Cirque Meadows by Adam Johnson




7:00 p.m.  May 25, 2011

Ft. Collins Room


Meeting called to order at 7:00 p.m. by:  John Lee, Chairman 

                Motion to approve April meeting minutes made by:  Mike Adams     

Motion seconded by:  Steve Humann 

Motion to approve April meeting minutes voted on and passed  


Public Comment: 

§  none



§       None



§      Queens – Kodi and Kaylin reported on the Queen’s Ball.  Over 150 people attended, made $2840.00 for the scholarship fund.  They passed out their summer schedule.  The Queen’s committee is working with The Ranch marketing and advertising.  Will help during the parade by passing out Fair schedules along the route.  Fair Board members were invited to attend the MRC speeches and impromptu questions.

§  Ovations – none


Chairman’s Topics:   John Lee reported a letter was acquired from cities of Ft. Collins and Loveland to formalize and document appointments of John Hartman and Ken Mannon as Ex-Officios to the Fair Board.

Motion to approve the appointments was made by: John Lee

Motion seconded by: Pat Young

Motion to approve appointments voted on and passed.


Committee Reports:  

§  Pancake Breakfast –Loren Maxey reported the contacts for supplies in order.  Lions Club will be making the pancakes.

§  Parade – Pat Young reported parade insurance certificate delivered to City of Loveland.  Need volunteers to help make some signage for staging area. A meeting with Highway Technologies on street closure, etc. set up.


Liaison Reports:

§  Junior Livestock – none

§  Tough Enough to Wear Pink –Alan Rankin reported the fund raiser pancake breakfast at Loveland Applebee’s had 91 attend.  Updates on TETWP website.  Golf tournament, July 16th, complete info located on website. 

§  Guest Services –Francis LaBarbera reported they have received only 32 volunteer applications and asked Fair Board members to help recruit.  John Hartman and Ken Mannon offered to send out an email to all city employees asking for volunteers.  John Lee offered to place an ad for volunteers on the county bulletin board. 


E xtension:  In L. Kubin’s absence, Diane Kern reported very busy updating schedule and Fair Premium Book. They will be available online June 1st.  In process of contacting judges.


      Rodeo:  Steve Humann -  Met with Catch-It-Program committee to organize.


      Ranch Update:

§  Entertainment–Lisa Lytle announced her leaving and taking position at CSU.  Bands have been booked as well as acts.  Updating schedule for website.

§  Building & Grounds – Liz Garcia reported ½ way to goal on vendors. Party tent sold out.  New petting zoo contracted.

§  Arena Activities – Abby Powell reported contracts finalized.  Camper check-in help sign-up sheet next FB meeting.

§    Marketing – Ryan Young passed around mockups of posters, flyers, etc.


Sponsorship –Katie Buttermore reported she and Dave are helping the pancake breakfast committee secure a presenting sponsor.  Also helping getting a food voucher sponsor for volunteer committee..  A detailed spreadsheet of sponsorships was passed out.  If anyone has someone interested in a sponsorship please refer them to Katie or Dave.


Other/New Business:  

§   Passed out camping applications.

§   Abby Powell and Jessica Hawthorne gave update on the Equine Virus.


      Old Business:  none



Motion to adjourn meeting made by:   Steve Humann      Seconded by:  Mike Adams     Voted and passed        

          Meeting adjourned at 8:25 pm


Next Meeting:                                                                  June 22, 2011   Ft Collins Room ---7:00 p.m.


Respectfully Submitted by: 

MS recorder

Background Image: Cirque Meadows by Adam Johnson. All rights reserved.