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PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

MONDAY, February 14, 2000

There were no scheduled meetings today for the Board of County Commissioners.

TUESDAY, FEBRUARY 15, 2000

ADMINISTRATIVE MATTERS

(#579)

The Board of County Commissioners met at 9:00 a.m. in regular session with Neil Gluckman, Assistant County Manager. Chair Olson presided and Commissioner Disney was present; Commissioner Rennels is attending a meeting in Greeley today. Also present were: Larry Timm, Director of Planning; Matt Lafferty, Planner II; Tom Garton, Building Services Supervisor; Stan Griep, Fred Ward, and Dan Ellis from the Building Department; Jill Bennett, Senior Planner; K-Lynn Cameron, Open Lands Manager; Jim Reidhead, Director Rural Land Use Center; Donna Hart, Commissioners' Administrative Manager; and Deni LaRue, Community Information Manager. Recording Clerk, Sherry Graves.

1. OPEN SESSION FOR PUBLIC COMMENT: Phil Swenson from DMD Construction and Greg Trammer addressed the Board regarding the requirement in the new Land Use Code as of January 1, 2000 for site plan review before building permit issuance. Mr. Swenson noted that Mr. Trammer came to the Building Department last November to inform them they were ready to commence with Phase III of this building project, which is on Terry Lake Road; he talked to Mr. Griep to ascertain what information was needed and by December 15, 1999 the building package was ordered, money was borrowed, materials and engineered plans arrived, etc. However, when they tried to submit their application last week, they were informed of the new requirement for site plan review. Mr. Swenson asked if the process could be expedited because the crew is hired and ready to work and if the process is delayed, the workers will have to laid off. Mr. Swenson acknowledged that there might be a slight setback problem and, if so, they can shrink their building size. Mr. Garton stated that all commercial buildings need to have a site plan approved prior to applying for a building permit; he noted that information about the new Code was mailed to all contractors last July or August and DMD Construction was included in that mailing. Mr. Swensen stated that he thinks the new requirement is a good one because a plan is approved before final plans are drawn. Mr. Lafferty noted that in his research of this project in the building department records, he discovered three permits on the subject property, two of which have expired; he noted that conversations were held last August about setbacks and he thinks the new process was properly notified and should be adhered to. Commissioner Disney asked, in terms of customer service, if we are going to set a dangerous precedent if we allow expedition of this process and will it require staff time from working on some other project. Mr. Lafferty noted that in conversations he has had with Commissioner Rennels, it was acknowledged that we are in a transition period and in the interim we have to deal with these types of issues. Mr. Timm noted that the type of review that needs to be conducted before a building permit is issued, deals with building location, setbacks, whether or not there are any drainage issues, etc., and that kind of review needs to occur before a building permit is issued. Mr. Timm continued that under the current approach, they do the site plan review and charge a fee and then issue a building permit with no additional fees charged; however, if they are to sidestep that formal process in the Code, they will still need to conduct that kind of review and collect the fee. The Board concurred that the fee needs to be collected; Mr. Swenson responded that he has no problem paying the required fee. Mr. Lafferty reiterated that there are still two outstanding building permits on this property, which have expired; Mr. Swenson stated that they have been working on resolving the issues connected with those permits and he thought they were resolved. Mr. Ward responded that one issue is resolved, but they never received the required documentation they needed to close the second permit out. Mr. Timm stated that if the decision is made to side step the formal site plan review process, and the applicant submits all the materials and fees required for the site plan review with the application for the building permit, they will conduct the two simultaneously; he cautioned that this will take time for staff to review, but they will do it as quickly as they can. Mr. Swenson agreed to work with Mr. Griep and Mr. Lafferty to resolve this issue as quickly as possible.

  1. APPROVAL OF MINUTES FOR WEEK OF FEBRUARY 7, 2000:
  2. M O T I O N

    Commissioner Disney moved that the Board of County Commissioners approve the Minutes for the week of February 7, 2000, as submitted.

    Motion carried 2 - 0.

  3. APPROVAL OF SCHEDULE FOR WEEK OF FEBRUARY 21, 2000:
  4. M O T I O N

    Commissioner Disney moved that the Board of County Commissioners approve the Schedule for the week of February 7, 2000, as submitted.

    Motion carried 2 - 0.

  5. APPROVAL OF CONSENT AGENDA:

M O T I O N

Commissioner Disney moved that the Board of County Commissioners approve the following action items and documents as listed on the Consent Agenda for Document Review on February 15, 2000:

ACTION ITEMS: Waiver of Policy that Requires an Employee to Move Down Step for Step when Transferring to Lower Grade Position in Human Services Department; "Significant Educational Milestone" Award in the amount of $1,500 to Scott Weede for achieving an Associate Ergonomist Certificate; Appointment of Joan Berry to the Office on Aging Advisory Council for a three-year term ending June 30, 2003; "Out of Title Pay" for Lisa Yoder for the Six Months she was performing her job, as well as Office Manager's Duties in the amount of ten percent of her current pay for the Six Months; Larimer County Board of County Commissioners Work Plan for 2000; and Bonus for Becky Palmer, Gary Stoker and Lisa Yoder in the amount of $1,000 each for their dedicated involvement in the Development, Design and Testing of the Treasury 2000 Project.

MISCELLANEOUS DOCUMENTS: Amended Plat for Berthoud Lakes Ranchettes; Amended Plat for Horsetooth Lakes Estates; and Larimer County Treasurer's Six-Month Report.

LIQUOR LICENSES: Licenses were issued to: Windjammer Roadhouse, LLC. - 6% - Loveland, CO., and Glen Haven Inn - 6% - Glen Haven, CO.

A00-24 EXTENSION OF MEMORANDUM OF UNDERSTANDING BETWEEN

LARIMER COUNTY DEPARTMENT OF HUMAN SERVICES AND

THE LARIMER COUNTY MENTAL HEALTH CENTER

(Extension of Original Agreement with Modifications for Youth

S.A.F.E. Business Plan)

A00-25 AGREEMENT FOR USE OF PROPERTY FOR FIREARMS TRAINING

BETWEEN THE BOARD OF COUNTY COMMISSIONERS FOR THE

USE AND BENEFIT OF THE LARIMER COUNTY SHERIFF'S

DEPARTMENT AND DELORES J. BARGER (Firearms Training

Facility)

A00-26 GRANT AGREEMENT AND RESOLUTION SUPPORTING

AGREEMENT (APPENDIX B) BETWEEEN THE BOARD OF COUNTY

COMMISSIONERS AND THE GREAT OUTDOORS COLORADO

TRUST FUND (GOCO Grant for Pinewood Reservoir: Ramsay-Shockey

Memorial Trail)

R00-28s FINDINGS AND RESOLUTION APPROVING AN AMENDED

PLAT AND VACATION OF UTILITY EASEMENT IN GLACIER

VIEW MEADOWS 12TH, LOTS 123 & 124

R00-29S FINDINGS AND RESOLUTION APPROVING AN AMENDED

PLAT AND VACATION OF UTILITY EASEMENT IN RETREAT

1ST FILING

R00-30s FINDINGS AND RESOLUTION APPROVING THE HIRSCH MINOR

RESIDENTIAL DEVELOPMENT

R00-31g FINDINGS AND ORDER RESOLUTION REGARDING THE 30-DAY

SUSPENSION OF LIQUOR LICENSE FOR MISAWAKA INN, INC.

Motion carried 2 - 0.

5. PROCLAMATION EXPRESSING SUPPORT FOR THE NORTHERN COLORADO COMMUNITY SEPARATOR STUDY: Ms. Bennett requested Board approval of a Proclamation of the Northern Colorado Regional Cities and Counties Expressing Support for the Northern Colorado Community Separator Study to affirm the Board's support for the study, which was completed in 1999; she noted that the purpose of the Proclamation is to: 1) Bring the study to the attention of the people; and 2) GOCO is going to establish a funding source specifically for community separators and they believe that having this formal acceptance of this document will help with funding requests. Ms. Bennett stated that this Study doesn't make specific recommendations that they would implement directly, but it discusses the types of things we should do, such as entering into intergovernmental agreements with these communities to help solidify the urban areas. Commissioner Disney noted that the graphics in the study were very well done.

M O T I O N

Commissioner Disney moved that the Board of County Commissioners approve support of the Proclamation of Northern Colorado Regional Cities and Counties Expressing Support for the Northern Colorado Community Separator Study, and authorize the Chair to sign same.

Motion carried 2 - 0.

6. HARPER CONSERVATION EASEMENT DONATION: Ms. Cameron informed the Board of a donation to the Open Lands Program of a 240-acre conservation easement adjacent to the Blue Mountain Bison Ranch; she noted that the Open Lands Program paid for the appraisal of the property ($2,000), which appraised at $295,000, and the Harpers are donating their land to Larimer County, which subsequently will be assigned to the Larimer Land Trust. Ms. Cameron continued that the Harpers also contributed $6,400 for an endowment fund to go to the Larimer Land Trust to monitor the easement. Ms. Cameron requested Board approval and acceptance of the conservation easement donation from Joseph and Patricia Harper.

M O T I O N

Commissioner Disney moved that the Board of County Commissioners approve the acceptance of the Deed of Conservation Easement from Joseph W. and Patricia A. Harper to the Board of County Commissioners, and authorize the Chair to sign same.

Motion carried 2 - 0.

D00-04 DEED OF CONSERVATION EASEMENT FROM JOSEPH W. AND

PATRICIA A. HARPER TO BOARD OF COUNTY COMMISSIONERS

(Located in the Blue Mountain Conservation Project Area)

7. REQUEST FOR M STEP APPROVAL FOR HHS ESTES PARK MANAGER: Ms. Snell requested Board approval to hire Richard Guest as a half-time person for the HHS Estes Park Manager position at M Step, in paygrade 164; she noted they had 20 applicants for the job, and interviewed the 4 top-level applicants. Ms. Snell stated that it was a unanimous recommendation of the interview panel that Mr. Guest be hired; she noted that monies are available in the budget for Mr. Guest's salary.

M O T I O N

Commissioner Disney moved that the Board of County Commissioners approve the hiring of Richard Guest for the Health and Human Services Estes Park Manager half-time position at Step 13 (M) Step in paygrade 164, as requested.

Motion carried 2 - 0.

8. APPROVAL OF IMPROVEMENT AGREEMENT FOR MORNING STAR FARM RURAL LAND USE PLAN: Mr. Reidhead requested Board approval of the Improvement Agreement relating to the development of the Morning Star Farm RLUP #98-RLP0022. The Board disapproved of the statement in the agreement that "the road work shall be installed, constructed or performed by developers and inspected by the county by July 1, 2000" because of all the variables over which there is no control, such as weather, etc. Mr. Reidhead agreed to change that statement to read "will be completed during the period of time when paving can be done during the year 2000, to allow sufficient time for completion and inspection.

M O T I O N

Commissioner Disney moved that the Board of County Commissioners approve the Improvement Agreement relating to the development of the Morning Star Farm Rural Land Use Plan (#98-RLP0022), and authorize the Chair to sign same when the date revision is made and presented for signature.

Motion carried 2 - 0.

A00-27 IMPROVEMENT AGREEMENT RELATING TO THE

DEVELOPMENT OF THE MORNINGSTAR FARM R.L.U.P.

#98-RLP0022 BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND TED R. AND CHARLOTTE M. YELEK

  1. WORKSESSION:

-- Mr. Gluckman stated that Ms. Snell sent over a Legislative position paper on Senate Bill (SB) 71, the Tobacco Settlement Bill, and noted that action from the Board indicating their support of SB 71 is requested.

M O T I O N

Commissioner Disney moved that the Board of County Commissioners support the Tobacco Settlement Bill, Senate Bill 71, as requested.

Motion carried 2 - 0.

10. COMMISSIONER REPORTS: There were no Commissioner reports today.

11. LEGAL MATTERS: There were no Legal Matters today.

The meeting adjourned at 10:05 a.m.

THURSDAY, FEBRUARY 17, 2000

WORKSESSION TO DISCUSS FAIR LABOR STANDARDS ACT

(FLSA) ISSUE - SOCIAL CASEWORKER POSITIONS

The Board of County Commissioners met at 9:30 a.m. for a worksession with Frank Lancaster, County Manager. Chair Olson presided and Commissioners Disney and Olson were present. Also present were: Jeannine Haag and Linda Connors, Assistant County Attorneys; Ralph Jacobs, Director Human Resources; Patsy Maroney, Compensation & Benefits Specialist; Kathy Snell, Director Health & Human Services; and Ginny Riley, Director Human Services.

M O T I O N

Commissioner Rennels moved that the Board of County Commissioners go into Executive Session at 10:10 a.m. to discuss a personnel issue.

Motion carried 3 - 0.

The Executive Session ended at 10:49 a.m.; no action taken.

 

M O T I O N

Commissioner Rennels moved that the Board of County Commissioners go into Executive Session at 10:56 a.m. to discuss another personnel issue.

Motion carried 3 - 0.

The Executive Session ended at 11:20 a.m.; no action taken.

 

 

____________________________________________

CHERYL OLSON, CHAIR LARIMER COUNTY

BOARD OF COMMISSIONERS

MYRNA J. RODENBERGER

LARIMER COUNTY CLERK & RECORDER

( S E A L )

ATTEST:

 

___________________________________

Sherry E. Graves, Deputy County Clerk

Background Image: Rocky Mountain National Park by Sue Burke. All rights reserved.