Loveland Bike Trail
 

Special Event Permit Detail

Application Information

ID: 648   Event: Crazy Legs 10k Trail Run
Status: APPROVED
Application Date: 01/01/2013    Event Date: 05/12/2013
Contact 1 Name: Paul Stofko
Address: 221 South 2nd Street
Chesterton IN 46304
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): Parks and Open Spaces
Website: http://www.crazylegsraceseries.info
Type of Event: Other
Location:
Devil's Backbone Open Space

Description:
In effort to provide individuals the opportunity to experience Devil’s Backbone Open Space I am requesting permission to hold a 6½ mile trail running race. The race will be held on Sunday, May 12, 2013 with a start time of 7 am. The field will limited to 100 runners.

The course will begin on Hidden Valley Drive about .25 miles away from the trail head. This will enable the runners to spread out before they reach the actual trail. This will also keep the on runners on trails without distributing the area near or around the trails. After the runners enter the trail they will travel .4 miles then as the trail splits they will be directed to the left heading towards the Keyhole on the Wild Loop trail. Runners will then travel .9 miles until they reach Hunter Loop trail. When Hunters Loop splits they will be directed towards the left. After traveling .3 miles they will begin running on Laughing Horse Loop for .3 miles. When Laughing Horse Loop splits they will directed toward the left again traveling .7 miles.

Runners will begin to head back towards the start of race using the.5 mile section of Laughing Horse Loop. By using a loop course with only few sections traveled twice during the race we will limit the possibility of runners running both ways on the trail. Runners will then travel .3 miles on Laughing Horse Loop trail then completing .4 miles and .6 miles sections of Hunter Loop trail until they reach Wild Loop trail. Traveling .8 miles on lower section of Wild Loop then completing the last .4 miles to finish located in parking lot for Devil’s Backbone Trail Head.
Race with consist of about 15 volunteers performing various duties throughout the race. Packet pick-up will begin at 6:15-6:45 am. One to two volunteers will be located at each junction to direct runners and provide assistance if needed. Each volunteer will have a radio and will be in direct contact with me. After completion of the race and award ceremony a team of 5-10 volunteers will be traveling the course to clean up anything left from the race. Trash will take out and I will have it put will my trash for proper disposal.

1.What are the first aid and/or medical arrangements?

I will have first aid and medical personnel located at the start/finish area in the packing lot. There will be volunteers at every junction of the trail will the ability to communicate to medical personnel at parking lot. Being a trail race common injuries include: cuts, falls, twisted ankles, strains, and dehydration depending weather conditions. All these occurrences can be handled by first aid personnel. If there is a more serious condition EMS will be notify immediately. One water station will be located (approximately at mile 3) on course to provide hydration during the race.

2.Insurance coverage?

The race will be covered by Road Runners Clubs of America (www.RRCA.org). The certificate of liability can not be obtained until January-February of 2013.

3.What are the sanitation requirement and needs?

Devil’s Backbone Trail Head provides two bathroom units but in addition to those I will provide two portable units to address the needs of the runners, volunteers, and spectators.

4.What may be the public safety issues and/or conflicts with other park visitors?

Runners will be notified that they will not be the only ones on the trail. Signs will also be posted notifying the other uses the race is occurring on the date and the approximate time we will be using the trail. I am recommending runners, volunteers, and spectators to carpool because limited parking spaces at trail head. I will also providing shuttle service to ease parking at the trailhead. With an early start time of 7 am my hope is to not conflict other users of trail.



Estimated Participants: 100   Estimated Spectators: 0
Hours:
   Sun. 05/12/2013: 6:00 AM - 9:30 AM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 01/09/2013
Attached is the Insurance information and waiver form

2. Date Submitted: 01/10/2013
Parking at Devil’s Backbone Trailhead:
Since founding the Crazy Legs 10k in 2008 we have encourage all runners to carpool if possible. We have had great success with runners transporting 2-3 individuals in their cars. If the need arises we will have runners meet at the K-mart at 2665 W Eisenhower in Loveland and carpool them to the start. The limit for runners for the Crazy Legs 10k has never been met in the 5 years averaging 62 runners. We also see a 10-15% no show of registered runners each year.


Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.

Health

Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:

• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.

• Service of hot coffee, tea, instant hot beverages.

• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.

• Service of whole uncut fruits and vegetables.

• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at http://larimer.org/health/ehs/food.asp.

Adequate toilets need to be provided at the start/finish area and as necessary at aid stations.

This event will occur on County open space. Details regarding the number of facilities and capacity for the event need to be coordinated with the Natural Resources Department.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777
dryan@larimer.org

Email Health

Loveland Fire

Status: Approved

Comments: I need to see your proposed parking plan for 115 people.

Please ensure that all cars are parked in approved identified parking stops.

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments: 1/9/13: Application has been forwarded to area manager for review
1/10/13: Fee worksheet was emailed to you today. Your event is approved by our department upon receipt of signed worksheet and payment in full.
3/20/13: Signed worksheet and payment received. Thank you.

Email Parks & Open Lands

Risk Management

Status: Approved

Comments:

Email Risk Management

Final Disposition

Status: APPROVED

Hi Paul,

Congratulations! Your special event permit for the Crazy Legs 10k Trail Run has been approved.
Please print out the permit and have it available during your event.

Denise

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