Cirque Meadows by Adam Johnson


Larimer County Fair & Rodeo

Meeting Minutes

January 28, 2009


Public Comment:

  • None


Meeting Called to Order at 7:00 p.m. by:

                Everett Van Campen, Chairman


Approval of November meeting minutes:

  • Motion to approve November meeting minutes made by:

                                Steve Humann

Seconded by:

                                Jim Wooldridge

                Motion to approve November meeting minutes voted on and passed.



  • None



  • Ovations – Dan Peltz

o  Dan introduced himself and the new liaison for Ovations.  He reported that Kyra will be at the February meeting to give an update on the Beer Fest.

  • Queen’s –
    • Keaton  reported on their recent events.  Their “Tobacco Free Larimer County” campaign presentations at the local high schools have been commended by educators.  The Queen’s Ball is March 14th and they are in need of more donations for both the live and silent auctions.  If you have any donations, please contact Quinn. 
  • Queen’s Committee –  Quinn

o  Quinn passed around a sign-up sheet for volunteers to call sponsors for donations.  John and Quinn will have a script available for those wanting to make calls.  Quinn presented a book on the history of  rodeo in Colorado offered by Poudre Valley REA for a fund raiser.  Queen’s would like to sell it as a scholarship fund raiser.  It would sell for $25 with $10 going to the program.  Other fund raising possibilities included a “Muttin Bustin”, Photos on a Bull/steer, & Stick Horse Races during the Fair.


Chairman’s Topics:  Everett Van Campen

  • Location and date of the Fair Board Annual Strategy Session will be Saturday, February 21st from 9 to noon in the Loveland/Ft. Collins room of the McKee building.
  • Passed out new Larimer County Fair & Rodeo By-Laws
  • Announced  re-appointments to Board:  Alan Rankin, Melora Luth, Gregg Melick, John Lee, and Larry Dunn.  Geri Baker did not re-apply for another term.
  • Everett announced that the Ft. Collins Rotary Club will be making a presentation to the Fair Board February 25th at a luncheon held at the Lincoln Center Canyon Room.  Please RSVP to Everett or Mary by February 6th.


Election of Officers:

  • Alan Rankin and Mike Adams were nominated for President. 

Motion made by Myrna Rodenberger that nominations cease.

Motion to cease nominations for President seconded and passed.

§  Ballot voting ended in a tie

·  Motion to hold a “lot” at the February 25th meeting between the two nominees where the winner will be President and  the loser will be Vice President made by:

Mryna Rodenberger

                                                Seconded by:

                                                                Kayce Lytle

Motion to hold a “lot” at the February 25th meeting between the two nominees where the winner will be President and the loser will be Vice President voted on and passed.

§  Kaycee  Lytle was nominated for Secretary/Treasurer

Motion made and seconded to cease  nominations

Kaycee Lytle new Secretary/Treasurer



Committee Reports:

  • Animal Welfare – None
  • Pancake Breakfast – None
  •  Parade – None


Volunteers:  Jacque Loebig

  • Jacque reported that she is already receiving volunteer applications.  Will be scheduling first meeting with co-chairs in the need future. 


Junior Livestock Sale: Gregg Melick

  • Gregg reported the sale committee has concerns for having buyers with this weak economy.  They are developing a web site in hopes of getting information out to more potentially buyers.  Need more ring people for the sale, if interested please contact Gregg.


Extension: Laurel Kubin

§  Deadline for 4-H entries will be Monday, July 13th .  No additional entries will be accepted after July 27th.

§  New 4-H late fee will be $25 per class

§  Announced that on February 28th  both the 4-H Fiber Fun Fest and the Youth Livestock Field Day will held at The Ranch

§  CSU Alumni is going to hold an event on the Saturday afternoon of the Fair.  Details are being worked out.


Rodeo:   Steve Humann

  • Steve reported that Ferrero Dodge will not be the local Dodge dealership for the rodeo and the committee is looking for another dealership to come on board.  The specialty act this year will be the “One Armed Bandit” and the barrel man/clown will be Keith Isley.  The committee is holding several meetings with various groups to start firming up the event.


Ranch Updates:   Abby Powell

  • Announced the resignation of Rochelle Karus
  • Shared information from the IAFE Convention in Vegas.
  • Carnival meeting with Alan Cockerham and he  is open to work on price specials and change in the hours of operation.
  • Vendors also requesting shorter hours
  • Will be meeting with marketing to discuss incorporating 2009 theme into poster design and ads.
  • Web Site is being updated as events are being firmed up.


Entertainment:  Lisa Lytle

  • Lisa reported that she is starting to get some entertainment lined up.
  • Suggestions for new entertainment included: a fiddle contest and tethered balloon rides before pancake breakfast.


Other/New Business:

  • 2009 Fair Board and Executive Board meeting calendar s were passed out.


Old Business:

  • 2009 tentative schedule will be passed out at February meeting.
  • Partnering Program Responsibilities list will be passed out at February meeting.




        Motion to adjourn meeting made by:

                Jim Wooldridge

        Motion seconded by:

                Pat Young

        Meeting adjourned


Respectfully submitted by:


ms/recording secretary

Background Image: Cirque Meadows by Adam Johnson. All rights reserved.