LARIMER COUNTY FAIR BOARD MEETING
7:00 p.m. December 14, 2011
Ft. Collins Room McKee Bldg
Meeting called to order at 7:01 p.m. by: John Lee, Chairman
Approval of November 2, 2011 meeting (rescheduled Oct. 26th mtg) minutes
Motion to approve made by: Loren Maxey
Motion seconded by: Steve Humann
Motion to approve November 2, 2011 Fair Board meeting minutes voted on and passed.
§ Thank you from Larimer County Fair Draft Horse Show Committee was passed around.
Chairman’s Report: John Lee turned the floor over to Commissioner Johnson.
Commissioner Johnson showed a power point presentation addressing and answering the questions about the roles and responsibilities of Fair Board members from November meeting. Commissioner Johnson passed out copies of the presentation to all in attendance. Scott Golden and Frank Marino were absent and copies will be mailed to them. After some discussion it was decided that the Fair Board now has the luxury of time to look at long range plans along with partners and set some goals. In the future partners will share more information during their reports at the board meetings. Commissioner Johnson stated that it is not the fair board’s responsibility to make the fair profitable, but the fair board committees are expected to live within their budgets.
§ Diana Frick, Ranch senior accountant, passed out the Dashboard to board members. After some discussion it was decided that
A request is made to the Board Executive Committee for a complete detailed financial report be available.
Fair Board Committee Reports:
§ Pancake Breakfast –Gary Marison no report
§ Parade – Pat Young no report
§ Queens – Pat Young, chairman of queen’s committee, passed out copies of the updated Royalty Handbook for review by the board. Pat and Gil Barela, queen’s committee treasurer, explained the various forms that must be used, especially any requests for purchases. Loren Maxey suggested that all pages in handbook be dated. The handbook needs to be adopted and ready to implement for 2012. After discussion, Pat asked the board to vote to adopt the revised Royalty Handbook.
Motion to recommend approval of the revised Royalty Handbook to the Executive Committee was made by: Steve Humann
Motion seconded by: Alan Rankin
Motion to recommend approval of the revised Royalty Handbook to the Executive Committee was voted on and unanimously passed.
§ Guest Services –Francis LaBarbera reported that Frank Marino requests to be remove as guest services committee chairman and Francis remain as the committee chairman.
§ Extension – Laurel Kubin reported that 4-H enrollment is available online.
§ Rodeo – Steve Humann no report
§ The Ranch – Abby Powell
§ Junior Livestock – Greg Melick will look into requesting a Junior Livestock committee member attend Fair Board meetings
§ Tough Enough to Wear Pink – Alan Rankin reported current fund raisers – Golf Tournament and Woven Bracelets
§ Election of 2012 Officers –Chairman, Gil Barela
Vice-Chairman, Scott Golden
Secretary, John Lee
§ 2012 Fair Board meeting schedule approved
§ 2011 Fair wrap up tabled until January meeting
§ New Fair Board Shirts – Mary Starck will research prices and have for Executive Committee to discuss.
Motion to adjourn meeting made by: Gary Marison Seconded by: Pat Young Voted and passed
Meeting adjourned at 9:05 pm
Next Meeting: January 25, 2012 Ft Collins Room ---7:00 p.m.
Respectfully Submitted by: