> Meetings & Minutes > Commissioners' Minutes > BCC Minutes for 11/04/13  

MINUTES OF THE BOARD OF COUNTY COMMISSIONERS

 

Monday, November 4, 2013

 

There were no meetings held on Monday, November 4, 2013.

 

 

ADMINISTRATIVE MATTERS MEETING

 

The Board of County Commissioners met at 9:00 a.m. with Linda Hoffman, County Manager.  Chair Johnson presided and Commissioners Donnelly and Gaiter were present.  Also present were: Donna Hart, Neil Gluckman and Deni LaRue, Commissioners’ Office;  Bill Nelson, Sheriff’s Department;  Jay Hardy, Centerra;  Carol Block, Finance Department;  Kathryn Rowe, Purchasing Department; Bridget Paris and Lorenda Volker, Human Resources;  Marc Engemoen, Public Works Department; Stephen Gillette, Solid Waste Department; Gary Darling, Criminal Justice Administration; Julie Brewen and Darcy McClure, Fort Collins Housing Authority; and Denise Ruybal, Deputy Clerk.

 

Chair Johnson opened the meeting with the Pledge of Allegiance.

 

1.    APPROVAL OF THE MINUTES FOR THE WEEK OF OCTOBER 28, 2013:

 

M O T I O N

 

Commissioner Gaiter moved that the Board of County Commissioners approve the minutes for the week of October 28, 2013, as presented.

 

Motion carried 3-0.

 

2.    REVIEW OF THE SCHEDULE FOR THE WEEK OF NOVEMBER 11, 2013:   Ms. Hart reviewed the upcoming schedule with the Board.

 

3.    CONSENT AGENDA: 

 

M O T I O N

 

Commissioner Donnelly moved that the Board of County Commissioners approve the consent agenda as outlined below:

 

11052013A001             SECOND ADDENDUM TO DEVELOPMENT AGREEMENT FOR MEADOWLARK RIDGE CONSERVATION DEVELOPMENT FILE NO. 04-S2268 BY AND BETWEEN THE BOARD OF COUNTY COMMISSIONERS OF LARIMER COUNTY AND JEAN VADER

 

11052013A002            COMMUNITY CORRECTIONS FY 2013-2014 SUB-CONTRACT BY AND BETWEEN THE SEVENTH JUDICIAL DISTRICT COMMUNITY CORRECTIONS BOARD AND LARIMER COUNTY CORRECTIONS

 

11052013A003            LARIMER COUNTY DIASTER RECOVERY GRANT MANAGEMENT AND ADMINISTRATION AGREEMENT BY AND BETWEEN LARIMER COUNTY AND CDR MAGUIRE INC.

 

11052013R001            LOT CONSOLIDATION RESOLUTION APPROVING THE CONSOLIDATION OF LOTS 17 AND 18, BLOCK 7, LETITIA LAKE SUBDIVISION

 

11052013R002           FINDINGS AND RESOLUTION APPROVING SECOND EXTENSION FOR COMPLETION OF IMPROVEMENTS AND AMENDMENTS TO THE DEVELOPMENT AGEEMENT FOR MEADOWLARK RIDGE CONSERVATION DEVELOPMENT

 

11052013R003            FINDINGS AND RESOLUTION APPROVING THE AMENDED PLAT OF LOTS 18 AND 19 IN VISTA GRANDE PD

 

11052013R004            SPECIAL REVIEW FINDINGS AND RESOLUTION APPROVING IN PART AND DENYING IN PART THE POPE COMMUNITY HALL AMENDED SPECIAL REVIEW

 

11052013R005            FINDINGS AND RESOLUTION APPROVING THE PICO DAIRY LAND DIVISION PROCESS APPEAL

 

11052013R006            FINDINGS AND RESOLUTION APPROVING AN AMENDED PLAT FOR LOTS 5, 6, 7, 8 AND 9 OF THE INDUSTRIAL AND BUSINESS PARK INTERNATIONAL PUD AND RIGHT OF WAY VACATION AND RELOCATION AND EASEMENT VACATION AND RELOCATION

 

11052013R007 – FINDINGS AND RESOLUTION APPROVING AN AMENDED PLAT FOR LOT 97 OF CRYSTAL LAKES 1ST FILING AND RIGHT-OF-WAY AND EASEMENT VACATION

 

11052013R008           RESOLUTION REGARDING LOCAL DIASTER EMERGENCY

 

11052013R009            RESOLUTION 2013 – THE BOARD OF LARIMER COUNTY COMMISSIONERS AUTHORIZING THE ASSIGNMENT OF THE COUNTY’S PRIVATE ACTIVITY BOND ALLOCATION, 2013 TO THE FORT COLLINS HOUSING AUTHORITY TO FINANCE MULTI-FAMILY HOUSING REVENUE BONDS FOR VILLAGES ON CUNNINGHAM CORNER

 

LIQUOR LICENSES: The following license was approved and/or issued:  Crossroads Ministries – 6% Special Event Permit – Estes Park.

 

Motion carried 3-0.

 

4.    CENTERRA UPDATE:  Mr. Hardy made a presentation on the activity at Centerra.  He reviewed the Master Finance Agreement in regards to regional transportation, primary employment and increased sales tax.  Occupancy is currently 95 -100%.  Within the next 30 days,  the Lakes at Centerra will break ground as a major residential area.  Centerra will be going before Loveland City Council tonight for approval on two new improvements to the area.

 

5.    REQUEST FOR ASSIGNMENT OF 2013 PRIVATE ACTIVITY BONDING AUTHORITY WITH LETTER:  Ms. Block gave a quick overview of the County’s 2013 Private Activity Bond allocation.  Ms. McClure explained that the Fort Collins Housing Authority purchased 284 affordable housing units in Cunningham Corner with temporary financing.  The allocation will assist in obtaining permanent financing as well as major renovations needed by the units.  The City of Fort Collins and Weld County have also contributed this project. 

 

M O T I O N

 

Commissioner Donnelly moved that the Board of Commissioners approve the Resolution authorizing assignment of the County’s Private Activity Bond allocation for 2013 to the Fort Collins Housing Authority to finance multi-family housing revenue bonds for the Villages on Cunningham Corner.

 

Motion carried 3-0.

6.    FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) PUBLIC ASSISTANCE/FEDERAL HIGHWAYS ADMINISTRATION (FHWA) CONSULTANT CONTRACT:  Ms. Rowe indicated that a preliminary purchase order for $50,000.00 had been issued to get the consultant in the door and to assist with the initial meetings.  The contract price is $1,224,400.00 and is based on hourly rates. The total amount of money the County spends on that will depend on the hours the County decides to use.  The County’s portion will be 25% of that amount which is approximately $306,000.00.  Mr. Engemoen, the contract administrator, advised the Board that costs generic in nature would not be reimbursable. 

 

M O T I O N

Commissioner Gaiter moved that the Board of Commissioners approve the contract for the FEMA Public Assistance/FHWA Consultant.

 

Motion carried 3-0.

 

7.    FLOOD DEBRIS REMOVAL AWARD WITH VENDOR COMPARISON:  Ms. Rowe reviewed the Request for Proposal from October 9, 2013, for flood debris removal from a public right of way.  An addendum has been added to include park debris removal.  A committee reviewed the 9 original proposals submitted and the committee narrowed the list to two vendors.  Mr. Gluckman spoke on behalf of the committee and stated that while looking at the initial proposals, the committee really scrutinized the areas of how fast it would take to mobilize and start work, references, FEMA reimbursement with records kept and lastly the cost.  One vendor is the leading debris removal company in the United States.  The other company does the work well, has a Public Relations staff to handle PR work and they have more amenities. There is a $680,000.00 difference between the two vendors.  The committee is recommending TFR Enterprises be awarded the contract.

 Mr. Darling explained that FEMA will remove debris from the public right of way but is not allowed to access private property.  If the public can get flood related, non-hazardous debris to the side of the public right of way, they will pick it up.  The estimate is approximately 100,000 cubic yards of debris collected between two to three separate sweeps of the area.   The Health Department has been working with the EPA in picking up hazardous material and is approximately 80% done with the hazardous debris removal.  The cost will be approximately $4,000,000.00.  Monitoring of this project will need to be conducted at a price of $250,000.00.  TFR Enterprise could be here within 24 hours with debris removal beginning in 10 - 14 days.  With areas continuing to open up, the amount of removal is still unknown.  The committee is asking for these amounts with caps on both.  Should the cost exceed this amount, then the committee will address the Board at that time.  All the debris will be taken to the landfill.  Mr. Gillette explained that the standard fees will be paid when the debris is brought to the landfill.  Congestion is a problem at the landfill but hopes this debris removal project will help out.  A lot of this debris will not compact well and take up a lot of air space.  The CONSENSUS OF THE BOARD is to approve $4,000,000.00 for debris removal and $250,000.00 for monitoring of the project.

 

8.    IMPACTS OF RANGE CHANGES FOR STEP PLAN:  Ms. Paris explained that with the sworn Sheriff staff moving into the step plan, 43 of these employees are over the max of the new range by as little as 1%.  The next planned adjustment to the plan could take place in 2016.  The cost of these salaries is already built into the Sheriff’s budget with no additional budget adjustments required.  This is a requested action and not a waiver.

 

M O T I O N

 

Commissioner Donnelly moved that the Board of Commissioners retain employees pay over the max range until the max of the range catches up, as long as the office is able to fund the overage.

 

Motion carried 3-0.

 

9.    WORKSESSION:     Ms. Hoffman discussed the EPA contracts needing amendments to include areas previously closed such as Cedar Cove and The Retreat.  The has been more hazardous debris removal than expected and is asking for an additional $75,000.00 to assist with the costs associated with this.

 

M O T I O N

 

Commissioner Gaiter moved that the Board of Commissioners advance $75,000.00 for hazardous debris removal.

 

Motion carried 3-0.

 

10.   COMMISSIONER ACTIVITY REPORTS:  The Board reviewed their activities during the previous week.

 

11.   LEGAL MATTERS: There were no legal matters for discussion.

 

The meeting adjourned at 10:50 a.m.

 

 

 

                                                                                               

                                                                                 _______________________________

 STEVE JOHNSON

BOARD OF COMMISSIONERS

 

 

ANGELA MYERS

CLERK AND RECORDER

 

ATTEST:

 

 

__________________________________________

Denise M Ruybal, Deputy Clerk