Cirque Meadows by Adam Johnson

Special Event Permit Detail

Application Information

ID: 627   Event: Horsetooth Tri Training & Open Water Swim Series
Application Date: 10/30/2012    Event Date: 06/05/2013   Thru: 08/21/2013
Organization: Green Events   Phone:
Contact 1 Name: Lisa Sinclair
Address: 2863 Kansas Drive, E
Fort Collins CO 80525
Email: Send email
Contact 2 Name: Ron Baker
Address: 330 S Grant Ave
Fort Collins CO 80521
Email: Send email

Event Information

Permit Type(s): Parks and Open Spaces
Type of Event: Other
Horsetooth Reservoir

The Horsetooth Triathlon/Duathlon, Tri Training and Open Water Swim Series is a weekly non-competitive training event offering a early and end of season Triathlon/Duathlon event and a weekly swim and run or swim only series throughout the summer. It will be held every Wednesday evening during the summer for 11 weeks, starting June 5th and ending August 21st, 2013, there will be no event on Wednesday July 3rd due to the July 4th holiday.

The first week (June 5) and the last week (August 21st) will be a new addition of a Triathlon/Duathlon event. The sprint triathlon (750m swim, ~10 mile bike, 5k run) and duathlon option (2 mile run, ~10 mile bike, 5k run) will start and finish at the south inlet bay swim beach/north end of parking area.

The remaining 9 weeks (June 12th – August 14th) will be the Tri Training and open water swim series (same as the event series in 2012). There will be no event July 3rd.

The swim course will consist of a 750m loop starting and ending at the Horsetooth South Inlet Bay swim beach. Participants will have the option of doing 1, 2, or 4 laps of the course for a 750m, 1500m, or 3000m swim distance respectively. The transition area will be located at the top of the ramp in the covered picnic table area. The 5k run course starts and ends near the transition area at the very south end of the parking lot and the course is an out and back run on the camp road around the south end of the reservoir to the dead end turn around. The run course stays entirely inside the park.

See attached maps for swim, bike and run course details.

The swim course will be monitored by kayaks and SUPs (Stand Up Paddle boards) and lifeguards will be located on the shore along the course and EMS/ambulance will be on location at start/finish area. Traffic control will be provided by event staff using cones and signage along the 5k course and trained staff/volunteers.

The objective of the event is to provide a quality event for local and surrounding area residents to practice their triathlon skills (open water swim, transition, 5k run) or open water swimming in a safe and enjoyable environment. Food (pizza or pre-packaged items) and drinks (no alcohol) will be provided to participants as part of their entry fee.

Proof on insurance meeting or exceeding the general requirement and specifically naming Larimer County as additional insured will be provided in January 2013 when 2013 insurance certificates are available for the calendar year.

Green Events owns and manages premier athletic events in a safe, and environmental, social, and economic sustainable manner. We are dedicated to providing events with as minimal impact as possible on the environment and venue while inspiring and educating participants to make more

Estimated Participants: 75   Estimated Spectators: 20
   Wed. 06/05/2013: 5:00 PM - 8:00 PM
   Wed. 06/12/2013: 5:00 PM - 8:00 PM
   Wed. 06/19/2013: 5:00 PM - 8:00 PM
   Wed. 06/26/2013: 5:00 PM - 8:00 PM
   Wed. 07/03/2013: 5:00 PM - 8:00 PM
   Wed. 07/10/2013: 5:00 PM - 8:00 PM
   Wed. 07/17/2013: 5:00 PM - 8:00 PM


Additional Information Submitted by Applicant

1. Date Submitted: 03/22/2013
Insurance Certificate and participant liability waivers (event specific and USA Triathlon waiver) attached

2. Date Submitted: 03/22/2013
Please disregard the Triathlon/duathlon information in the original application.

It will only be the swim and run series (no triathlon or duathlon events), same format as last year. The series is 12 weeks, May 22 to Aug 14, with no event on the week of July 4th. Same event every week.


3. Date Submitted: 04/29/2013
Updated USAT annual and one day membership form and liability waiver.

Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.


Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:

• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.

• Service of hot coffee, tea, instant hot beverages.

• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.

• Service of whole uncut fruits and vegetables.

• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at

Adequate toilets need to be provided at the start/finish area and as necessary at aid stations. This event will occur on County open space. Details regarding the number of facilities and capacity for the event need to be coordinated with the Natural Resources Department.

Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777

Email Health

Parks & Open Lands

Status: Approved

Comments: 1/16/13: Application has been forwarded to area manager for review.
4/2/13: Fee Worksheet was emailed to you today. Your event is approved by our department upon receipt of signed worksheet and payment in full.
4/9/13: Signed worksheet and payment received. Thank you

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments: Tent Permits:
Any tent or air supported membrane structure greater than 400 square feet requires a tent permit. Any canopy over 800 square feet also requires this permit. The application for a tent permit can be found at under the permits tab.

Email Poudre Fire Authority

Risk Management

Status: Approved


Email Risk Management


Status: Approved


Email Sheriff

Final Disposition


Please print your permit and have it available on event day.

Background Image: Cirque Meadows by Adam Johnson. All rights reserved.