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PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

MONDAY, JUNE 8, 1998

There were no meetings today; Commissioner Clarke is attending the Colorado Counties, Inc. Summer Conference in Crested Butte, Colorado this week.

TUESDAY, JUNE 9, 1998

ADMINISTRATIVE MATTERS

(#341)

The Board of County Commissioners met at 9:00 a.m. in regular session with Frank Lancaster, County Manager. Chair Olson presided and Commissioner Disney was present. Also present were: Undersheriff, John Kammerzell; Drew Davis, Coordinator Research & Development; Ginny Riley, Director Human Services; Ralph Jacobs, Human Resources Director; Donna Hart, Commissioners' Office Staff Services Manager; and Deni LaRue, Community Information Manager. Recording Clerk, Sherry Graves.

1. OPEN SESSION FOR PUBLIC COMMENT: No one came today to address the Board during the open session for public comment.

2. APPROVAL OF MINUTES FOR WEEK OF JUNE 1, 1998:

M O T I O N

Commissioner Disney moved that the Board of County Commissioners approve the Minutes for the week of June 1, 1998, as submitted.

Motion carried 2 - 0.

3. APPROVAL OF SCHEDULE FOR WEEK OF JUNE 15, 1998:

M O T I O N

Commissioner Disney moved that the Board of County Commissioners approve the Schedule for the week of June 15, 1998, as submitted.

Motion carried 2 - 0.

4. APPROVAL OF CONSENT AGENDA:

M O T I O N

Commissioner Disney moved that the Board of County Commissioners approve the following documents as listed on the Consent Agenda on Document Review for June 9, 1998:

PETITIONS FOR ABATEMENT AND REFUND OF TAXES, as recommended by the County Assessor, were approved for the following: Robert J. & Mary C. Brigham; Raymond & Emilie L. Herrmann; Stephen L. & Karen Sue Lee; James T. & Barbara P. Tilmant; Lloyd W. & Seattle & John Paul Hatfield; Paula S. Allen; Roberta Louise & Stephen J. Clark; Kimberly Kooy; First Choice Investments, LLC; John P. & Karen K. Orchard; Deborah D. Staat; Ralph Orvil Milligan; Carrie Jean Camerrer; and Herbert William & Mildred Lorena Still.

MISCELLANEOUS DOCUMENT: Amended Frandson Exemption. LIQUOR LICENSES: County approval for renewal of license was granted to Gateway Liquors, Inc. - 6% - Loveland, CO. Licenses were issued to: Marriott Management Services Corp., dba CSU Concessions @ Hughes Stadium - 3.2% - Fort Collins, CO. and Marriott Management Services Corp. dba Rams Horn @ CSU - 6% - Fort Collins, CO.

A98-87 LEASE AGREEMENT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND THE CITY OF FORT COLLINS HOUSING

AUTHORITY (Renewal of Stuart House Lease)

A98-88 CABLE AGREEMENT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND COMCAST SCH HOLDINGS, INC.

(For Use of Rights-of-Way and Easements owned by Larimer County)

A98-89 LIBRARY SERVICES AGREEMENT BETWEEN THE BOARD OF

COUNTY COMMISSIONERS AND THE CITY OF FORT COLLINS

D98-08 DEED OF DEDICATION FROM HARRY A. YELEK FOR ROADS

IN MIRAVALLE I AND II: (Dedication of Roads for Public Use)

D98-09 DEED OF DEDICATION FROM BARBARA JO. JENSEN,

PERSONAL REPRESENTATIVE FOR NELDA J. YELEK FOR

ROADS IN MIRAVALLE I AND II (Same as Above)

R98-87z SPECIAL REVIEW FINDINGS AND RESOLUTION APPROVING

THE PETITION OF THE CITY OF FORT COLLINS WATER TANK

R98-88s FINDINGS AND RESOLUTION DENYING THE MORRIS MINOR

RESIDENTIAL DEVELOPMENT

R98-89d RESOLUTION AMENDING PUBLICATION DATE IN RESOLUTION

R98-86d (Declaring Intention of Board to Create LID #1993-3 -

Mountview Subdivision)

Motion carried 2 - 0.

5. REQUEST FOR MATCHING FUNDS FOR COPS MORE GRANT: Drew Davis requested approval from the Board to move some money from surplus Capital Replacement Funds in the Sheriff's Office to use as a match to put laptop computers in patrol cars as part of the COPS MORE '98 Grant Program; he noted that the initial cost for the Federals' share would be $87,375 and the County's share $44,650. Mr. Davis stated that if the grant is approved, they will have 15 laptops to be shared among 40 officers which will give them direct access to the National Crime Information Center Computer System, the Colorado Crime Information System, and the Larimer County Sheriff's Office Network; he noted that there will be a time savings of 6,384 hours/year, equivalent to 3.5 additional officers on the street as a result of using this technology. Mr. Drew reviewed the advantages of this program; Commissioner Disney asked about hidden costs and what the County's share will be in future years. Mr. Lancaster recommended the Board approve the request today so they can submit the grant immediately to meet the deadline, but noted that at this time they don't have a recommendation from IMS and Technical Communications; in the interim, before funding is approved, they will have IMS and technical communications review it and make a recommendation.

M O T I O N

Commissioner Disney moved that the Board of County Commissioners approve matching funds for the COPS More '98 Grant, contingent upon approval of the grant application from IMS, Technical Communications and Budget Manager Bob Keister.

Motion carried 2 - 0.

6. EXTENSION OF BERTHOUD IGA: Mr. Lancaster stated that since the County is not at a point to do a new IGA, he requested the Board approve an extension of the Berthoud IGA.

M O T I O N

Commissioner Disney moved that the Board of County Commissioners approve the extension of the Berthoud IGA for an additional year, as requested.

Motion carried 2 - 0.

7. APPROVAL OF TANF MEMORANDUM OF UNDERSTANDING: Ms. Riley requested Board approval of a TANF Memorandum of Understanding (MOU); she reminded the Board that State and Federal legislation requires Counties to have a performance contract with the State for the implementation of the TANF program. Ms. Riley stated that over the past year, there have been on-going discussions between the Counties and the State about the format of the MOU and what should be included in it; she noted that the State has not totally signed off on this MOU, but it has been approved by our County Attorney. Ms. Riley stated that if the MOU is not accepted by the State, negotiations will continue and the Counties will continue to operate under the Interim Plan.

M O T I O N

Commissioner Disney moved that the Board of County Commissioners approve the TANF Memorandum of Understanding, and authorize the Chair to sign same.

Motion carried 2 - 0.

A98-90 MEMORANDUM OF UNDERSTANDING AGREEMENT BETWEEN

THE BOARD OF COUNTY COMMISSIONERS AND THE STATE OF

COLORADO DEPARTMENT OF HUMAN SERVICES

8. RESTORATION OF VACATION LEAVE FOR ALAN GOULD IN FACILITIES: Mr. Jacobs stated that he received a request from the Facilities Management Department for the Board to waive the vacation leave policy in order to restore a forfeited vacation leave balance for Alan Gould; he noted that Mr. Gould was unable to use 19 hours of vacation leave before the cut-off point because of the increased work load of projects in the Facilities Department.

M O T I O N

Commissioner Disney moved that the Board of County Commissioners approve the waiver of vacation leave policy in order to restore 19 hours of forfeited vacation leave for Alan Gould in the Facilities Department, as requested.

Motion carried 2 - 0.

9. APPOINTMENT OF BRIGITTE SCHMIDT AND REAPPOINTMENT OF LEN ROARK TO URBAN GROWTH AREA REVIEW BOARD:

M O T I O N

Commissioner Disney moved that the Board of County Commissioners approve the appointment of Brigitte Schmidt and reappointment of Len Roark to the Urban Growth Area Review Board.

Motion carried 2 - 0.

10. WORKSESSION:

-- Topics for Front Range Budget Conference: Mr. Lancaster submitted a list of discussion topics suggested for the 1998 Front Range Budget Conference in September; the Board reviewed the list and indicated their approval of the suggested topics.

-- Update on Early Voting Site: Mr. Lancaster informed the Board that early voting will take place in the Hearing Room so the voters will not have to go through security.

-- Information regarding Trash Districting: Discussion ensued regarding the County's position on the trash districting issue being considered by the City of Fort Collins; he noted that previously the County sent a letter to the Council and the Mayor asking them to consider the impacts on the landfill, but the County is not taking a position one way or the other until more details are available.

-- Update on Buckeye Road Bicycle Race: Mr. Lancaster updated the Board on the Buckeye Road Bicycle Race which took place three weeks ago; he noted that there were some problems but the Board has not received any calls or complaints and they had a post race meeting last night, but no one came.

-- Drug Court: Mr. Lancaster stated that he reviewed the Minutes from the December 23, 1997 meeting with Judge Dressel regarding the Drug Court in which the Board said they would be the fiscal agent, but did not commit to funding; he noted, however, that in the grant application they indicated that Community Corrections will contribute 10% supervision and management time. Mr. Lancaster continued that in the memo received from Judge Dressel dated June 4, 1998, it is assumed that the Board is going to waive the cost allocation, which is an additional 13% of any grant, based on salaries, overhead, insurance, space, heat, etc. Much discussion followed; the Board said this was not discussed at the meeting. Commissioner Disney stated that a memo needs to go out to everyone that the Board can no longer fund indirect costs because they are real costs, hard on the General Fund, and not fair to everyone else the Board has turned down; he said he is willing to waive the 10% in kind, but not the 13%. The Board requested Mr. Lancaster to write a letter to Judge Dressel for the Chair to sign advising him that the County will not waive the 13% indirect costs assessment as its contribution towards this project; they noted that it is a great program, but the same rules need to apply to everyone.

11. COMMISSIONERS' REPORTS:

-- Commissioner Disney stated that last Saturday morning he and Janet Thayer from the Reporter Herald went for a hike at Green Ridge Glade Reservoir (which is the water supply for the City of Loveland) with some of the City Council members and constituents from the area; he noted that they are proposing to build a larger dam and expand the reservoir and it will be the County's decision whether or not to replace the road. Commissioner Disney drew a diagram on the board outlining the situation and described several options being considered. Commissioner Disney noted that he promised the residents that before the decision is made about the road, they will have a neighborhood meeting; Chair Olson will inform Mr. Engemoen, Director of Public Works of this.

-- Chair Olson asked if there have been advertisements in the paper about the meetings that Scott Cornell is having about road standards; Ms. LaRue responded that there have been press releases and notification by word of mouth. Chair Olson requested copies of the press releases.

-- Chair Olson referred to the E-Mail from Russ Ragsdale about a session he attended recently at the Governance and Change Conference in Colorado Springs regarding how local governments are making information and services available to their citizens via the Internet and one of the most outstanding examples cited was Larimer County.

-- Chair Olson asked if the hearing the Board had last week with Robert Thompson regarding the proposed West Vine Drainage Project and the hearing scheduled for next Tuesday night are related; Commissioner Disney responded in the affirmative, noting that last week's hearing was for the Board to approve the grant application and next Tuesday evening is to provide an opportunity for the Board to receive comments relative to the proposed fees for the West Vine Basin Stormwater Utility.

-- Chair Olson noted that next Tuesday the Board will be meeting with the Northern Colorado Water Conservancy District regarding the water level at Horsetooth Dam.

12. EXECUTIVE SESSION: Mr. Lancaster requested the Board go into Executive Session to discuss potential litigation.

M O T I O N

Commissioner Disney moved that the Board of County Commissioners go into Executive Session at 10:50 a.m. to discuss potential litigation.

Motion carried 2 - 0.

The Executive Session ended at 11:45 a.m.; no action taken.

___________________________________________

CHERYL OLSON, CHAIR LARIMER COUNTY

BOARD OF COMMISSIONERS

MYRNA J. RODENBERGER

LARIMER COUNTY CLERK & RECORDER

( S E A L )

ATTEST:

_________________________________________

Sherry E. Graves, Deputy County Clerk

Background Image: Rocky Mountain National Park by Sue Burke. All rights reserved.