OFFICE ON AGING ADVISORY COUNCIL

November 10, 2005

Minutes

Held at 1501 Blue Spruce Drive

Fort Collins, Colorado† 80524

 

 

Members Present:

Nancy Arthur

Paul Bell

Steve Budner

 

Carolyn Funk

Olivia Larry

Ellen Pihlstrom

 

Karen Reinhardt

Mary Shultz

Lloyd Spawn

 

Earl Stevens

Janet Tosch

Stan Ulrich

 

Hal Wilson

Sharon Zamora

 

 

 

 

 

Members Absent

Gerry Hinks

Reggie Kemp

Elnora McCloughan

 

Barbara Nuss

Carol Rehme

 

 

 

 

 

Staff Present:

Tina Barker

Ruth Coberly

Stacie Hougard

 

Tina Hugo

Margaret Long

Katy Mason

 

Lynette McGowan

Glen Rathgeber

Linda Rumney

 

Karen Wagner

 

 

 

 

 

 

Guests Present:

C. Dean Miller

 

 

CALL TO ORDER

Lloyd Spawn called the meeting to order.

INTRODUCTIONS

There were no introductions made.

OPEN DISCUSSION/COMMUNITY INPUT

There was no open discussion or community input.

CONSIDERATION OF AGENDA

Without objection, Lloyd Spawn ruled that the agenda stand as presented.†

CONSIDERATION OF MINUTES OF October 13, 2005

Earl Stevens recommended a spelling correction to page 2 second paragraph, Reporter Herald not Harold and on page 5 eighth paragraph, tendered not tended.† Lloyd Spawn requested a spelling correction to page 2 second paragraph, Eggerling, not Eggerly and an addition in the announcements stating that the Advisory Council thanked the Berthoud Senior Center for hosting the meeting.† Motion was carried to accept minutes with changes.

CHAIR REPORT

Lloyd Spawn announced that he received the Education committee goals.† Stan Ulrich stated that the Housing committee will type their goals and send them to Lloyd.† Lloyd welcomed the Office on Aging Accountant, Stacie Hougard.†† Stacie will help explain and answer questions regarding the grant application.

PUBLIC HEARING ON SIX MONTH GRANT APPLICATION FOR TITLE III AND TITLE VII FUNDS

Stacie Hougard distributed the six month grant application to the council.† Stacie explained that we typically have a one year plan, but we are in the process of switching fiscal years so this particular plan is for six months.† Stacie stated that the Office on Aging can change the amounts of money in each category.† Typically, during the first six months of the year, the Office on Aging spends the State funds before spending Federal funds.† Stacie stated that at this point the Office on Aging is not planning to change what is currently funded.† The application includes a required waiver stating that the Office on Aging is providing caregiver services directly rather than by contract.†

 

Stacie described the process of figuring the budget.† First she looks at internal costs by part, then what is allocated to providers.† The next step is to project local income and in-kind costs (provided by the contractors) and an estimated NSIP (Nutrition Services Incentive Program) payment for nutrition.† Stacie explained the Summary of Caregiver Program page.† Stacie stated that most of these costs are internal costs and include I&A as well as individual counseling.† The units are calculated by the number of units we can buy.

 

Margaret Long asked for a vote to approve the plan.† Earl Stevens motioned to approve, Stan Ulrich seconded the motion.† The motion was carried with no abstentions.† Carolyn Funk commented that she appreciated all the work that goes into this process.

 

Margaret proposed that the Executive committee look at the contracts during their next meeting since there are no cuts to discuss.†

UPDATE OF OFFICE ON AGING

Margaret Long, reported that the APAC group reached an accord on both the new Policy and Procedures Manual and the Contract between AAAís and the state which will replace the current grant process.†

 

Margaret thanked the volunteers of the Medicare Part D Prescription Drug program.† Margaret stated that this program continues to be very complicated.† The Office on Aging is focused on dual-eligibles, people on Medicare and Medicaid.† Margaret announced that the Office on Aging has hired a temporary part-time worker from the Health District to supervise volunteers and help with telephone calls.† Andrea Loftus will be working 2 days a week, Tuesday and Wednesday.†

 

Katy Mason announced that Andrea will take the multitude of phone calls so that Katy can focus on other aspects of Medicare Part D, and her regular job duties.† In addition, Katy noted that Andrea is bilingual.† Katy announced that there will be a Medicare Part D educational program at the Chilson Senior Center on Saturday.† As of this morning, there are 117 people signed up.† The following Saturday there will be one-on-one counseling at Thompson Valley High School which currently has approximately 160 people signed up.† Katy announced that there will be another one-on-one counseling session on December 3rd at CSU.† Margaret suggested that the council be prepared and consider advocacy for the problem of co-pays for Medicare/Medicaid clients.†† Margaret also noted the fact that most plans will not cover anti-anxiety medications.† The Office on Aging is tracking the number of people that will be affected by this issue.† Andrea will also be tracking this information in her role at the Health District.†

SENIOR ADVISORY REPORTS

Fort Collins Senior Advisory Board Report

C. Dean Miller announced that the Soap Troop will have a fundraiser on December 2nd and 3rd.† Dean reported that the Advisory Board worked on their 2006 work plan.† Dean announced the board was delighted with the expansion plan that has been approved.† Dean announced that the Friends of the Senior Center have been dismantled.† The council received a request from residents of the North College trailer park about developing a website that would contain flu shot and Medicare Part D information.† Margaret commented that this may be a project for the Education committee.† Dean announced that this will be the last meeting he will be attending and thanked the council.† The council in turn thanked Dean for all of his time and well spoken reports.

 

Loveland Senior Advisory Board

Earl Stevens announced that the annual report to the city council has been approved.† There was a recommendation asking the city council for a representative from the Seasons Club and the Aspen Club to attend board meetings.

 

Foundation on Aging

Mary Shultz reported that the foundation elected and appointed new officers.† Mary stated that the foundation is in the process of deciding a use for their principle.† Mary suggested using the funds for a dental program.

 

Larimer County Commissioner

Karen Wagner announced that C & D Referendums passed in Larimer County although D did not statewide.† Karen stated that there is concern that Colorado Department of Transportation (CDOT) is discussing moving 10% of the money from C to use for road projects.† Karen announced that she will be attending a CDOT meeting with Richard Guest and Kathy Snell to see if the county can get some money for transportation.†

COMMITTEE & STAFF REPORTS

Education Committee

Mary Shultz reported that the committee worked on their goals and a copy is available for those interested.† One of the goals is to create a sub-committee to assist with Older Americans Month.†

 

Executive Committee

Lloyd Spawn reported that the committee discussed the effectiveness of inviting the Advisory Council applicants to committee meetings.† It was agreed that it seemed to be working well.† Lloyd stated that they discussed committee goals.† As a reminder, Bill Benton and Ray Martinez are no longer on the council.† Once the County Commissioners finalize the process, their replacements will be Donald Venneberg and Beverly Hageseth.

 

Health Committee

Nancy Arthur announced that the committee finalized their goals and gave them to Lloyd.† The committee agreed to actively promote and distribute the Senior Yellow Pages as one of their goals.† Nancy commented that the committee welcomed Beverly Hageseth to the committee.† The committee discussed the dental program including reviewing a copy of the needs assessment compiled by Diane Pelletier.† The committee also discussed participation in Medicare Part D.†

 

Membership Committee

No report given.

 

Nutrition Committee

Hal Wilson announced that the committee did not meet in the last month.† Hal announced that the Fort Collins Senior Center decided to drop the facility charge for the Senior Nutrition Program.†

 

Senior Attainable Housing Committee

Stan Ulrich reported that the committee received the raw scores from the housing survey and will have the results soon.† The committee discussed goals and will give them to Lloyd.† Lloyd Spawn discussed an article regarding housing at Rigden Farms.†

 

Transportation Committee

No report given.†

 

Staff Reports

Tina Barker stated that she and Linda attend the National Citizenís Coalition for Nursing Home Reform (NCCNHR) conference in mid-October in Washington D.C.† Tina and Linda have distributed their new ombudsman posters to facilities and are busy gearing up to help nursing and assisting living facilities with Medicare Part D.† Linda announced that the ombudsmen are participating in the Culture Change Coalition, Northern Colorado Chapter.† This coalition is in the planning stages of helping facilities develop implementation plans.† The ombudsmen asked council members to join the coalition.† Linda stated that the response in Larimer County has been great.† There were 48 people in attendance at the last meeting.

 

Lynette McGowan asked the council to help in the next bulk distribution of the Senior Yellow Pages.† Lynette announced that approximately 7,000 copies were distributed at the Bridging the Gap Luncheon.† Lynette reminded the council that the Office on Aging will reprint Yellow Pages in March.† Lynette has a list of approximately 30 key organizations that still need the Senior Yellow Pages.†† Lynette announced that the Office on Aging has a new phone tree for the main telephone number 498-6807.† Callers will now hear new options.†† She asked the council to call and give her feedback.† Lynette stated that she receives an average of 100 calls a month for I & A (Information and Assistance) which includes caregiver calls and level 3 I & A calls as well as requests for Senior Yellow Pages.† Lynette believes that 60-70 of these calls should be going to 211.† Lynette reported that she is currently focusing on planning for development of additional caregiver services and resources.† She will be conducting a meeting on December 2nd and 16th to work with a group of stakeholders to develop a long term plan of action.†

 

Announcements

Lloyd Spawn reminded council members that the December 8th meeting will be a luncheon instead of the usual meeting format at the Fort Collins Senior Center.† The Office on Aging is requesting members to RSVP for the luncheon.†

 

Adjournment

Earl Stevens motioned to adjourn the meeting, Mary Shultz seconded the motion.