveland Fire and Thompson Valley EMS.

Email Thompson Valley EMS

Final Disposition

Status: APPROVED

Please print your permit and have it available on event day.

Background Image: Loveland Bike Trail by Sharon Veit. All rights reserved.