Special Event Permit Detail

Application Information

ID: 667   Event: Realities Ride
Status: APPROVED
Application Date: 02/12/2013    Event Date: 05/26/2013
Organization: Realities For Children   Phone: 9704849090
Address: 1610 S College Ave. Fort Collins, CO 80525
Contact 1 Name: Katherine Hartmann
Address: 1610 S College Ave
Fort Collins CO 80525
Email: Send email
Contact 2 Name: Craig Secher
Address: 1610 S College Ave
Fort Collins CO 80526
Email: Send email


Event Information

Permit Type(s): County Road
Website: http://www.realitiesride.com/
Location:
The ride will begin at Thunder Mountain Harley Davidson (4250 Byrd Dr. Loveland). Registration of riders begins at 9am and we exit for the 100 mile ride by 10am, ride includes Loveland, Johnstown, Berthoud, Masonville, Laporte, Wellington, and ending in Old Town Fort Collins.

Description:
The Realities Ride is a celebration of our community coming together to benefit the needs of abused and neglected children locally. This effort is realized by raising awareness and funding through a motorcycle ride spanning over 100 miles.

All donations from this event benefits the Realities For Children Charity Emergency Fund.

The Emergency Fund provides funding for abused, neglected, and at-risk youth in Larimer County when all other resources have been exhuased.

The Realities Ride is one of the largest fundraising efforts for this imporatnt fund that serves the 22 local non-profit organizations as well as the children provided for by the Larimer County Department of Human Services.

This event is scheduled for May 26th from 9am-6:30pm
* The Rally will commence in Old Town Square on May 25th.

Estimated Participants: 1000   Estimated Spectators: 0
Hours:
   Sun. 05/26/2013: 9 AM - 630 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 03/26/2013
Please see a description of the route attached below.

2. Date Submitted: 03/27/2013
Documentation of insurance.

3. Date Submitted: 03/27/2013
Emergency Response Plan

4. Date Submitted: 03/28/2013
Copy of the blank waiver form that each aprticipant will sign

5. Date Submitted: 04/25/2013
Sertoma general and liquor liability insurance certificate

6. Date Submitted: 05/01/2013
There are two routes for the Realities Ride in order to accomidate the large number of riders that we have. The two routes are labeled A or B- this is route A.

Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.

Berthoud Fire

Status: Approved

Comments:

Email Berthoud Fire

CDOT

Status: Approved

Comments:

Email CDOT

City of Fort Collins

Status: Approved

Comments: City of Fort Collins special event permit application has been received and is under review.
City of Fort Collins special event permit issued.

Email City of Fort Collins

Colorado State Patrol

Status: Approved

Comments: Please contact the CSP Office to discuss the route and plans to ensure the Interstate and State Highways are not impacted. Thank you, Captain Rob Marone 970-224-3027. 02/22/13

Email Colorado State Patrol

Engineering

Status: Approved

Comments: We have a bridge rehab project on CR 52E and the roadway will be closed. The event route will also have to be changed to meet our detour route which is CR 54G to CR 21C(Overland Trail) to Bingham Hill Road then over to CR 23. If you have any issues with the reroute please contact Ron Winne at (970) 498-5713 or Rusty McDaniel at (970) 498-5730.

Email Engineering

Health

Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777
dryan@larimer.org

02/19/2013

Email Health

Loveland Fire

Status: Approved

Comments:

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments: 2/19/13: Application has been forwarded to area manager for review.
2/27/13: Fee worksheet was emailed to you today. Your event is approved by our department upon receipt of signed worksheet and payment in full.
3/4/13: Singed worksheet and payment received. Thank you

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments: Although approved at this time any additional information in regards to speacial attractions, burn out areas, or any type of repelling/bungee area must be further reviewed by the PFA.

Emergency Access:
An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).

Tent Permits:
Any tent or air supported membrane structure greater than 400 square feet requires a tent permit. Any canopy over 800 square feet also requires this permit. The application for a tent permit can be found at www.pfafireprevention.org under the permits tab.
Vendor Requirements:
All vendors must comply with the regulations set forth by the Poudre Fire Authority policy 1B-85-102. This policy has been attached to this email and should be distributed to the vendors at the event.

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved

Comments: Could you please advise what the plan is for medical emegencies.

Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments:

Email Risk Management

Road & Bridge

Status: Approved

Comments: This event does not conflict with any currently planned or scheduled road maintenance or construction activities. However, at the time of the event, portions of the route(s) may traverse roads that have recently, or are then, currently undergoing surface maintenance. Event promoters are reminded that they are not to post event signs on traffic sign posts within the public road Right-Of-Way or paint on the surface of the road

Email Road & Bridge

Sheriff

Status: Approved

Comments:

Email Sheriff

Thompson Valley EMS

Status: Approved

Comments:

Email Thompson Valley EMS

Town of Wellington

Status: Approved

Comments:

Email Town of Wellington

Wellington Fire

Status: Approved

Comments:

Email Wellington Fire

Final Disposition

Status: APPROVED

Please print your permit and have it available on event day. :-)