Special Event Permit Detail

Application Information

ID: 609   Event: The Colorado Marathon
Status: APPROVED
Application Date: 09/05/2012    Event Date: 05/05/2013
Organization: Destination Sports, LLC   Phone:
Address: PO Box 371833, Denver, CO 80237
Contact 1 Name: Logan Martin
Address: 9888 E. Vassar Dr., K306
Denver CO 80231
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): County Road
Website: http://www.thecoloradomarathon.com
Location:
Starting on Highway 14 at Steven's Gulch, the course runs down the Poudre Canyon to downtown Fort Collins. It will be teh same course as prior years.

Description:
This is an established event (12th year in 2013). There is a full marathon, half marathon, 10k and 5k. The full and half marathon both start in the Poudre Canyon. Participants run down Highway 14 before turning right on Highway 287 and then another right on County Road 54G before entering a bike path. We promise to leave all affected areas cleaner than when we found them.

Estimated Participants: 4000   Estimated Spectators: 10000
Hours:
   Sun. 05/05/2013: 6:00 AM - 1:00 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 02/02/2013
Attached is the Additional Insured Certificate asked for by the Risk Management Group and a copy of our waiver signed by all participants.

Reviewing Agency Comments/Status

Email the Citizen Information Coordinator regarding this application.

CDOT

Status: Approved

Comments:

Email CDOT

City of Fort Collins

Status: Approved

Comments: Fort Collins special event permit application will need to be submitted.
We are still waiting for the certificate of insurance with liquor liability.
Fort Collins has no problems with the county portion. The city permit will be issued upon receipt of the insurance certificate.

Email City of Fort Collins

Colorado State Patrol

Status: Approved

Comments: Logan -

It looks like I just need your insurance information. You can email me when you receive it.

Thanks,
Shelly
3/19/13

Email Colorado State Patrol

Engineering

Status: Approved

Comments: Currently we don't have any projects that are in conflict with this event. If things change I will update this page.

Email Engineering

Health

Status: Approved

Comments: Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.

Food service at aid stations does not require a licensed vendor provided food and beverage service is limited to:

• Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice.

• Service of hot coffee, tea, instant hot beverages.

• Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration.

• Service of whole uncut fruits and vegetables.

• Service of water from a public supply transported and dispensed in clean containers designed for potable water service.

The Larimer County Department of Health & Environment is available to consult on food safety concerns, and on licensing provisions for vendors involving food service beyond that listed above. Information is available on our website at http://larimer.org/health/ehs/food.asp.

Adequate toilets need to be provided at the start/finish area and as necessary at aid stations.


Doug Ryan
Larimer County Department of Health and Environment
(970) 498-6777
dryan@larimer.org

Email Health

Parks & Open Lands

Status: Approved

Comments: 1/15/13: Application has been forwarded to area manager for review.
2/25/13: Fee worksheet was emailed to you today. Your event is approved by our department upon receipt of signed worksheet and payment in full.
3/14/13: Signed worksheet and payment received. Thank you

Email Parks & Open Lands

Poudre Canyon Fire District

Status: Approved

Comments: Logan,
Have you made arrangements with PC VFD Station Capt. Jon Schneider yet regarding staging of EMTs in the Canyon? I assume we would work under the same arrangement of previous years.

Email Poudre Canyon Fire District

Poudre Fire Authority

Status: Approved

Comments: The size of this event qualifies it in the Special Event Procedure classification #2 within the Poudre Fire Authorities procedures. Based on this classification the event manager will be contacted by a Fire Inspection Coordinator to coordinate the creation of an Incident Action Plan in case of unforeseen emergencies.
Emergency Access:
An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).
Tent Permits:
Any tent or air supported membrane structure greater than 400 square feet requires a tent permit. Any canopy over 800 square feet also requires this permit. The application for a tent permit can be found at www.pfafireprevention.org under the permits tab.
Vendor Requirements:
All vendors must comply with the regulations set forth by the Poudre Fire Authority policy 1B-85-102. This policy has been attached to this email and should be distributed to the vendors at the event.

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved

Comments: Please contact UCH EMS for EMS coverage and coordination with Poudre Canyon VFD at 970-495-8014 or cmy2@pvhs.org.

Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments:

Email Risk Management

Road & Bridge

Status: Approved

Comments: This event does not conflict with any currently planned or scheduled road maintenance or construction activities. However, at the time of the event, portions of the route(s) may traverse roads that have recently, or are then, currently undergoing surface maintenance. Event promoters are reminded that they are not to post event signs on traffic sign posts within the public road Right-Of-Way or paint on the surface of the road.

Email Road & Bridge

Sheriff

Status: Approved

Comments:

Email Sheriff

Final Disposition

Status: APPROVED

Hi Logan,

Congratulations! Your application for The Colorado Marathon has been approved. Please print a copy of your special event permit and have it available the day of your event.

Good luck!

Denise