Cirque Meadows by Adam Johnson

Special Event Permit Detail

Application Information

ID: 715   Event: Horsetooth Half Marathon
Application Date: 05/10/2013    Event Date: 04/13/2014
Organization: Northern Colorado Running Foundation   Phone: 970-310-3640
Address: 2720 Council Tree Ave. Suite 112
Contact 1 Name: Steve Cathcart
Address: 1433 Sailcrest Ct
Fort Collins CO 80526
Email: Send email
Contact 2 Name:


Event Information

Permit Type(s): County Road
Hughes Stadium to New Belgium over Centennial and Bingham Roads

Save the date

Horsetooth Marathon 2014 may not run in Larimer County-TBD

Estimated Participants: 1800   Estimated Spectators: 0
   Sun. 04/13/2014: 5am AM - 11 AM


Additional Information Submitted by Applicant

1. Date Submitted: 03/22/2014
-Insurance and Participant Liability Waiver
Thanks as always!!


Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.

City of Fort Collins

Status: Approved

Comments: A City of Fort Collins special event permit application will need to be submitted.
Special event permit for portion that occurs in the City of Fort Collins has been issued.

Email City of Fort Collins


Status: Approved

Comments: Currently we have no construction related issues with the event. If things change I will update this page.

Email Engineering


Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:

• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.

• Service of hot coffee, tea, instant hot beverages.

• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.

• Service of whole uncut fruits and vegetables.

• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at

Adequate toilets need to be provided at the start/finish area and as necessary at aid stations.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777


Email Health

Parks & Open Lands

Status: Approved

Comments: 1/17/14 Application has been forwarded to area manager for review.
3/7/14 Fee Worksheet emailed to you today. Your event is approved by our department upon receipt of signed worksheet and payment in full.
3/26/14 signed fee worksheet returned. Your event is approved. Thank you!

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments: The size of this event requires special attention from the Poudre Fire Authorities based on expected crowd size and or road closure and access to and around the event. Based on these findings the event manager will be contacted by a Fire Inspection Coordinator to coordinate the creation of an Incident Action Plan in case of unforeseen emergencies.
Emergency Access:
An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).
Tent Permits:
Any tent or air supported membrane structure greater than 400 square feet requires a tent permit. Any canopy over 800 square feet also requires this permit. The application for a tent permit can be found at under the permits tab.
Vendor Requirements:
All vendors must comply with the regulations set forth by the Poudre Fire Authority policy 1B-85-102. This policy has been attached to this email and should be distributed to the vendors at the event.

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved

Comments: Please contact PVH EMS Special Events at 970-495-8014 to schedule EMS for your event.

Email Poudre Valley Hospital

Risk Management

Status: Approved


Email Risk Management

Road & Bridge

Status: Approved

Comments: We do have planned maintenance along the proposed route(s). We are unable to guarantee that participants will entirely avoid traversing surfaces that have recently been treated. However, given the day of the week this event is scheduled for, this event should not conflict with any currently scheduled road maintenance or construction activities. At the time of the event, portions of the route(s) may traverse roads that have recently received repairs or surface maintenance. The surface maintenance techniques may include asphalt overlay, chip seal and seal coat. For purposes of coordination, the event coordinator must contact Justin Hersh, Materials Manager at 970-498-5662 thirty days prior to the event. We will coordinate our work in the area as best we can, yet no guarantees can be made. Event promoters are reminded that they are not to post event signs on traffic sign posts within the public road Right-Of-Way or paint on the surface of the road.

Email Road & Bridge


Status: Approved

Comments: Please provide an Emergency Communications Plan which outlines how medical/fire/law enforcement will be contacted, if necessary. Also, please provide the name and cell phone number of a safety officer. This person will be responsible for ensuring that medical/fire/law enforcement is notified in the event of an emergency. This person should be available during the entire event in case we need to reach someone at the event.

Good luck with your event.

Email Sheriff

Final Disposition


Please print your permit and have it available on event day.

Background Image: Cirque Meadows by Adam Johnson. All rights reserved.