Tuesday, September 14, 2010 , 5:30 - 8:30 p.m.,
Bison Visitor Center , 1800 South County Road 31, Loveland, CO
Please call Deb at 619-4567 if you are unable to attend a meeting. Votes require a quorum. Thanks!
Minutes of the last meeting were approved.
GENERAL INFORMATION: (Questions – 5 min.)
§ Natural Resource Events for August. See website http://www.larimer.org/naturalresources.
§ At this meeting, we will honor outgoing board member, Dave Coulson, who was unable to attend the Board picnic. Dave was presented with a framed photo of Horsetooth Reservoir as a gesture of appreciation for his years of service as a member of the Parks Master Plan Task Force and the Parks Advisory Board.
§ Department of Natural Resources had interactive and informational booths at the New West Fest (8/21-22) and the Corn Roast Fest (8/27-28).
§ COSA registration is open and Board members are encouraged to attend. The conference will be in Westminster this year, 9/13-15. Please go to www.coloradoopenspace.org for a full agenda and online registration.
§ The 6th Annual Northern Colorado Birding Fair will take place at Fossil Creek Reservoir Regional Open Space on 9/25 from 7am – 3pm. A multitude of agencies are hosting, and it promises to be the biggest year ever with new birding clinics, speakers and activities for all ages. Detailed information is on the website.
§ The Small Grants for Community Partnering grant applications have been posted and are due 9/24. Interested parties can view the criteria and download an application from the website.
Staff toured nature
centers/office buildings looking at the feasibility of such a structure at
Horsetooth Reservoir. Mark Caughlan, Horsetooth Manager, explained that the
Horsetooth offices are in very poor condition and need to be replaced. The
department is looking at the possibility of combining a new office space with a
nature center. We will apply for a GOCO planning grant next spring. The staff
team toured a range of facilities from extremely modest to deluxe.
Linda Knowlton questioned whether this facility was included in the Master Plan. The Master Plan provided that there would be a separate public process if an event center or similar facility should be proposed in the future. The Master Plan did include new offices and shop for Horsetooth staff, but at the existing location of those facilities, which is not large enough to accommodate both facilities.
Chad LaChance noted that the concept was rejected during the Master Planning process because there was no room for parking at that location without displacing boat trailer parking. This appears to be the same concept with a different name.
§ Tom Miller reported that the Loveland Fishing Club received a $20,000 Fishing is Fun grant to construct pathways down to the waters’ edge at Flatiron Reservoir.
STANDING AGENDA ITEMS:
Park District updates and Parks Master Plan Implementation Progress report – Dan Rieves, Visitor Services Manager
Reservoir Road Fire –Our crews
were the first to respond to the fire, and assisted with evacuations. The
visitor center was the initial location of the evacuation center, and continues
to be a focal point for the community, including the press. The incident
command center is centered at Flatiron campground, where all sites are occupied
by firefighters. Our staff has continued to be involved to assist incident
command wherever and however required. Today, residents are being allowed to
return to their homes in groups to retrieve belongings, etc. Rangers are
leading some of those groups.
Because of the Boulder fire, there were substantial resources immediately available, which probably served to reduce the extent of losses on the Reservoir Road fire.
Flatiron and Pinewood campgrounds are both closed to camping.
Mark Caughlan commended seasonal ranger Mike Burtnett for his professional handling of the initial communications with emergency response agencies.
Fuel site study – was briefly
Ranger Program review –Gary, Dan
and other managers are reviewing all Ranger Program rules, regulations and
procedures with the help of a law enforcement consultant.
BOR recreation planning meeting –Dan
attended this meeting today, and reported that the definition of exclusive use
has changed since our Master Plan was written. Dan will provide a detailed
report at the next PAB meeting.
Cedar Cove, Big Thompson canyon –
Dan and Charlie Johnson met with a concerned landowner about a particular
parcel. A community clean-up day will be scheduled.
Boy Scout Camporee at Hermit Park –
Happening September 24-26. Several small service projects are planned, but are
not the primary focus of the gathering.
Senior Ranger position filled –
Current employee, Jim Hawkins, has been promoted to the Senior Ranger position
at Horsetooth District. Will Talbott, currently Horsetooth Sr. Ranger, will
move to the Blue Mountain District. The vacant ranger position will also be
Estes Campgrounds –The Estes
Valley Recreation and Parks District is constructing a new shower building at
Mary’s Lake Campground. Unfortunately, all the utility lines run through the
existing shower facility. So most campsites must be closed during the demolition
and construction process.
Eagle Campground Camper Services Building –
Construction will begin soon, and be complete by
Board comments and staff responses:
Traxler: Are the scouts doing any service projects? [Yes – some small ones.
It would be too difficult to coordinate a major project with so many kids at
Knowlton: Is there a financial impact to the department for the shower
facility at Mary’s Lake? [No. EVRPD will fund it with BOR funding.]
Tom Miller: Did the expectation of increased revenue from the extended season due to full hook-up campsites? [That has not yet been determined, since the season isn’t over yet.] Also, is the revenue generated at the Estes campgrounds matching projections? [Revenue projections were too optimistic for the first year. However, we anticipate meeting that potential in the future, once all the infrastructure issues have been corrected.]
Knowlton: Where is the Cedar Cove property? Does this have fishing access?
[Yes] Is this a property we intend to keep? [Not on the “top 3” list]
Mark will schedule a tour of HT
improvements for the board in October.
Construction will begin on Sunrise swim beach in October.
Mark discussed the phenomenon
experienced nation-wide that the outdoors is irrelevant to a large percentage
of the population. He plans to stage more public events to attract people to
the parks, like concerts, competitions, etc.
6:10 DIRECTOR’S REPORT - Gary Buffington
Park-generated revenues –
Revenue numbers through September 9 were
distributed, showing revenues up significantly from 2009. Revenues from
merchandise, showers, laundry and game room are all up compared to initial
Board comments and staff response:
Linda Knowlton: When will Hermit Park break even?
Dan: There is room to grow the use of most of our campgrounds – weekdays, even some weekends, etc. Better marketing is planned to increase public awareness.
US Forest Service Prospectus for Campground
Concessions on the Arapaho and Roosevelt National Forests, and Pawnee National
Grassland – Update
The board had directed Gary to see whether the Larimer County properties could be separated for management. The answer was no. Gary and Dan have toured the properties. 115 employees, over 1400 campsites, in 5 counties. $1.5 million revenues; $1.2 million operating costs. We would not have authority to do law enforcement. It’s primarily campground hosting and maintenance of campgrounds.
Board comments and staff response:
Mark De Gregorio: Would this fly
politically with the other counties, for Larimer County to manage their
properties? Doing the heavier maintenance will require staffing and making
long drives to get there.
Dan: This is a professional camp host
placement service. All staff are full-time, retired RV-ers who are living in
campgrounds. It took 3 nine-hour days to visit all the primary campgrounds.
Some are phenomenal; others are not.
Deb Wykoff, Business Operations Manager: This operation would involve more than twice the number of campsites, twice the number of employees, and about the same budget as our entire existing park operations. Even though these areas involve much less intense recreation management, and a 4-month season, that will not reduce the management, maintenance, administrative and accounting workload involved, which will require up to 12 months a year to manage.
It will require an initial investment of $1 million to $2 million, for start-up costs plus the first 6-12 mo. operating costs. Because these campgrounds are only open 4 months per year, revenues will not start coming in until almost halfway through the year, so we need those funds in the bank before we start. There is no existing revenue source which can be used for these purposes. Lottery and General Fund, already fully committed to support our existing programs, cannot be used outside Larimer County. Park revenues and fund balance may only be used at the reservoirs. Open Lands sales tax is also restricted to specific uses.
We cannot risk taking this on and underestimating costs or overestimating revenues, because there is no revenue source which can be used to subsidize these operations if we miscalculate. At our other new park areas, Hermit Park and the Estes campgrounds, we are subsidizing with Lottery funds, etc. when revenues fail to cover expenses. We do not have that option with the USFS campgrounds. For all these reasons, we need to be extremely cautious and conservative in assessing whether this opportunity makes sense for the County.
Gary: Unless projections show that we
could clear at least $300,000 in revenues over and above our costs, it would
probably not be worth it to undertake such a venture. However, he is still
looking at how it could be feasible, including another loan from the Solid
Waste Department. This venture would be set up as an entirely separate legal
entity – as an enterprise fund.
EXECUTIVE SESSION – To consider the purchase, acquisition, lease, transfer, or sale of any real, personal or other property interest; and/or to determine positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators, as provided by CRS 24-6-402(4).
Vickie Traxler made and Barry Lewis seconded a motion to go into executive session to consider the purchase, acquisition, lease, transfer, or sale of any real, personal or other property interest; and/or to determine positions relative to matters that may be subject to negotiations. The Board entered executive session at 7:45 pm to discuss the Carter Lake Marina concession license. Tom Miller made, and Chad LaChance seconded, a motion to exit executive session. The motion passed and the Board exited executive session at 8:20 p.m.
Meeting adjourned at 8:20 p.m.
Linda Knowlton, Chair
Next regular meeting: October 12, 2010, Bison Visitor Center
Public can view agenda and minutes at www.larimer.org/parks