Elk in Rocky Mountain National Park
 

Preventing Rejected Documents

Help prevent your documents submitted for recording from being rejected. Follow these guidelines to prevent the delays associated with the return of rejected documents.

Before submitting your recordings, make sure:

FEES ARE CORRECT
Recording Fees are statutorily established. Larimer County only refunds overpayments of $25.00 or more! See our fee schedule.
QUALITY OF DOCUMENT IS GOOD & TEXT IS READABLE
Please remember that bad originals produce poor public record. Documents which are illegible to begin with will be marked with a clerk's note and recorded as received.
STATE DOC FEES ARE INCLUDED
Any transfer deed with consideration exceeding $500.00 will be assessed a state documentary fee of 1¢ per $100. Consideration amounts must be correctly marked on both the deed and transfer declaration.
DEEDS CONTAIN VALID GRANTEE ADDRESS
Pursuant to C.R.S. 38-35-109(2), all deeds shall include a notation of the legal (mailing) address of the grantee. This address is used to determine where tax statements should be mailed after a property is sold. Submitters should verify the validity & completeness of such address before recording a deed to avoid rejected recordings.
SUFFICIENT MARGINS
C.R.S. 30-10-406 (3)(a) requires that all documents have a top margin of at least one inch & a left, right & bottom margin of at least ½ inch. The recorder may refuse to file any document that does not meet these standards.
CHECKS PAYABLE TO LARIMER COUNTY CLERK
If checks are made out to the wrong party the check along with all documents attached will be rejected and returned to the submitter.
RETURN ADDRESSES
A complete and accurate return address should be clearly marked on the front page of any document submitted for recording. Documents will be returned in 2-4 weeks. No return envelope is required but is appreciated.
CHECKS ARE SIGNED
Unsigned or staledated checks along with all documents attached thereto will be rejected and returned to the submitter.
NOTARY SEALS ARE DARKENED
Embossed seals on documents will not show up on the image if they are not darkened or "inked." Submitters should ensure all embossed seals are visible before recordation.
INSTRUCTIONS FOR ORDER OF RECORDING ARE INCLUDED
Please send documents in the order you would like them recorded. Please also include specific instructions as to what documents you are recording and the amount of pages in each document. Staples or paper clips are an easy way to indicate what pages constitute one document.
SUBMIT TO CORRECT COUNTY
Often documents intended for recording in one county are sent somewhere else by mistake. Please be aware that Larimer County will not reject these documents. Please make sure you are recording your document in the appropriate County.
Background Image: Rocky Mountain National Park by Sue Burke. All rights reserved.