Loveland Bike Trail
 
> Meetings & Minutes > Commissioners' Minutes > BCC Minutes for 12/12/05  

MINUTES OF THE BOARD OF COUNTY COMMISSIONERS

 

Monday, DECEMBER 12, 2005

 

There were no Land Use Hearings held on this day.

 

 

Tuesday, December 13, 2005

 

ADMINISTRATIVE MATTERS

(#132)

 

The Board of County Commissioners met at 9:30 a.m. with County Manager Frank Lancaster.  Chair Rennels presided and Commissioners Wagner and Gibson were present.  Also present were:  Neil Gluckman, Bob Keister, Deni LaRue and Donna Hart, Commissioners’ Office; Stephen Gillette, Solid Waste Department; Gary Buffington, Parks and Open Lands Department; Marc Engemoen, Public Works; Diana Morton, Finance Department; Russ Legg, Planning Department; Greg Vickerman, Information Technology Division; Joe Schreurs, Health and Human Services Department; George Hass, County Attorney; and Gael Cookman, Deputy Clerk.

 

1.  PUBLIC COMMENT:  There was no public comment. 

 

2.  APPROVAL OF THE MINUTES FOR THE WEEK OF NOVEMBER 28 AND DECEMBER 5, 2005:

 

M O T I O N

 

Commissioner Gibson moved that the Board of County Commissioners approve the minutes for the week of December 5, 2005, as amended.

 

Motion carried 3-0.

 

M O T I O N

 

Commissioner Gibson moved that the Board of County Commissioners approve the minutes for the week of November 28, 2005, as presented.

 

Motion carried 3-0.

 

3.  REVIEW THE SCHEDULE FOR THE WEEK OF DECEMBER 19, 2005:  Ms. Hart reviewed the upcoming schedule with the Board.

 

4. CONSENT AGENDA:

 

M O T I O N

 

Commissioner Wagner moved that the Board of County Commissioners approve the following items as presented on the Consent Agenda for December 13, 2005:

 

12132005A001           FIRST ADDENDUM TO DEVELOPMENT AGREEMENT FOR HAY WAGON P.D. BEING A REPLAT OF PRAIRIE TRAILS P.U.D. LOT 1, BLOCK 1, TRACT J, BY AND BETWEEN THE BOARD OF COUNTY COMMISSIONERS, NCW INC., AND PRAIRIE TRAILS HOMEOWNERS ASSOCIATION

 

12132005A002           ADDENDUM TO INTERGOVERNMENTAL LEASE AGREEMENT FOR 1601 BRODIE AVENUE BY AND BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND PARK SCHOOL DISTRICT R-3

 

12132005D001           DEED OF DEDICATION BY EDWARD R. PINK AND WANDA M PINK FOR SAID PROPERTY AS A PUBLIC HIGHWAY

 

12132005R001           FINDINGS AND RESOLUTION APPROVING THE DEEDS PLANNED LAND DIVISION, REZONING OF GEIST EXEMPTION, TRACT B AND APPEALS

 

12132005R002           FINDINGS AND RESOLUTION APPROVING THE LAURELWOOD PLANNED LAND DIVISION PRELIMINARY PLAT, REZONING TO PLANNED DEVELOPMENT AND APPEAL

 

12132005R003           FINDINGS AND RESOLUTION APPROVING THE PEAKVIEW GENERAL DEVELOPMENT PLAN

 

12132005R004           RESOLUTION RELEASING LOT SALE PROHIBITION ON LOTS 14 THROUGH 20 OF THE CANYON RANCH ESTATES RURAL LAND USE PLAN - #04-S2298

 

LIQUOR LICENSES:  The following action was approved:  Fort Collins Country Club - Change of Corporate Structure - Fort Collins.  The following licenses were issued:  7-Eleven Store #32276A - 3.2% - Fort Collins; Women's Development Council - 6% Special Events Permit - Loveland.

 

Motion carried 3-0.

 

5.  PROPERTY ACQUISITION FOR SOLID WASTE DEPARTMENT:  Mr. Gillette explained that the Solid Waste Department has been looking for a potential future landfill site, and displayed a photo of the property that they wish to purchase for this purpose.   Mr. Gillette stated that the site could be used as a future landfill when the current landfill reaches capacity.  Mr. Gillette requested Board approval to expend $1,314,600 to acquire the property.  Commissioner Wagner asked Mr. Gillette to explain how funds would be made available for this acquisition.  Mr. Gillette explained that the Solid Waste Department is operated via an Enterprise Fund, is self-supported by the fees that they collect, and has set aside monies specifically for this purpose.  Mr. Engemoen explained that they intend to make the public fully aware that, once purchased, the property will be earmarked as a potential landfill site. 

 

M O T I O N

 

Commissioner Wagner moved that the Board of County Commissioners approve the resolution for acquisition of the property located in Section 29, Township 10 North, Range 68 West of the 6th P.M., Larimer County, for the price of $1,314,600.00, as a possible future landfill site.

 

Motion carried 3-0.

 

12132005R005           RESOLUTION FOR ACQUISITION OF THE DIAMOND PEAK PROPERTY, AND MAY ALSO BE KNOWN AS THE MORENG PROPERTY

 

6.  COUNTY'S TRAVEL AND EMPLOYEE REIMBURSEMENT POLICY:  Ms. Morton explained proposed changes to the County's travel and employee reimbursement policy.  She stated that the cost for Internet connections at hotels will be covered under the new policy, and tipping fees for hotel services will be reimbursed up to 20%.  Ms. Morton noted that the policy prohibits county employees from purchasing first class tickets when traveling on airlines. Commissioner Wagner questioned if this practice also applies to employees reserving suites at hotels, versus obtaining a regular room for their stay.  Ms. Morton explained that the policy does not stipulate which rooms can be booked at hotels.  She noted that hotels often give better rates for employees gathering at hotels for conferences, and it is up to the department head to approve the rooms purchased for use.  However, Ms. Morton did agree to look at this particular issue during future revisions of the policy.

 

M O T I O N

 

Commissioner Gibson moved that the Board of County Commissioners approve the Financial Policy and Procedure 320.2N - Travel and Employee Reimbursement, effective January 1, 2006.

 

Motion carried 3-0.

 

7.  MARINA SERVICES LICENSE FOR CARTER LAKE COUNTY PARKMr. Buffington explained that they have been working with the current marina license holders, Don and Maggie Waldburger, to negotiate a new license for a term of five (5) years, after which, the license would go out for public bid.  Mr. Buffington stated that the new license includes a proposed new marina services building, which will be County owned.  He further noted that additional rental boats will be provided, and the concessionaire will be in charge of boat fueling responsibilities.  Mr. Engemoen thanked the Waldburgers and Mr. Buffington for their efforts in negotiating this new license agreement.   

 

M O T I O N

Commissioner Wagner moved that the Board of County Commissioners approve the marina license providing services at Carter Lake for another five (5) years to Don and Maggie Waldburger of Carter Lake Marina.

Motion carried 3-0.

12132005A003           AGREEMENT FOR MARINA OPERATIONS AT CARTER LAKE BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND CARTER LAKE MARINA INC.

 

8.  LAND USE CODE AMENDMENT:  Mr. Legg explained that the Board of County Commissioners approved the expansion of the Fort Collins Growth Management Area (GMA) Overlay Zone District with condition that the Fort Collins City Council approve and amend the Structure Plan for the GMA expansion area.  Mr. Legg explained that the City Council approved the Structure Plan Amendment on November 29, 2005, and requested that the Board confirm that as the effective date of the Fort Collins GMA expansion, and approve the other conditions as denoted in the Findings and Resolution recorded at reception number 2005-0067083.

 

M O T I O N

 

Commissioner Gibson moved that the Board of County Commissioners approve, for the purposes of providing a clear record, the effective date of the County approval of the Fort Collins Growth Management Area expansion, repeal of Section 8.9.3 Supplementary Regulations, repeal of the Intergovernmental Agreement for the Fossil Creek Cooperative Planning Area, and, to be consistent with the Findings and Resolution recorded at reception number 2005-0067083, that the effective date of the above actions shall be November 29, 2005.

 

Motion carried 3-0.

 

9.  REQUEST FOR A LIMITED-TERM POSITION DEDICATED TO DEVELOP HEALTH AND HUMAN SERVICES DATA-BASED REPORTS:  Mr. Vickerman stated that the Human Services Business Analysts have identified a substantial need for a limited-term full-time dedicated position to provide accurate division-wide data reporting.  He stated that the position would work in a number of departments (Children Youth and Family, Community Corrections, Workforce Center, Health and Human Services, etc.) and would be managed by the Information Technology Division Software Applications Services Department.  Chair Rennels asked if grant money would pay for the position.  Mr. Vickerman replied in the affirmative, noting that grant and state funds will reimburse the Health and Human Services Department to assist in funding the position.  Mr. Schreurs explained that they would look at possibly billing back departments for the services provided by the limited-term employee; therefore, funding the position would also come from the department budgets themselves.  When discussing the possibility of extending the position for up to one (1) additional year, Chair Rennels requested that this be conditioned upon whether or not funds were available to do so.     

 

M O T I O N

 

Commissioner Wagner moved that the Board of County Commissioners approve the creation of a Limited-Term Full-Time Senior Application Programmer Position in the Software Application Services Department for 1-year, funded by existing Health and Human Services Grant and State contract funds.  In addition, the Information Technology Division requests approval to optionally extend the limited-term position for up to one (1) additional year depending upon the demand for reporting services after the first year, provided that funds are available. 

 

Motion carried 3-0.

 

10.   ADJUSTING 2006 PROPOSED BUDGET FOR CHANGE IN ASSESSED VALUE:  Mr. Keister explained that the 2006 Proposed Budget was developed using the Assessor's August Certification of Assessed Value; however, in early December, the Assessor re-certified a slightly lower assessed value.  He noted that this change reduces the resources available to balance the 2006 Proposed Budget by $240,675.  Mr. Keister stated that the change is insignificant in relation to the $258.7 million Proposed Budget, and requested that he be allowed to absorb the $240,675 into the fund balance.  Mr. Keister noted that there may be departments that turn back unused funds from 2005 that could completely offset the shortage; otherwise, the shortage will reduce funds that may be available to finance emergencies or unforeseen needs from $4,323,124 to $4,082,449.     

 

M O T I O N

 

Commissioner Gibson moved that the Board of County Commissioners approve directing the County Manager and Budget Director to reduce the General Fund 2006 Proposed ending fund balance by $240,675, to bring the 2006 Proposed Budget into balance. 

 

Motion carried 3-0.

 

11.  BOARD LIAISON ASSIGNMENTS FOR 2006:  The Board completed choosing their board and committee assignments for 2006.

 

12. WORKSESSION:  Discussion ensued regarding possible closure of the I-25 exit at Johnson's Corner.  The Board agreed not to take a position on this issue, as it is only a "rumor" at this point.  Commissioner Wagner stated that she will question this at the next EIS meeting.  

 

13.   COMMISSIONER REPORTS:  The Board discussed their attendance at events during the past week.

 

14.  LEGAL MATTERS EXECUTIVE SESSION:  (Affidavit provided)

 

Mr. Hass requested that the Board go into Executive Session to discuss pending litigation.

 

M O T I O N

 

Commissioner Wagner moved that the Board of County Commissioners go into Executive Session for the purpose of receiving legal advice regarding pending litigation, per 24-6-402(4)(b) C.R.S.

 

Motion carried 3-0.

 

The meeting adjourned at 11:00 a.m., with no further action taken.

 

 

 

 

    __________________________________________

                                    KATHAY RENNELS, CHAIR

            BOARD OF COMMISSIONERS

 

SCOTT DOYLE

CLERK AND RECORDER

 

ATTEST:

 

___________________________________

Gael M. Cookman, Deputy Clerk     

 

Background Image: Loveland Bike Trail by Sharon Veit. All rights reserved.