Elk in Rocky Mountain National Park
 

Special Event Permit Detail

Application Information

ID: 654   Event: XTERRA Lory
Status: APPROVED
Application Date: 01/15/2013    Event Date: 08/10/2013
Organization: Without Limits Productions   Phone: 303-882-8304
Address: 13670 Via Varra, Apt 216 Broomfield CO 80020
Contact 1 Name: Tony Panigutti
Address: 13670 Via Varra, apt 216
Broomfield CO 80020
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): Parks and Open Spaces
Website: http://www.withoutlimits.co
Type of Event: Other
Location:
Horsetooth Reservoir

Description:
Without Limits Productions LLC
XTERRA Lory
Off road triathlon

Pre-race Proposal/details
Proposed Date: Saturday June 1, 2013
Start Time: 7:45 am
Max Cap: 350 athletes

Insurance/Sanctioning:

Tony & Lance Panigutti are certified USA Triathlon Organization Race Directors

Without Limits Productions LLC, has applied for Sanctioning for this event through USA Triathlon Organization, the national governing body for triathlon. As a sanctioned race, and as USAT Certified Race Directors we intend to comply with all guidelines and best practices developed by USAT, Without Limits, Lory State Park, and Horsetooth Reservoir, that are specific to this race. Insurance will be provided through the sanctioning process, and will list Lory State park, and Larimer County as additionally insured specific to this event.

1.) The First Aid/Medical plan is attached. The brief overview is that we will comply with USAT guidelines and provide 1 lifeguard for every 50 athletes in the water. The lead kayaker provided by WLP, will set up to monitor and aid any struggling swimmers on the course. Additionally all Without Limits Staff are American Red Cross certified lifeguards, first aid, CPR, and AED. Certified EMTs provided at the expense of Without Limits Productions will be on site with Ambulance and available for medical emergencies.
2.) Without Limits will provide an insurance certificate naming “Lory State Park” and “Larimer County” as additionally insured prior to the race. Insurance will be obtained through USA Triathlon Org. with the coverage limits according to the Colorado State Parks Special Activity Agreement as well as Larimer County Special Activity agreement.
3.) The Sanitation requirements and needs previously discussed and agreed upon with Lory State Park will include the park facilities/restrooms being open and available to use. Additionally WLP will provide temporary Port-o-lets at the Start/transition area. According to the direction of Lory State Park, and the recommendation of the port-o-let rental company there will be 1 restroom unit available for every 50 athletes. These will be strategically placed with 6-8 port-o-lets at the transition/start area. Additionally Lory State Park restroom facilities are available and open for use with their permanent restrooms located at the finish area

4.) After our initial discussion with park staff we do not foresee any Public Safety Issues/Conflicts with other park visitors. Park entry and parking for the racers and spectators has been discussed with maximum limits in place and designated parking areas available. Park entrants will be provided with a pre-approved entry certificate. WLP will include a dashboard vehicle pass with race registration materials. Racers will place pass inside their vehicle identifying their vehicle as part of the special event. Without Limits Productions will contract Great Events Parking company to handle parking direction for the athletes, security of the transition areas, and all other areas used during the event will be the responsibility of WLP staff.
5.) Food for the athletes/spectators will be located at the finish area, and be provided by Wahoo’s Fish Taco’s Catering. Water and electrolyte drinks will also be located at the finish area. A Health Certificate will be provided to the park in the event a food vendor is utilized and it is required.
6.) Event registration is handled both online and through mail in registration forms. Myentryfee.com online registration will be used for registration. Direct registration links and downloads will be on our website www.withoutlimits.com.
7.) Marketing and Promotion of the event currently consists of the XTERRA Lory Course preview video, email, print posters and registration forms distributed throughout Colorado, targeted magazine ads (Competitor magazine, etc…), all pertinent website postings, Racing Underground’s Timing website calendar, USAT and regional calendars. Additionally for 2013 the race will be listed on the international website of XTERRA Planet (www.xterraplanet.com) and the American Tour. Xterra is the licensing entity, with the race owned and produced by Without Limits Productions in accordance with the best practices developed by WLP, USAT, XTERRA, Lory State Park, and Horsetooth Res. Agencies. All printed materials must be pre-approved by park management prior to distribution.

Notifications:
Without Limits Productions will post a sign at the park entrance 2 weeks prior to the event to notify visitors of trail closures, event time and date. Additional signage at the Horsetooth Park entrance will be posted on the day prior to the event for notification.

We will also provide the park with flyers/brochures for advertising at the visitor center posting and distribution.

Courses:
All of the event will take place within Lory State Park and Horsetooth Reservior.

Transition Area:
The transition area is a secured area where the athletes temporarily store their gear to transition between disciplines. The TA will be placed near the East Valley Trail area, approximately 100-200 meters west of North Eltuck Bay. Lory State Park will mow the transition area prior to the race (no later than 3 days prior to the event as to allow time for WLP to remove any excess cacti after mowing).

Swim course:
The swim portion of the event will take place within the Horsetooth Reservior, N. Eltuck Bay. The course length is to be set at 880 meters, delineated by large inflatable orange buoys. With the approval of Horsetooth Res. we will put in place the temporary anchors with small 6” round slalom course buoys the evening prior to the race. The morning of the race we can quickly clip on the large orange buoys.
Additional Swim Course Safety Contingency plan is attached, and can be modified to include any best practices that either Horsetooth Res. or Lory State Park have identified or would like to be included in the race

Estimated Participants: 350   Estimated Spectators: 150
Hours:
   Sat. 06/01/2013: 745 AM - 8:45 AM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 02/15/2013
Insurance Certificate for 2013

2. Date Submitted: 02/18/2013
Athlete USAT Waiver

Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.

Health

Status: Approved

Comments: Please ensure thatall staff and volunteers are familiar with the safety contingency plan.

Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:

• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.

• Service of hot coffee, tea, instant hot beverages.

• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.

• Service of whole uncut fruits and vegetables.

• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at http://larimer.org/health/ehs/food.asp.

Adequate toilets need to be provided at the start/finish area and as necessary at aid stations.

This event will occur on County and State open space. Details regarding the number of facilities and capacity for the event need to be coordinated with those facility managers.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777
dryan@larimer.org

Email Health

Parks & Open Lands

Status: Approved

Comments: 1/25/13: Application has been forwarded to area manager
2/27/13: Fee Worksheet was emailed to you today. Your event is approved by our department upon receipt of signed worksheet and payment in full.
3/5/13: Signed worksheet and payment received. Thank you

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments: Poudre Fire Authority has no restrictions for this event

Email Poudre Fire Authority

Risk Management

Status: Approved

Comments:

Email Risk Management

Sheriff

Status: Approved

Comments:

Email Sheriff

Final Disposition

Status: APPROVED

Please print your permit and have it available on event day.

Background Image: Rocky Mountain National Park by Sue Burke. All rights reserved.