Elk in Rocky Mountain National Park
 

Special Event Permit Detail

Application Information

ID: 672   Event: Colorado Medieval Festival
Status: APPROVED
Application Date: 02/24/2013    Event Date: 06/07/2013   Thru: 06/09/2013
Organization: Medieval World, USA   Phone:
Address: Post Office Box 271782
Contact 1 Name: Roger Gomez
Address: Post Office Box 271782
Fort Collins CO 80527
Email: Send email
Contact 2 Name: Roger Gomez
Address:

Email:


Event Information

Permit Type(s): Private Land
Website: http://www.coloradocastle.com
Location:
1750 Savage Road
Loveland, CO 80537

Description:
Colorado Medieval Festival(c) is an exciting multi-day educational event devoted to “Knowledge through Recreation” of the Middle Ages in this unique summer festival atmosphere through culinary delicacies, craft demonstrations, live combat entertainment, musical talent and exceptional shops!

Festival attendees will delight in the antics of street performers, see live demonstrations of artisans and crafters creating works in much the same manner as done during the period, feast on culinary mixtures from the period, appease their ears with wonderful sounds from national and local talent, all while perusing the regions most creative period crafters and medieval merchandise.

In addition to live musical entertainment, Colorado Medieval Festival(c) will also feature a live competition going head to head for the kings favor and thy ladies honor. A portion of the net proceeds will benefit local artisans, crafters, performing arts groups and non-profits, such as Medieval World, USA.

Estimated Participants: 50   Estimated Spectators: 2000
Hours:
   Fri. 06/07/2013: 12:01 PM - 6:00 PM
   Sat. 06/08/2013: 10:00 AM - 6:00 PM
   Sun. 06/09/2013: 10:00 AM - 6:00 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 04/10/2013
Larimer County Special Event Permit Application # 672; Colorado Medieval Festival©

Estimated attendance for event is 2000 guests, with an average of 100-250 guests at any one time throughout the day, unlike concerts and other venues where everyone shows up at once.

Drinking water will be available on-site in bottled water adequate to supply requirements.

Waste Management or other similar company is handling the Port-a-Potties, 10-12 units will be on site and servicing as required.

Waist Management or other similar company is handling the “roll away” trash containers with on-site pickups.

Emergency medical technicians and ambulance service on call. On-site security and main gate has radio communications and cell phones available to contact necessary personal.

Event is open to the general public during daylight hours only. Event hours are Friday from 12:00 to 6:00pm, Saturday & Sunday10:00am to 6:00pm.

Adequate parking is available completely on-site (private property). On-site traffic control is being handled by the local team members.

Adequate facilities for communication with hospital, police and fire services shall be provided and based in the medical station. Security teams, on-site, will have access to radio, telephone or other communications to contact necessary emergency personal, such as hospital, police or fire, in case of any necessary emergencies.

No overnight guest camping is allowed. Event participants have been given permission to camp overnight on the private property.

The event management has arraigned for 24 hour security team on-site with radio or cell phone communications available to contact any necessary emergency responders, including police, fire and medical.

Event may have limited amplified sound systems on site and there is adequate distance between the proposed site and surrounding homes and other structures to create reasonable boundaries.

Dust should not be a problem based on this private property.

If used, electrical supply would be a portable power generator or local property electrical service.

All food service on-site are independent food vendors and are required to demonstrate the necessary health and safety permits have been obtained prior to participating in the event.

Parking on this private property is on a natural surface. Access road from the main highway is improved and adequate to handle two-way traffic.

There is adequate buffer area between the event site and other properties. The site is fully fenced to assure that events guests and participants remain within the event site. See site sketch (Larimer County special permits website). This event will not impact any open spaces or ‘natural areas’ sites.

Regarding signage, we request permission from the county to place one off-site directional sign on public highways, not controlled by CDOT near the venue site. The sign is being approximately 48 inches wide and 24 inches high, identifying “Colorado Medieval Festival(c)”, with directional arrows.

One on-site event sign indicating “Colorado Medieval Festival(c)” and the dates of event with the sign being approximately 8 foot by 4 foot and able to be seen from the highway.

The property owner, Kitty Wild, of 1750 Savage Road, Loveland, Colorado (Wild Ranch) has granted permission to use this property for this event.

Primary event contacts are as follows:
1. Organizer: Roger Gomez (907) 691-7412 on site and (970) 599-1676 Message

Kind regards
Roger Gomez
Colorado Medieval Festival©


2. Date Submitted: 05/08/2013
Regarding emergency communication plan. All event team leaders will have communication with event administration in the case of an emergency. Fire, medical and law enforcement can be contacted via the emergency 911 number from the site or by management or any team leader as necessary. The administrator that will oversee all safety procedures is Roger Gomez who can be reached at (970) 691-7412 at any time during event operations. However, it should be noted that hosting the event from 2005 through 2010, we have been quite fortunate that it has not been necessary to make use of any emergency services. We make every effort to keep it this way and provide a fun and safe environment for the entire family.

Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.

Building

Status: Approved

Comments: If bleachers will be erected, please supply information to verify they meet building code requirements for structural stability and safe exiting of occupants. Temporary structures over 120 sq. ft. are subject to building permit requirements.

At this time, I am told there will be hay bales instead of bleachers, and no structures over 120 sq. ft. Therefore, the Building Dept. has no concerns with the special event.

Email Building

Colorado Division of Wildlife

Status: Approved

Comments: No significant concerns of negative impacts on wildlife. Please pick up trash.

Email Colorado Division of Wildlife

Engineering

Status: Approved

Comments: Currently we don't have any construction projects slated for the area during the time of the event. If things change I will update this page.

Email Engineering

Health

Status: Approved

Comments: Toilets will be supplied by Waste Management and must be serviced as needed to prevent a nuisance or unsanitary condition. The minimum service interval is one time per day.

Solid waste collection will be done by Waste Management and shall be collected as needed to prevent a nuisance or unsanitary condition. To prevent flies or odor problems, waste shall be removed from the site a minimum of one time per day.

All food service shall be supplied through vendors holding a current Colorado Retail Food Establishment License. The organizer and the vendors must comply with the Department’s guidelines for event operations at: http://www.larimer.org/health/food/specialevent.asp.


Doug Ryan
Larimer County Department of Health and Environment
dryan@larimer.org

5/7//2013

Email Health

Loveland Fire

Status: Approved

Comments: Approved, pending receipt of LFRA special event permit application and site inspection on June 7th to verify compliance with tents, cooking devices and open flames regulations sent to event coordinator on 5/24/2013.

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments: 4/8/13: This event does not affect any park or open space

Email Parks & Open Lands

Planning

Status: Approved

Comments: See Health Departments Comments. Please address criteria and provide additional information. Camping on the site may not be allowed per the Flood Plain Regulations. please discuss with Larimer County Engineering (Eric Tracy @ 498-5729).

Email Planning

Risk Management

Status: Approved

Comments: this is private land so there will not be any risk mgt requirements

Email Risk Management

Sheriff

Status: Approved

Comments: Thank you for the additional information. Good luck with your event.

Email Sheriff

Thompson Valley EMS

Status: Approved

Comments:

Email Thompson Valley EMS

Final Disposition

Status: APPROVED

Please print your application and have it available on event day.

Background Image: Rocky Mountain National Park by Sue Burke. All rights reserved.