PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

monday jaNUARY 3, 2000

There were no scheduled meetings for the Board of County Commissioners today.

TUESDAY, JANUARY 4, 2000

ADMINISTRATIVE MATTERS

(#564 @ 800)

The Board of County Commissioners met at 9:00 a.m. in regular session with Frank Lancaster, County Manager. Chair Olson presided and Commissioners Disney and Rennels were present. Also present were: Jill Bennett, Senior Planner; Donna Hart, Commissioners' Administrative Manager; and Deni LaRue, Community Information Manager. Recording Clerk, Sherry Graves.

1. OPEN SESSION FOR PUBLIC COMMENT: No one came to address the Board during the open session for public comment.

2. APPROVAL OF MINUTES FOR WEEK OF DECEMBER 27, 1999:

M O T I O N

Commissioner Disney moved that the Board of County Commissioners approve the Minutes for the week of December 27, 1999, as submitted.

Motion carried 3 - 0.

3. APPROVAL OF SCHEDULE FOR WEEK OF JANUARY 10, 2000:

M O T I O N

Commissioner Rennels moved that the Board of County Commissioners approve the Schedule for the week of January 10, 2000, as submitted and revised.

Motion carried 3 - 0.

  • Invitations: Ms. Hart reviewed the pending invitations with the Board.

4. APPROVAL OF CONSENT AGENDA:

M O T I O N

Commissioner Disney moved that the Board of County Commissioners approve the following documents as listed on the consent agenda for document review on January 4, 2000:

LIQUOR LICENSES: A license was issued to the Masonville Store - 3.2% - Masonville, CO.

A00-01 AMENDMENT TO THE SERVICE AGREEMENT FOR THE

PROPERTY, AUTOMOBILE AND GENERAL LIABILITY SELF

INSURANCE PROGRAM BY AND BETWEEN THE BOARD OF

COUNTY COMMISSIONERS AND OCCUPATIONAL HEALTHCARE

MANAGEMENT SERVICES, INC. (Third Party Administrator Services)

A00-02 AMENDMENT TO THE SERVICE AGREEMENT FOR THE

WORKERS' COMPENSTION SELF INSURANCE PROGRAM BY

AND BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND

OCCUPATIONAL HEALTHCARE MANAGEMENT SERVICES, INC.

(Third Party Administrator Services)

A00-03 AGREEMENT FOR PSYCHOLOGIST'S SERVICES BETWEEN THE

LARIMER COUNTY SHERIFF'S DEPARTMENT AND LEONARD

MEDOFF, PH.D (Effective January 1, 2000 through December 31, 2000)

R00-01g RESOLUTION CANCELILNG TAXES DETERMINED TO BE

UNCOLLECTIBLE

R00-02g RESOLUTION APPROVING COMPENSATION FOR CHIEF

DEPUTY IN CLERK & RECORDER'S OFFICE FOR LARIMER

COUNTY

R00-03d RESOLUTION PROVIDING FOR THE DISSOLUTION OF LARIMER

COUNTY LOCAL IMPROVEMENT DISTRICT NO. 1998-4

(Coffee Park)

R00-04g RESOLUTION ESTABLISHING COMPENSATION FOR LARIMER

COUNTY APPOINTED OFFICIALS (Effective January 1, 2000)

Motion carried 3 - 0.

5. RESOLUTION DESIGNATING THE PUBLIC PLACE IN WHICH NOTICE IS POSTED OF MEETINGS OF THE BOARD OF COUNTY COMMISSIONERS: Mr. Lancaster stated that according to Statute, the County Commissioners must designate where their agenda will be posted weekly and he submitted a resolution designating same for the Board to approve.

M O T I O N

Commissioner Rennels moved that the Board of County Commissioners approve the Resolution designating the Public Place in which Notice is posted of meetings of the Board of County Commissioners, and authorize the Chair to sign same.

Motion carried 3 - 0.

R00-05g RESOLUTION DESIGNATING THE PUBLIC PLACE IN WHICH

NOTICE IS POSTED OF MEETINGS OF THE BOARD OF COUNTY

COMMISSIONERS

6. FIRST MEETING OF THE YEAR ACTIONS: Mr. Lancaster stated that at the first annual meeting each year, the Board determines each Board member's assignments and responsibilities for the year, which include Chair and Chair Pro-Tem, Boards and Commissions Primary Liaison Assignments, CCI Committee Assignments, and other special task force or committee assignments. Mr. Lancaster submitted a draft policy for the Board to review listing those responsibilities and assignments; the Board reviewed the assignments and made a number of revisions.

M O T I O N

Commissioner Rennels moved that the Board of County Commissioners appoint Cheryl Olson as the Chair for 2000, and authorize her to buy and sell real estate upon approval of the Board.

Motion carried 3 - 0.

M O T I O N

Commissioner Disney moved that the Board of County Commissioners appoint Kathay Rennels as the Chair Pro-Tem for 2000, and authorize her to buy and sell real estate in the absence of the Chair upon approval of the Board.

Motion carried 3 - 0.

M O T I O N

Commissioner Disney moved that the Board of County Commissions adopt a Policy on the Board of County Commissioners' Division of Responsibilities and Assignments for 2000, as submitted and revised.

Motion carried 3 - 0 .

P00-01 POLICY REGARDING THE BOARD OF COUNTY COMMISSIONERS

DIVISION OF RESPONSIBILITIES

7. REQUEST FOR APPROVAL OF RESOLUTION REGARDING DEPOSIT OF 2000 FUNDS BY COUNTY TREASURER: Mr. Lancaster requested Board approval of a resolution regarding the deposit of 2000 funds by the County Treasurer.

M O T I O N

Commissioner Rennels moved that the Board of County Commissioners approve the Resolution regarding the deposit of 2000 Funds by County Treasurer, and authorize the Chair to sign same.

Motion carried 3 - 0.

R00-06g RESOLUTION REGARDING DEPOSIT OF 2000 FUNDS BY COUNTY

TREASURER

8. REQUEST FOR APPROVAL OF RESOLUTION OF SUPPORT FOR I-25 CORRIDOR PROJECT: Ms. Bennett noted that Larimer County, in conjunction with 7 other northern Colorado jurisdictions, has agreed to participate in and financially support a Northern Colorado Regional Communities I-25 Corridor Plan, in cooperation with the Colorado Department of Transportation and North Front Range Transportation and Air Quality Planning Council. Ms. Bennett requested Board approval of a resolution formally affirming the Board of County Commissioners' support for the project, its desire to work cooperatively to resolve issues which will require regional solutions, and its willingness to consider adoption of the Plan after its completion.

M O T I O N

Commissioner Disney moved that the Board of County Commissioners approve the resolution of the County supporting the preparation of a Northern Colorado Regional Communities I-25 Corridor Plan, and authorize the Chair to sign same.

Motion carried 3 - 0.

R00-06g RESOLUTION OF THE COUNTY OF LARIMER SUPPORTING

THE PREPARATION OF A NORTHERN COLORADO REGIONAL

COMMUNITIES I-25 CORRIDOR PLAN

9. WORKSESSION:

-- Mr. Lancaster stated that he has been working with Colorado Counties, Inc. (CCI) and the District Attorney's Council reviewing high profile cases and funding for those in Counties.

-- Commissioner Disney requested that Mr. Lancaster prepare a letter of appreciation to send to everyone who worked so hard to insure that Y2K would not cause problems in Larimer County. Mr. Lancaster requested approval to provide breakfast for the last meeting of the community Y2K Steering Committee to express the Board's appreciation for their efforts.

M O T I O N

Commissioner Rennels moved that the Board of County Commissioners authorize the expenditure of funds to be derived from the Commissioners' Special Projects Fund to provide breakfast for the community Y2K Steering Committee.

Motion carried 3 - 0.

10. COMMISSIONER REPORTS:

-- Commissioner Rennels reported that she attended the luncheon at the Senior Center last Friday with the Centurions; she noted that there are 23 centurions in Larimer County and 5 of them were in attendance at the luncheon.

-- Commissioner Disney stated that he recently sat in on a briefing with the National Park Service staff and Karen Wade, the new Western Regional Director; he noted that before coming here, Ms. Wade stated that she had heard a lot about the good relationship between Larimer County and Rocky Mountain National Park.

At this time, County Attorney George Hass, Assistant County Attorneys Jeannine Haag and Nate Donovan, Clerk and Recorder Myrna Rodenberger, Chief Deputy John Kammerzell, and Elections Supervisor Jan Kuhnen joined the meeting for Legal Matters.

  1. LEGAL MATTERS:

- Mr. Hass stated that in 1996, the voters approved an increase in the county sales and use tax to address facility needs and now the Board needs to consider holding another election to ask the voters to remove a restriction in that ballot language stipulating that a portion of the tax proceeds, or $12 million, would go to renovate, expand and equip the existing courthouse in Fort Collins. Because of some problems in the existing building, building a new courthouse, which possibly could be less expensive, cannot even be considered unless this restriction is removed by voter approval. Much discussion ensued whether to have the election in conjunction with the Presidential Primary on March 10, 2000 or to have a separate mail ballot election; Mr. Hass stated that although it would be unusual to have a special issue election on a Friday, he thinks that legally it can be done. Mr. Lancaster reminded the Board that they have a worksession scheduled this Thursday to discuss this issue at length.

Ms. Rodenberger stated she doesn't think this ballot question can be included with the Presidential Primary because that is a partisan election and the way she reads the Statute, it states that "No other issue can be combined with a partisan election"; she discussed the complexities of combining the two. Also, Ms. Rodenberger stated that her understanding is that all special elections must be on a Tuesday and the Presidential Primary is on a Friday. It was noted that Loren Schall from the District Attorney's Office also thinks a special election has to be on a Tuesday and not combined with a partisan election; Mr. Hass will contact Mr. Schall before the worksession for his interpretation of the Statute.

Ms. Rodenberger submitted a breakdown sheet showing a comparison of costs for a mail ballot election versus a precinct polling place election; she noted that the main difference between the two is that with a mail ballot they would need more scanners as the mail ballot is sent to 100% of the active registered voters and the precinct election cost was figured on a 60% turnout and they order fewer ballots. Ms. Rodenberger stated that if they do a mail ballot on a special county issue, according to CRS 31.10.08, the election must be held between April 11 and May 10 as it has to be 90 days before a regularly scheduled election and 32 days after. There was discussion of the possibility of combining this election with the hospital district election, which is May 2, and some of the costs could be shared. It was noted that this would not be a Tabor question.

M O T I O N

Commissioner Disney moved that the Board of County Commissioners go into Executive Session at 11:05 a.m. to discuss a personnel matter.

Motion carried 3 - 0.

The Executive Session ended at 11:35 a.m.; no action taken.

 

 

__________________________________________

CHERYL OLSON, CHAIR LARIMER COUNTY

BOARD OF COMMISSIONERS

MYRNA J. RODENBERGER

LARIMER COUNTY CLERK & RECORDER

( S E A L )

ATTEST:

 

__________________________________

Sherry E. Graves, Deputy County Clerk