Cirque Meadows by Adam Johnson

Special Event Permit Detail

Application Information

ID: 675   Event: Horsetooth Openwater Swim
Application Date: 02/26/2013    Event Date: 08/18/2013
Contact 1 Name: George Thornton
Address: 1304 Steeplechase Drive
Fort Collins CO 80524
Email: Send email
Contact 2 Name:


Event Information

Permit Type(s): Parks and Open Spaces
Type of Event: Other
Horsetooth Reservoir

Horsetooth Open Water Swim Events --- 2013
August 18, 2018, Sunday

10K Swim

Start at 7:00 a.m. at the boat ramp at Satanka Cove, swim along western shore, end at swim beach no later than 12:00 noon.

75 swimmers, each accompanied by an individual paddler in kayak or canoe

2.4 Mile Swims: With Wet Suit and Without Wet Suit

Start at 7:00 a.m. at swim beach, swim along western shore, turn around a marker bouy and return to swim beach with finish by 9:30.

100 swimmers, accompanied by several paddlers providing “zone defense”.

Age Group Events: 1 mile, 500 yards, 250 yards

Start at 7:15 a.m. at swim beach and swim along shore, turn around a marker bouy, and finish at the start line with finish by 9:00 a.m.

50 swimmers, accompanied by several paddlers providing “zone defense”.

Comments on Criteria

This activity is a healthy, outdoor sporting event that involves swimmers, kayakers, and canoeists.

There is little to no impact on the environment. Swimmers and paddlers are instructed to leave no debris in the water. Organizers will clean up the finish area.

There will be minimal impact on adjacent land. Cars will be allowed to transport water craft to the start areas, and to pick up craft at the finish. Volunteers with supplies/equipment will be allowed to park in the designated parking areas at the swim beach. A PA system will be used at the finish area. As in the past, race organizers will notify residents at the north end about the event.

Minimal conflict with other users of the lake. The 10K will start at 7:00 and stay along the western shore. The other events will be staged near the swim beach, remaining south of Inlet Bay and north of the boat ramps at the south.

The swim events will comply with all regulations for activity on the water and on land: no alcohol, parking permits, etc.

Commercial porta-potties will be set up. Buses will transport 10K swimmers from the South Bay parking to the start. A truck will transport kayaks from the South Bay parking to the start. No cars will park at the start area at Satanka Cover

The Race Committee will clean up the finish areas.

Answers to the Key Questions

1. EMTs from Poudre Valley Hospital will be on duty. Larimer County Dive Rescue will be on the water. Potential medical problems involve hypothermia from exposure to the cold water. Paddlers will be instructed for signs of danger to watch for and how to notify Dive Rescue. Warm liquids and extra clothing will be available.
2. Insurance coverage will be provided. Swimming events sanctioned by United States Masters Swimming and United States Swimming carry insurance. All swimmers will be required to be members of one of these organizations or sign up for a one-day event fee.
3. Organizers will assign volunteers for clean-up.
4. A. Public Safety will be addressed in the following ways: EMTs from PVH will be on duty. Larimer County Dive Rescue will be on the water. Emergency Room physicians at PVH will be on duty and will be apprised of the event, and will be available for consultation with the EMTs.

B. Conflicts with other park visitors will be minimized. Swimmers and paddlers will be gone from Satanka Cover area by about 7:15 a.m.. Swimmers and paddlers will remain close to the western shore.

Estimated Participants: 200   Estimated Spectators: 500
   Sun. 08/18/2013: 5:00 AM - 12:00 PM


Additional Information Submitted by Applicant

1. Date Submitted: 07/24/2013
Risk Management
Insurance certificate attached
Please reply to confirm you have received this.


Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.


Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:

• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.

• Service of hot coffee, tea, instant hot beverages.

• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.

• Service of whole uncut fruits and vegetables.

• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at

Adequate toilets need to be provided at the start/finish area and as necessary at aid stations.

This event will occur on County open space. Details regarding the number of facilities and capacity for the event need to be coordinated with the Natural Resources Department.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777


Email Health

Parks & Open Lands

Status: Approved

Comments: 2/27/13: Application has been forwarded to area manager
4/3/13: Fee Worksheet was emailed to you today. Your event is approved by our department upon receipt of signed worksheet and payment in full.
7/17/13-Payment received, Your event will be approved upon receipt of signed fee worksheet. Please email or mail. Thank you
8/1/13 Received signed fee worksheet. Approved

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments: Burn Bans:
All camp fires must be within the regulated burn bans. Each camper is responsible for following any and all burn bans or fire restrictions at the time of the event. No fire shall be left unattended and should be within a permanently constructed fire pit.

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved


Email Poudre Valley Hospital

Risk Management

Status: Approved


Email Risk Management


Status: Approved


Email Sheriff

Final Disposition


Please print your permit and have it available on event day.

Background Image: Cirque Meadows by Adam Johnson. All rights reserved.