Mariana Butte Golf Course
closure

County Offices, Courts and the Landfill will be closed Monday, May 25 in observance of Memorial Day. Critical services at Larimer County will not be disrupted by this closure.

 

 

Larimer County Fair & Rodeo

Meeting Minutes

August 26, 2009

 

Public Comment

§  None

Meeting called to order by Mike Adams, Chairman

§  Called to order at 7:08 pm

Approval of  July 22  Meeting Minutes

§  Motion to approve July meeting minutes made by Steve Humann

§  Seconded by Larry Dunn

§  Motion to approve July meeting minutes voted on and passed.

Correspondence

§  Various thank you’s

§  Letter  to compliment Queen’s Lady-In-Waiting Contest

§  Mule show pictures and a thank you

Presentations

§  Queen’s

o  Introduction of 2010 Lady-In-Waiting,  Kodi Younghein

Chairman’s Topics – Mike Adams

§  Announced Hillary Carroll’s leaving The Ranch staff and moving to California early September.

§  Primary focus on this meeting was the Fair Board committees

                Liaison Report

§  Junior Livestock – Greg Melick

o  Sale down from 2008

o  2010 possibility of moving the sale ring due to the heat

§  Animal Welfare – Shannon Fancher

o  No major issues or complaints

o  Asked that commercial vendors be carefully screened due to compliant of one vendor operating illegally

§  Tough Enough to Wear Pink – Alan Rankin

o  Having a meeting in September and will have final figures at next Fair Board meeting      

 

              Everyone agreed that the 2009 Fair went very well. The reason for having a strategy session is to start

                                                    planning earlier for an every better Fair in 2010.

 

Strategy Session - Guest Services

§  What went well?

o  Main areas were covered

o  Remax Group

o  Handbook and Brochures (suggest having a map of vendor locations next year)

o  Shuttles for the pancake breakfast

§  What needs improvement?

o  Orientation & training (go to people’s work)

o  Radio Training

o  Set boundaries for Trail Bosses ( need 3 or 4 people)

o  Press release advertise for 2010 volunteers during good press times, set recruiting plan

o  Target involving younger (high school i.e. Key Club) groups

o  Clear up confusion with better communication with Ranch staff

o  Improve registration form

o  Software-good for scheduling but need to go to low tech basics during fair

o  Don’t ask Fair Board members that already have other commitments on certain days; however they should participate as they can.

o  Organize ambassador s at information booth and shuttle stops

o  Scheduling of shuttles, shuttles on show days from dirt lot or directional signs, open roping & PCB

o  Mark McKee parking lot for volunteer parking

§  Chair person for 2010

o  Commissioners will seek out a person to fill Jacques’ board position with someone with skills

that fit the volunteer chair person needs.

o  Jacque will compile the 2009 information.  She has offered to volunteer to be a Trail Boss

next year.

 


Strategy Session – Pancake Breakfast

§  What went well?

o  Serving & set up went well

o  15 % increase-big surge 8:30-9:30

o  Tip jar brought in $815

o  PVHS clean up- they want to come back

o  Hot Air Balloon Launch

o  Background music

o  Advertising

§  What needs improvement?

o  Lions to fix grill or find  another group (Kiwanis) to cook

o  More presentation opportunities (awards, etc.)

o  Restrooms, better signage

o  Better advertising for sponsors

§  Chair person for 2010

Strategy Session – Parade

§  What went well?

o  City of Loveland Police & Parks Departments  happy

o  Traffic control good but too expensive

§  What needs improvement?

o  Obtain more staging area - HP lot ready (mowed) sooner- Use fire department training area

o  Maybe lengthen parade route  to North go parade can return down Railroad

o  Determine how to charge floats

o  Define line-up procedure

o  Make sponsorship plan

o  Need communication plan

o  Central point for entry forms

o  Re-vamp application & route

o  Thank you to Teledyne

o  Need to keep floats closer in line

o  Different type of shuttles

o  Display floats on fairgrounds during Fair

o  Consider a change for 4-H goat check-in, maybe schedule earlier in day

o  Define roles and responsibilities of parade committee and The Ranch liaison

o  Committee needs to take over parade responsibilities

o  Send out confirmation letter

o  Stage sell sponsorships for parade divisions

o  Participant signage for staging

Rodeo Summary– Steve Humann

§  Attendance down but ticket prices were raised

§  4-H Family night huge success, need to find other similar groups for other discount ticket nights

 

Ranch Update – Event Coordinators

§  Buildings & Grounds – Liz

o  Good commercial vendor turn out just need to make some minor adjustments for 2010.

§  Arena Activities – Abby

o  Every thing went well

§  Entertainment – Lisa

o  Splash Dogs huge success and will be back in 2010

o  Lumberjack show – working with JAX to sponsor them again next year

o  Hope to bring in pig races next year

o  BMX Demos and skate Boarding next year

o  Goal is to have everyone contracted in January

o  Carnival – do more fun promotions, packaging, etc.

§  Marketing – Lisa

o  Passed out CD’s to Fair Board containing all ads and press releases

§  Sponsorhsips- Katie and Dave at conference out of town

Old Business

§  None

           Adjournment

                      Motion to adjourn meeting made by:

                                  Gregg Melick

                      Motion seconded by Shannon Fancher

                      Meeting Adjourned

 

Next Meeting:    September 23, 2009            Ft. Collins Room ---7:00 p.m.

Background Image: Mariana Butte Golf Course by Steve Moore. All rights reserved.