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MINUTES OF THE BOARD OF COUNTY COMMISSIONERS

Monday, April 29, 2002

There were no Land Use Hearings this date.

ADMINISTRATIVE MATTERS

(41 & 42)

The Board of County Commissioners met with Frank Lancaster, County Manager; Chair Gibson presided and Commissioners Bender and Rennels were present. Also present were Linda Connors and Jeannine Haag, Assistant County Attorneys; Captain Bill Nelson and Lt. Deb Russell, Sheriff's Department; Ayleen Burns and Katy Mason, Office on Aging; Ginny Riley, Director of Human Services; K-Lynn Cameron, Open Lands Manager; Kerri Traynor, Open Lands; Donna Hart, Commissioner's Administrative Manager; Deni La Rue, Community Information Manager; Jean M. O'Connor, Clerk to the Board.

  1. PUBLIC COMMENT: None
  2. APPROVAL OF THE MINUTES FOR THE WEEK OF APRIL 22, 2002:
  3. M O T I O N

    Commissioner Bender moved that the Board of County Commissioners approve the minutes for the week of April 22, 2002 with noted corrections.

    Motion carried 3 - 0.

  4. APPROVAL OF THE SCHEDULE FOR THE WEEKS OF MAY 6 and May 13, 2002:
  5. M O T I O N

    Commissioner Rennels moved that the Board of County Commissioners approve the schedules for the weeks of May 6 and May 13, 2002.

    Motion carried 3 - 0.

  6. CONSENT AGENDA:

M O T I O N

Commissioner Bender moved that the Board of County Commissioners approve the following documents as published on the consent agenda for April 30, 2002:

PETITIONS FOR ABATEMENT: As recommended by the County Assessor, the following petitions for abatement are approved: Bennett; Cobb; Gill; Gillis Financial; Hull; Keith; Kimsey; LeCorchick; Lockman; Long; Ludwig; Lynch; Martin; Michael; Miller, R.; Miller S.; Najera; Nelson; Nordhougen & Associates; Novacek; Patton; Porter; Pretzer; Redden; Stetson; Watry; Watts; Wubbena; and Yelek.

A02-55 ADDENDUM TO THE WARRANTY COLLATERAL AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND LAKESIDE, LLC FOR THE SUBDIVISION AND DEVELOPMENT OF VISTA AT COTTONWOOD SHORES PLANNED UNIT DEVELOPMENT 1ST FILING

A02-56 DEVELOPMENT AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND STEVE CONDER AND RAINBOW LAKE ESTATES HOMEOWNER'S ASSOCIATION FOR RAINBOW LAKE ESTATES CONSERVATION DEVELOPMENT

A02-57 AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND AtPAC FOR PROFESSIONAL SERVICES TO PURCHASE RECORDING SOFTWARE

A02-58 LEASE AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND DENVER AVENUE COMMERCIAL PARK, LLC FOR CORONER'S OFFICE

D02-08 DEED ON CONSERVATION EASEMENT FOR RED RIDGE CONSERVATION EASEMENT BY SYLVAN DALE RANCH, LLP

D02-09 DEED OF DEDICATION OF RIGHT-OF-WAY OF PROPERTY AS A PUBLIC HIGHWAY USE BY JAMES K. AND KATHY J. MERRITT

R02-70g RESOLUTION APPROVING AMENDMENT TO THE LARIMER COUNTY LAND USE CODE- Section 8.17

R02-71s RESOLUTION FOR STATUTORY VESTED RIGHTS FOR RAINBOW LAKE ESTATES CONSERVATION DEVELOPMENT

MISCELLANEOUS: Amended plat of parcel "C" of the Amended Plat of the Melin Exemption; Red Ridge Minor Land Division; Nature Estates Minor Land Division; Amended plat of lots 6 & 7 Stanton Bridge Subdivision; Rainbow Lake Estates Conservation Development Final Plat; Approve letter to Honorable Kenneth L. Salazar, Attorney General for Certification of Disparity; Approve Impact Assistance Grant Application.

LIQUOR LICENSES: The following licenses were issued Old Rock Inn- Hotel & Restaurant- Estes Park, CO; Rustic Liquors- Retail- Bellvue, CO; Rustic Resort- Tavern- Bellvue; Fort Namaqua Wine & Spirits- Retail- Loveland, CO; The Baldpate Inn- Hotel & Restaurant- Estes Park, CO; and Sandy's Convenience Store- 3.2%- Fort Collins, CO. The following licenses were approved 287 Discount Liquors- Retail- Fort Collins, CO; Conoco Food Stores- 3.2%- Loveland, CO; and Ventex LLC- Transfer of Ownership- Fort Collins, CO.

Motion carried 3 - 0.

5. PROCLAMATION FOR LARIMER COUNTY DETENTION OFFICERS WEEK: Lt. Russell requested the Board proclaim the first week of May as Larimer County Detention Officers Week. Commissioner Rennels read the proclamation for the record.

M O T I O N

Commissioner Rennels moved that the Board of County Commissioners proclaim the week of May 5 - 10, 2002 as Larimer County Detention Officers Week.

Motion carried 3 - 0.

6. PROCLAMATION OF OLDER AMERICANS MONTH: Ms. Burns stated that May is nationally recognized as Older Americans Month and requested the Board proclaim the same for Larimer County. Commissioner Bender read the proclamation for the record.

M O T I O N

Commissioner Bender moved that the Board of County Commissioners proclaim May as Older Americans Month.

Motion carried 3 - 0.

7. BAN ON OPEN FIRES: Captain Nelson requested the Board approve a resolution banning open fires and fireworks within unincorporated Larimer County and noted that the Forest Service and Bureau of Land Management have already declared similar bans. Captain Nelson further stated that Larimer County was placed under a "Red Flag Warning" this morning.

M O T I O N

Commissioner Rennels moved that the Board of County Commissioners approve a resolution banning open fires and fireworks in unincorporated Larimer County.

Motion carried 3 - 0.

R02-72g RESOLUTION DECLARING A FIRE AND FIREWORKS BAN IN UNINCORPORATED LARIMER COUNTY

8. APPROVAL OF BID FOR FUNDS FOR 2002-2003 TEMPORARY ASSISTANCE FOR NEEDY FAMILIES (TANF) ALLOCATION: Ms. Riley stated that it is time to notify the State Human Services Department of the County's 2002-2003 requested bid for funding allocation in the amount of $8,771,511 and requested the Board's approval.

M O T I O N

Commissioner Bender moved that the Board of County Commissioners approve a bid of $8,771,511 for 2002-2003 for TANF and authorize the Chair to sign the same.

Motion carried 3 - 0.

9. KNOLL-WILLOWS OPEN SPACE PURCHASE IN ESTES PARK: Ms. Cameron stated that this open space project will be in partnership with the Estes Valley Land Trust and requested Board approve for the expenditure of $50,000 from the Help Preserve Open Space Sales Tax. The Land Trust, Ms. Cameron continued, would own and monitor the property and any maintenance requirement would be the responsibility of the Town of Estes Park. Several members of the Estes Valley Land Trust were present and promoted the partnership.

M O T I O N

Commissioner Rennels moved that the Board of County Commissioners approve an expenditure of $50,000 from the Help Preserve Open Space Sales Tax to be applied toward the purchase of the Knoll-Willows Open Space in Estes Park.

Motion carried 3 - 0.

10. 2001 ANNUAL REPORT FOR THE OPEN LANDS PROGRAM PRESENTATION: Ms. Cameron distributed the 2001 annual report to the Board and Ms. Traynor briefed the Board on the past years accomplishments. Ms. Traynor noted that over 13,000-acres has been preserved since the inception of the open space tax.

11. REQUEST FOR APPROVAL OF A REVISED COUNTY E-mail POLICY: Mr. Lancaster presented the revised e-mail policy and noted that it incorporates changes in the "Open Records Act" and clarifies record retention. Discussion ensued regarding "public records" and Mr. Lancaster explained that it is the responsibility of the Board to determine and place "public record" email in their "Public Record Folders" on their computers.

M O T I O N

Commissioner Bender moved that the Board of County Commissioners approve Administrative Policy 340.2C regarding electronic mail.

Motion carried 3 - 0.

No policy was submitted for signature.

12. REVISED CREDIT CARD POLICY: Mr. Lancaster provided background regarding revisions to the policy and changes in technology. The Senior Management Team, Mr. Lancaster continued, recommends the County move toward a "Purchasing Card System" and noted that formal review of purchases will be on-going. If the Board is in acceptance of the proposed revisions, said revisions would be set out for comment to Department Heads and other elected officials. Consensus of the Board is approval of the revised concept.

13. WORK SESSION: Mr. Lancaster noted that 1st National Bank would be sponsoring the Exhibition Building at the new Fairgrounds.

Mr. Lancaster provided the Board with a proposed "routine" Personnel Policy waiver authority for the County Manager and noted that he would also send the policy to other elected officials to see if they would be interested in recognising this authority for their departments.

Mr. Lancaster further updated the Board regarding the Airplane Memorial and the need for a letter of intent from the County in order to get the aircraft. The Board suggested letters of recommendation/ commitment from the East Mulberry Corridor Association, the ROTC and the Airport Association. Mr. Lancaster suggested holding a public hearing to allow for public response. Commissioner Bender suggested the VFW and American Legion be included.

Mr. Lancaster provided the Board with the first quarter Internal Monitoring Report for 2002.

13. COMMISSIONER REPORTS: Commissioner Bender noted his attendance at the following meetings Open Lands Advisory Board; Retirement Board; Sheriff's Academy Graduation; and several caucuses. Commissioner Rennels noted her attendance at the following meetings Fair Board; Metro Mayor's Caucus to discuss the Rural Land Use Process; and the CSU Awards Program. Chair Gibson noted his attendance at the following meetings Estes Park Transportation Committee; Rural Transportation Authority; ride along with a Building Inspector; and met with neighbors regarding motorcycle noise.

14. LEGAL MATTERS:

EXECUTIVE SESSION

M O T I O N

Commissioner Rennels moved that the Board of County Commissioners go into executive session at 11:15 a.m. and sited 24-6-402(4)(b) C.R.S.

Motion carried 3 - 0.

Executive session ended at 11:25; the following action was taken:

M O T I O N

Commissioner Bender moved that the Board of County Commissioners issue a retail liquor license to Glen Echo Resort, Bellvue, CO.

Motion carried 3 - 0.

M O T I O N

Commissioner Rennels moved that the Board of County Commissioners go into executive session at 11:25 a.m. and sited 24-6-402(4)(b) C.R.S.

Motion carried 3 - 0.

Executive session ended at 12:00 p.m.; no action was taken.

There being no further business, the meeting adjourned at 12:00 p.m.

THURSDAY, MAY 2, 2002

EXECUTIVE SESSION

The Board of County Commissioners met with Frank Lancaster, County Manager; Chair Gibson presided and Commissioner Bender was present. Also present were Kate Trembly; Risk Management and Gael Cookman, Deputy Clerk.

M O T I O N

Commissioner Bender moved that the Board of County Commissioners go into executive session at 11:00 a.m. and sited 24-6-402(4)(f) C.R.S.

Motion carried 2 - 0.

Executive session ended at 11:10 a.m.; the following action was taken:

M O T I O N

Commissioner Bender moved that the Board of County Commissioners approve the request to award a full and final settlement not to exceed $100,000.00 regarding the workers compensation case that was discussed in Executive Session.

Motion carried 2-0.

There being no further business, the meeting was adjourned.

______________________________

GLENN W. GIBSON, CHAIR

BOARD OF COMMISSIONERS

MYRNA J. RODENBERGER

CLERK AND RECORDER

(S E A L)

A T T E S T

_____________________________________

Jean M. O'Connor, Clerk to the Board

Background Image: Rocky Mountain National Park by Sue Burke. All rights reserved.