Loveland Bike Trail
 

RED FEATHER LAKES PLANNING ADVISORY COMMITTEE

FIRE HOUSE MEETING ROOM

44 FIRE HOUSE LANE , RED FEATHER LAKES

January 8, 2009

 

MEETING NOTES

 

The meeting was called to order at l:39 p.m. by Chairperson Lucille Schmidt

 

Members in Attendance: Gene Barker, Gene Allen, Susan Bradley, Ted Carter, Terry Ferebee, Bill Gilbert, Ross Reid, Lucille Schmitt, Roger Svendsen, Bud Thomas and Michael Sledge

 

Members Excused Absences : All other members had excused absences

 

Larimer County Representation : Jill Bennett, LARCO Planning

 

Guests Present: Pat Bradley, Stephen Johnson, Judy Viola, Terri Donnelly, Debbie Blattenbauer and Pete Blattenbauer.

 

Approval of Minutes: A motion to approve the November 13, 2008 minutes was made and seconded.  All RFLPAC approved the motion.  A motion to approve the December 11, 2008 minutes was made and seconded as amended.  This motion was also approved by all members.

 

Adoption of Agenda : The agenda was approved as written

 

Communications from Committee Members : Ted Carter advised the RFLPAC that Susan Bradley and Ted had a discussion about Susan removing herself from the RFLPAC Road subcommittee.  The remaining subcommittee membership would continue to work with the County on road issues and when necessary Susan and her family would provide input to the County.  Since Susan would no longer be sitting on the Road Subcommittee, Chairperson Schmidt appointed Michael Sledge to the Road Subcommittee. 

 

Communications from County Representatives : None

 

Comments from the Audience:

 

Pete Blattenbauer asked how the RFLPAC feels about new businesses moving into the Red Feather Lakes area, especially along 74E.  Pete is thinking about putting a business on 74E, next to Lucille Schmidt’s business.  The business would include an auto body shop, a towing company, a tire repair shop, laundry mart, car wash and a mini car lot not to exceed 10 cars.  Pete has been working with Lucille and the State pertaining to water.  Pete advised that his business would create jobs which in turn would help the other small businesses in Red Feather Lakes.  Pete is working with an architect on building design.  Michael Sledge and Ross Reid stated that they have concerns about putting businesses on 74E that may have a negative impact on the core village.  Bud Thomas advised that the majority of businesses in Red Feather are for sale and Red Feather needs some growth in order to survive as a community.

 

 

 

 

ACTION ITEMS

 

1.     Election of officers for 2009

 

a.    Bud Thomas nominated Ted Carter for Chairperson and Terry Ferebee seconded.  Roll Call vote was:

Gene Allen                  Yes

Gene Barker                Yes

Roger Svendsen          Yes

Bud Thomas                Yes

Ross Reid                    Yes

Eunice Michalka         Yes

Susan Bradley             Yes

Bill Gilbert                  Yes

Michael Sledge           Yes

Terry Ferebee              Yes

Ted Carter                   Yes

Lucille Schmitt            Yes

 

b.    Bud Thomas nominated Ross Reid for Vice Chairperson and Bill Gilbert Seconded.  Roll Call vote was:

Ted Carter                   Yes

Gene Allen                  Yes

Gene Barker                Yes

Roger Svendsen          Yes

Bud Thomas                Yes

Ross Reid                    Yes

Eunice Michalka         Yes

Susan Bradley             Yes

Bill Gilbert                  Yes

Michael Sledge           Yes

Terry Ferebee              Yes

Lucille Schmitt            Yes

 

c.    Eunice Michalka nominated Michael Sledge for Secretary and Susan Bradley Seconded.  Roll Call vote was:

Ted Carter                   Yes

Gene Allen                  Yes     

Gene Barker                Yes

Roger Svendsen          Yes

Bud Thomas                Yes

Ross Reid                    Yes

Eunice Michalka         Yes

Susan Bradley             Yes

Bill Gilbert                  Yes

Michael Sledge           Yes

Terry Ferebee              Yes

Lucille Schmitt            Yes

 

 

 

DISCUSSION ITEMS :

 

1.    The PAC membership discussed the possibility of finding a volunteer to take the minutes that would not be a member of the PAC.  Jill Bennett advised that it would be permissible to have a non-RFLPAC person record the minutes but the elected RFLPAC Secretary would need to sign the minutes and other documents needing the Secretary’s signature.

 

Michael Sledge made a motion that Eunice Michalka be appointed to identify a volunteer recording secretary or a minimally paid one.  This motion was seconded by Bill Gilbert and all RFLPAC members agreed.

 

2   Development Review Process

 

a.    Jill Bennett provided each RFLPAC member with a copy of the Red Feather Lakes Planning Advisory Committee By-laws and Rules of Procedure and a copy of Larimer County Policies and Procedures Administrative Policy and Procedure 100.1F. 

b.    Jill stated that recommendations pertaining to development review needs to be written and timely since there is usually only a week between the RFLPAC meeting and the LARCO Planning Committee meeting. 

c.    Ted Carter asked if Dennis Frydendall could be designated as inactive until Dennis is capable on coming back to the PAC.  PAC members’ attendance has an impact on the quorum of the appointed members.  Gene Allen stated that maybe Dennis could be designated as an Advisor to the RFLPAC due to his extensive knowledge and experience.  Gene Barker volunteered to speak to Dennis about Dennis’ desire concerning his RFLPAC membership and to advise the RFLPAC of those desires.  Jill reminded the RFLPAC that only the County Commissioners can appoint a member to RFLPAC. 

d.    Ted Carter stated that he is frustrated with the amount of time that the RFLPAC is given to discuss development proposals.  Ted recommended that if the RFLPAC has an agenda item that requires a recommendation be made to either the Planning Commission or the County Commissioners that the meeting is extended to 3 hours. 

e.    Roger Svendsen advised that he benefits quite a bit by hearing input from everybody in the room and that receiving development proposal information, discussion of the information, and then making a decision on the proposal at the same meeting can be challenging.  He asked if there is any way to get a preliminary review which would include an overview of what is being proposed so that we can be better informed when the development review meeting is held.  Jill advised that the problem would be getting wrong or inaccurate information at the preliminary review. What takes so long in getting a proposal together is getting all the details worked out, getting all of the engineering documents and getting an accurate depiction of what is being asked.  If you hold a meeting on information that is “half baked” and perceptual, you may vote differently than you would have provided you had all the information.  Additionally, these meeting are open to the public and adding additional meetings may be inconvenient to the public.

 

 

 

f.    Jill advised the RFLPAC that the legal rule on planning board meetings is that board members judge a development proposal on what is presented at the meeting.  Board members receive documentation for review prior to the board meeting but are to come to the hearing with an open mind ready to make a decision based on what happens at that meeting.

g.    Gene Allen advised that individual members should not go on field trips by themselves, should not meet with the landowner and need to be inclusive when taking a field trip.  The public should be invited and the field trip needs be on the agenda so that there is advance notice of it. 

 

Ted Carter made the following motion: When an agenda is forwarded to the PAC that includes a county referral item, the PAC meeting will be extended for one hour.  Eunice Michalka seconded the motion.  A roll call vote was:

Ted Carter                   Yes

Gene Allen                  Yes

Gene Barker                Yes

Roger Svendsen          Yes

Bud Thomas                Yes

Ross Reid                    Yes

Eunice Michalka         Yes

Susan Bradley             Yes

Bill Gilbert                  Yes

Michael Sledge           Yes

Terry Ferebee              Yes

Lucille Schmitt            Yes

 

3.         Michael Sledge read LARCO Administrative Policy and Procedure 100.1F, XIX.C., which states:  “A member of any board, commission or task force who has a personal or private interest in a matter proposed or pending shall disclose such interest to the board, commission or task force, shall not vote on the item and shall not attempt to influence the decisions of other members voting on the matter.” 

 

The RFLPAC discussed the requirements of this paragraph and agreed that if any RFLPAC member may receive a financial benefit pertaining to an action item that comes before the RFLPAC, that the affected member needs to recluse themselves as a board member from the discussions pertaining to the action item and cannot vote on the proposal under consideration.  The board member may join the public section and provide comments to the board as a citizen.

 

 

 

 

4.         Ted Carter made the following motion: When a motion is made regarding a referral to the county, that motion is written on the board prior to the vote.  Susan Bradley seconded the motion.  The motion was approved by all members.

 

RFLPAC meeting adjourned at 3:45 p.m.

 

Submitted

 

Terry Ferebee

 

Background Image: Loveland Bike Trail by Sharon Veit. All rights reserved.