Cirque Meadows by Adam Johnson

Larimer County Offices, Courts, District Attorney, and Landfill are closed on May 29, 2017 in observance of the Memorial Day Holiday. Critical services at Larimer County are not disrupted by closures.



Larimer County Fair & Rodeo

Meeting Minutes

July 22, 2009


1.   Public Comment

§  None


2.   Meeting called to order by Mike Adams, Chairman

§  Called to order at 7:04 pm


3.   Approval of  June 24th  Meeting Minutes

§  Motion to approve June meeting minutes made by Loren Maxey

§  Seconded by Gregg Melick

§  Motion to approve June meeting minutes voted on and passed.


4.   Correspondence

§  None


5.   Presentations

§  Queen’s were not present – attending the 4-H Fashion Revue

§  Kate Ramm presented last month’s activities

o  Greeley Stampede parade and luncheon

o  Greeley Hat Works open house

o  Queen’s BBQ with 2009 Lady-In-Waiting contestants

o  Outdoor pictures were taken with Skillman Photography

§  Quinn McElwee discussed Queen’s Luncheon at Fair and the Stick Horse Rodeo

o  Stick Horse Rodeo to be Monday and Tuesday of Fair at 5:30 pm in the Round Up Outdoor Arena

o  Chose Kaycee Lytle to announce

§  Luann Goodyear  proposed to the Fair Board, installing a 4-H club community service project – Backdrop for photo ops during Fair

o  Fair Board approved the proposal

o  The Ranch will need to approve location – TBD with Luann

§  Mike Adams discussed the fact that Everett Van Campen will be unable to attend the Larimer County Fair this year

o  Discussed the need to fill Everett’s responsibilities/time commitments

o  Camping session sign up sheets were passed around and filled by Fair Board members

o  Fair Board members to paint/mark camping spots on Saturday, July 25th at 3 pm


6.   Chairman’s Topics – Mike Adams

§  Voucher/food

o  Discussion of Fair Board not needing/using the snacks/beverages that were planned on being provided in the Fair Board office

o  Motion to approve re-allocating the money for Fair Board snacks/beverages to Guest Services room by Alan Rankin

o  Seconded by Larry Dunn

o  Motion to approved allocating the money for Fair Board snacks/beverages to Guest Services room


7.     Committee Reports

§  Budget update on all committees

§  Pancake Breakfast – Loren Maxey

o “It’s gonna happen”

o Fair Board member responsibilities will be sent out by Melora Luth by the end of the week

o Pat Young and Alan Rankin will pick up ham from Nordy’s (time TBD through Katie Buttermore) on Saturday, August 1st

§  Parade – Melora Luth & Myrna Rodenberger

o  Fair Board member responsibilities will be sent out by Melora Luth by the end of the week


8.    Liaison Report

§  Junior Livestock – Greg Melick

o  Committee has received their non-profit status

o  Gregg Melick handed out bumper stickers

§  Animal Welfare – Shannon Fancher

o  Read the approved Animal Welfare statement that is now on the website

o  Asked Fair Board members to be conscious of reporters and protestors – please refer them to Shannon




§  Tough Enough to Wear Pink – Alan Rankin

o  Golf Tournament is Saturday, July 25th – they have 11 teams

o  Discussed the need to change the wording on the Tug of War – will update on website      


9.   Guest Services Committee – Jacque Loebig not present – Myrna Rodenberger presented

§    Budget update

o  Budget has been cut by $688.00 (more than 1/2 of total budget)


10.   Extension – Laurel Kubin

§  Cutting the budget every which way they can

§  Projected number of exhibitors

o  There are 5,897 exhibits registered for Fair

o  570 4-H exhibits registered for the McKee building

o  1,400 horse entries (larger than State Fair show)


11.  Rodeo- Steve Humann

§  Budget update – under budget

§  Handed out PRCA rodeo contestant list

o  The Fair Rodeo will have 13 of the current top 20 in the world bull riders, 4 in bareback riding, 8 in saddle bronc, 4 in steer wrestling and 5 in barrel racing

§  Have already booked a 2010 specialty act


12.  Ranch Update – Event Coordinators

§  Buildings & Grounds – Event Coordinator

o  Liz discussed updates on golf cart numbers

o  Layout is almost finished

o  We are up $3000 in revenue for commercial vendors

§  Arena Activities – Event Coordinator

o  Abby discussed the confirmation of all arena activities, along with the addition of the stick horse rodeo on Monday and Tuesday evening – presented by the Queen’s

o  Discussed Junior Rodeo, Team Roping and Barrel race applications

§  Junior Rodeo applicants are down this year…will need to discuss revising for next year to increase participants

§  Entertainment – Event Coordinator

o  Lisa re-capped theme days and stage entertainment

§  Marketing – Ryan Young

o  Ryan discussed all marketing ads ready to run – tv spots, radio, print

o  Will be sending more press releases out with stories

§  Sponsorship – Katie Buttermore

o  Sponsorship dollars up

o  Finished selling, now servicing accounts


13.  Other/New Business

§  Ken Mannon is back to participating on the Fair Board and is in better health to do so

§  Discussed scheduling a photographer to take photos during Fair

o  Shannon Fancher, Liz Garcia, Lisa Lytle and Quinn McElwee will work on this

§  Quinn will contact Skillman first

§  We will trade a vendor booth space if needed

14.  Old Business

§  None


15.  Adjournment

                  Motion to adjourn meeting made by:

                                  Kaycee Lytle

                  Motion seconded by Gregg Melick

                  Meeting Adjourned



Next Meeting:                                            August 26th , 2009

            Ft. Collins Room ---7:00 p.m.

Background Image: Cirque Meadows by Adam Johnson. All rights reserved.