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Larimer County Fair & Rodeo
March 25, 2009
Meeting Called to Order at 7:00 p.m. by:
Mike Adams, Chairman
Approval of February meeting minutes:
Motion to approve February meeting minutes voted on and passed.
o Keaton reported on their recent and upcoming events.
o Queen’s Committee is planning on holding some other fund raising events to take the place of the canceled ball.
Chairman’s Topics: Mike Adams
o Mike discussed responsibility flow chart.
· First Tuesday of the month is when the Executive Board Committee meetings are held. At these meetings the committee sets the agenda for the next monthly Fair Board meeting. The minutes of the Executive Board Committee meetings will be sent out to the rest of the Board by Mike. The officers, chairman, vice-chairman and secretary, will hold their meetings the Friday before the scheduled Fair Board meetings.
o Shannon gave explanation between Animal Rights and Animal Welfare. Animal Rights come from people who believe animal deserve same rights as humans, Animal Welfare is based on human care and treatment of animals.
o Shannon read the text for publishing on the fair website and will send it to Commissioners Rennels to have the county attorney look over.
Volunteers: Jacque Loebig
Motion to purchase software program “Snap Schedule” made by:
Motion seconded by:
Motion to purchase software program “Snap Schedule” voted on and passed.
Junior Livestock Sale: Gregg Melick
§ Gregg reported that the next meeting will be Tuesday, March 31 at 7:00 pm. in the Berthoud room.
Extension: Laurel Kubin
§ Laurel reported that the operation hours for the 4-H McKee Building and the Exhibition East Hall will be the same as the Exhibition West Hall.
§ 4-H newsletter will communicate pre-entry deadlines and open class participants will get a postcard. Extension will work with marketing to get this information on posters and flyers also.
§ Wendy reported a great turnout at the 4-H Carnival on the 28th of February. She also reported that there were 115 market beef weighed-in.
Rodeo: Steve Humann
Ranch Updates: Lisa Lytle
o Layouts will be passed out at next meeting.
o Goal this year to provide more shade
o Help needed to fix “Farmer for a Day” displays, please contact Liz if interested.
o Ag BBQ held on Sunday evening
o Some band and act contracts sent out already
o AVR back again with their all over campus sound system
o Fireworks contracted
o Movie night (2 nights) contracted
o 3X3 demonstration area time slots almost filled
o Crystal Lyons will hold “Cowboy Church” service in BEC on Sunday
o Working on the possibility of having a hot air balloon launch during pancake breakfast
o Working on having school bands kick off Fair on Friday night.
o Carnival will not offer Thursday night discount tickets
o Abby is working on
o Schedule will be broken down for easier searching
o Plan-A-Day at the Fair – Liz
o Packaging a private party tent located outside of indoor arena for rent by the hour
o Poster will be ready for next Fair Board meeting
o Creating a “Face book” account
o Would like to get some ideas for a scavenger hunt leading up to Fair and ending at Fair.
o Need fun facts for each of the 130 days leading up to Fair. John Lee will be the contact for these and he will then forward to Mike.
o Some human interest stories, suggest spotlighting committees.
Motion to adjourn meeting made by:
Everett Van Campen
Motion seconded by:
Respectfully submitted by: