MINUTES OF THE BOARD OF COUNTY COMMISSIONERS

Monday, April 22, 2002

There were no Land Use Hearings this date.

TUESDAY, APRIL 23, 2002

ADMINISTRATIVE MATTERS

(#39 & 40)

The Board of County Commissioners met with Frank Lancaster, County Manager; Chair Gibson presided and Commissioners Bender and Rennels were present. Also present were Ralph Jacobs, Director of Human Resources; Ginny Riley, Director of Human Services; Phyllis Stoner, Human Services Foster Care Coordinator; Ernie Marx, Staff Liaison to the Agricultural Advisory Board; Russ Legg, Chief Planner; Donna Hart, Commissioners' Administrative Manager; Deni La Rue, Community Information Manager; and Jean O'Connor, Clerk to the Board.

  1. PUBLIC COMMENT: None

2. APPROVAL OF THE MINUTES FOR THE WEEK OF APRIL 15, 2002:

M O T I O N

Commissioner Bender moved that the Board of County Commissioners approve the minutes for the week April 15, 2002 as presented.

Motion carried 3 - 0.

3. APPROVAL OF THE SCHEDULE FOR THE WEEK OF APRIL 29, 2002:

M O T I O N

Commissioner Rennels moved that the Board of County Commissioners approve the schedule as presented for the week of April 29, 2002.

Motion carried 3 - 0.

4. CONSENT AGENDA:

M O T I O N

Commissioner Bender moved that the Board of County Commissioners approve the following items as published on the consent agenda for April 23, 2002:

PETITIONS FOR ABATEMENT: As recommended by the County Assessor, the following petitions for abatement are approved Colorado Iron & Metal; Deschner; The Flower Company; Hall; Hickey; IBM Corp.; Jessup; Johnston; La Solana; Leirer; McDaniel; Noblin; Woodward; and Wilson.

A02-52 AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND KRPS FOR AERIAL IMAGERY AND ORTHO-RECTIFICATION

A02-53 SERVICE AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND GLOBAL SPECTRUM L.P. FOR PRE-OPENING SERVICES

A02-54 DEVELOPMENT AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND MOUNTAIN RIVER RANCH ESTATES CONSERVATION DEVELOPMENT

R02-65s FINDINGS AND RESOLUTION GRANTING MARTENS CONSERVATION DEVELOPMENT APPEAL

R02-66s FINDINGS AND RESOLUTION APPROVING THE HIDDEN VALLEY PRELIMINARY RURAL LAND PLAN

R02-67s FINDINGS AND RESOLUTION APPROVING THE RED RIDGE MINOR LAND DIVISION

R02-68s FINDINGS AND RESOLUTION DENYING THE IRIS HILL CONSERVATION DEVELOPMENT APPEAL OF SECTION 5.3 OF THE LARIMER COUNTY LAND USE CODE

R02-69s RESOLUTION FOR STATUTORY VESTED RIGHTS FOR MOUNTAIN RIVER RANCH ESTATES CONSERVATION DEVELOPMENT

MISCELLANEOUS: Amended Lebsack Exemption; Amended Plat of the Vogel Exemption; Amended Plat of Lot 56 Crystal Lakes 12th Filing and Lot 21A of the Amended Plat of Lots 21 & 22 Crystal Lakes 13th Filing; Mountain River Ranch Estates Conservation Development Final Plat; Conveyance of Permanent Drainage Easement to Larimer County by Richard L. Brauch for Ferndale LID PN8489; Conveyance of Permanent Drainage Easement to Larimer County by Louise Stevens for Ferndale LID PN8489; Conveyance of Permanent Drainage Easement to Larimer County by Barbara L. Joiner and Bennie C. Joiner for Ferndale LID PN8489; Change appointment of Randy Lesher to Larimer Emergency Telephone Authority to April 9, 2002 through December 31, 2002.

LIQUOR LICENSES: The following license was issued White Buffalo- Tavern- Loveland, CO.

Motion carried 3 - 0.

5. FOSTER CARE MONTH PROCLAMATION: Ms. Stoner stated that May is National Foster Care Month and requested the Board proclaims the same for Larimer County and honor the local foster care parents. Commissioner Rennels read a proclamation for the record.

M O T I O N

Commissioner Rennels moved that the Board of County Commissioners proclaim the month of May as Foster Care Month.

Motion carried 3 - 0.

6. WAIVER OF PERSONNEL POLICY 303.D: Ms. Riley stated that an oversight had occurred in the recent hiring of a caseworker. Mr. Searle was hired by the Department of Human Services as a Social Caseworker I earlier in the year. The classifications of Caseworker I and Caseworker II, in part Ms. Riley continued, is based on at least one-year experience. The oversight is that Mr. Searle does have at least a year's experience and request the Board authorize a waiver of policy to reclassify Mr. Searle to a Caseworker II effective April 1, 2002.

M O T I O N

Commissioner Bender moved that the Board of County Commissioners approve a waiver of policy 303.D and allow the reclassification of Derrick Searle effective April 1, 2002 to a Caseworker II without affecting his probationary status.

Motion carried 3 - 0.

7. BUDGET REQUEST FOR LAND USE CODE ADVISORY COMMITTEE: Mr. Legg presented a budget for the newly formed Land Use Code Advisory Committee for the balance of 2002 and for the year 2003. Mr. Lancaster discouraged the Board from committing budget funds for future years and noted that the proposed budget for the remainder of 2002 would come from "carryover" funds in the amount of $5,629.

M O T I O N

Commissioner Bender moved that the Board of County Commissioners approve a seven-month budget of $5,629 for the Larimer County Land Use Code Advisory Board.

Motion carried 3 - 0.

8. PROPORTIONAL BENEFITS POLICY: Mr. Jacobs provided a brief statement regarding the need to revise Appendix E of the Larimer County Personnel Policy Manual and noted the revision would negatively impact only 7 County employees. Chair Gibson stated that he would like the negative impacts to those employees addressed. Mr. Lancaster stated that, financially the revision would impact only 4 employees. Mr. Jacobs stated that he would continue to work toward mitigating the negative financial impact to those 4 employees. Commissioner Rennels stated her support for the tier system, but that the revision must mitigate the negative dollar value to the 4 employees.

M O T I O N

Commissioner Rennels moved that the Board of County Commissioners approve the proposed revision of Appendix E of the Larimer County Personnel Policy Manual to provide a 5-tier proportional benefits structure to be effective either upon implementation of the Oracle Human Resources Management System or January 2003, which ever comes first.

Motion carried 3 - 0.

The Board directed staff to find a way to mitigate the negative financial impact to the 4 employees who would be affected by the revision.

9. REVIEW RECOMMENDATION FROM THE AGRICULTURAL ADVISORY BOARD (AAB): Mr. Marx requested the Board's support to send a letter to the North Poudre Irrigation Company expressing the concerns of the agriculture community and the proposed water delivery schedule. Commissioner Rennels stated that she concurs with the draft letter and supports the concerns of the agriculture community and noted, however, that the Board can not tell North Poudre Irrigation Company how to release their water.

M O T I O N

Commissioner Bender moved that the Board of County Commissioners approve the letter to North Poudre Irrigation Company expressing concerns regarding the water delivery schedule.

Motion carried 3 - 0.

The second request, Mr. Marx noted, is to authorize the AAB to meet with the Wellington Town Board to address/discuss growth issues and the agricultural community. Commissioner Rennels stated that it is appropriate for the Board to meet with the Wellington Town Board to discuss these issues and invite the Chair of AAB, or his designee to attend. Mr. Lancaster will schedule the meeting.

10. WORK SESSION: Mr. Lancaster reminded the Board of a joint meeting with the City of Fort Collins and asked for agenda topics. The Board asked that an update regarding the Fairgrounds be given and the East Mulberry Corridor and enclaves be discussed. Mr. Lancaster provided the Board with a spreadsheet for the use of carryover funds from 2001 and noted that all the items were included in the specified department's original budget proposal and were denied.

M O T I O N

Commissioner Rennels moved that the Board of County Commissioners approve the attached list for distribution of carry over funds.

Motion carried 3 - 0.

Mr. Engemoen provided additional information to the Board regarding the use of carry over funds for GPS Survey Equipment. The equipment, Mr. Engemoen continued would be used by a second survey team and noted that the upgraded equipment is more effective and efficient than the current "line-of-sight" equipment used by the first survey team.

M O T I O N

Commissioner Rennels moved that the Board of County Commissioners approve the use of carry over funds by Engineering for GPS Survey Equipment as noted in the attached list.

Motion carried 3 - 0.

11. COMMISSIONER REPORTS: Commissioner Rennels noted her attendance at the Symbols in Stones Project with Poudre High School and stated that some of the student designs will be in the new Courthouse. Commissioner Rennels also stated that she spoke on KCOL and attended the budget retreat in Estes Park. Commissioner Bender also attended the retreat; the LaPorte Area Planning Advisory Committee meeting; and noted that he received an email regarding dumping in the County right-of-way in Rist Canyon. Chair Gibson noted his attendance at the retreat and that the Board had also attended the groundbreaking for the new Fairgrounds and Events Complex this past Saturday.

  1. LEGAL MATTERS: None

There being no further business, the meeting adjourned at 11:10 a.m.

_________________________________

GLENN W. GIBSON, CHAIR

BOARD OF COMMISSIONERS

MYRNA J RODENBERGER

CLERK AND RECORDER

(S E A L)

A T T E S T

_________________________________

Jean M. O'Connor, Clerk to the Board

Carryover Funds Spreadsheet

Department Description Recom. Expenses Recom. Revenues Recom. Fund Balance Recom. Net Costs Cumulative Total Commissioner Support/Comments
              Rennels Bender Gibson
            $4,552,286.00      
Accounting And Reporting Personnel and software for GASB 34 Implementation $23,103.00 0 0 $23,103.00 $4,529,183.00 yes yes yes
Assessor Postage Increase $10,000.00 0 0 $10,000.00 $4,519,183.00 yes yes yes
Assessor Imaging/FileNET Software $19,867.00 0 0 $19,867.00 $4,499,316.00 yes yes yes
Assessor Furniture in new building 113,000     $113,000.00 $4,386,316.00 yes yes yes
Clerk and Recorder Touchscreen Voting equipment for early voting sites $250,000.00 0 -218,200 $31,800.00 $4,354,516.00 yes yes yes
Clerk and Recorder Two (2) Personal Computers $9,344.00 4,400 0 $4,944.00 $4,349,572.00 yes no yes
Clerk and Recorder Microfiche Reader-Printer $10,170.00 5,085 0 $0.00 $4,349,572.00 more information requested    
Clerk and Recorder Lexmark Printer $8,000.00 4,000 0 $0.00 $4,349,572.00 more information requested    
Community Corrections Contract services for mental health evaluations. $20,000.00 10,000 0 $10,000.00 $4,339,572.00 yes no yes
Coroner Capital for move to Denver Avenue       $157,186.00 $4,182,386.00 yes yes yes
Coroner Computer $5,000.00 2,500 0 $2,500.00 $4,179,886.00 yes no yes
Dist Attorney Grant Carryover 3,251     $3,251.00 $4,176,635.00 yes yes yes
Engineering Furniture in new building 30,000     $30,000.00 $4,146,635.00 yes yes yes
Engineering Engineering Department Training $19,450.00 0 0 $19,450.00 $4,127,185.00 yes no yes
Engineering GPS Survey Equipment $37,500.00 0 0 $37,500.00 $4,089,685.00 yes yes yes
Facilities Maintenance One 3/4 ton pickup with utility box. $46,000.00 23,000 0 $23,000.00 $4,066,685.00 yes no yes
Forestry Services Increase funding in Forestry operations for removal of hazardous vegetation $10,000.00 0 0 $10,000.00 $4,056,685.00 yes yes yes
Human Resources Countywide Compensation Study 200,000     $200,000.00 $3,856,685.00 yes yes yes
Human Resources Staff Development Training Program for 2002 $10,475.00 1,150 0 $9,325.00 $3,847,360.00 yes no yes
Info Management MS Software Lic for all depts 204,732     $204,732.00 $3,642,628.00 yes yes yes
Info Management RMS/JMS 750,000     $750,000.00 $2,892,628.00 yes yes yes
Info Management Set-Aside for Radio System Upgrade 800,000     $800,000.00 $2,092,628.00 yes yes yes
Planning IGA cost sharing with the city of Loveland for the cost of enclaves. $20,300.00 0 0 $20,300.00 $2,072,328.00 yes yes yes
Planning LaPorte Area Economic Study and/or background info for possible incorpor. $22,000.00 0 0 $0.00 $2,072,328.00 no no no
Planning Sign Code Revisions $15,000.00 0 0 $15,000.00 $2,057,328.00 yes yes yes
Planning Tower Policy and Legal Report $8,000.00 0 0 $8,000.00 $2,049,328.00 yes yes yes
Planning funding for fire plan $24,150.00     $24,150.00 $2,025,178.00 yes yes yes
Planning Land use Code advisory brd       $5,629.00 $2,019,549.00 yes yes yes
Retirement Board Consultant to Review Retirement Plan for Improvements $30,000.00 0 6300 $0.00 $2,019,549.00 more information requested    
Sheriff Donated Funds & $72,475 for RMS/JMS 274,174     $274,174.00 $1,745,375.00 yes yes yes
Treasurer Furniture in new building       $17,702.00 $1,727,673.00 yes yes yes
                   
RESERVES sales tax reserve       $1,000,000.00        
  uncommitted reserve       $727,673.00