PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

MONDAY, JULY 24, 1995

BOARD OF EQUALIZATION HEARINGS

The Board of County Commissioners convened at 9:40 a.m. as the Board of Equalization to hear appeals of property valuations. Chair Disney presided and Commissioners Clarke and Duvall were present; also present were representatives from the Assessor's Office. Upon the conclusion of the hearings, the following action was taken:

M O T I O N

Commissioner Clarke moved that the Board of County Commissioners approve the recommendations made by the Board of Referees for hearings held on Friday, July 21, 1995.

Motion carried 3 - 0.

The hearings adjourned at 4:50 p.m.

TUESDAY, JULY 25, 1995

BOARD OF EQUALIZATION HEARINGS

The Board of County Commissioners convened at 9:00 a.m. as the Board of Equalization to hear appeals of property valuations. Chair Disney presided and Commissioners Clarke and Duvall were present; also present were representatives from the Assessor's Office. Upon the conclusion of the hearings, the following action was taken:

M O T I O N

Commissioner Duvall moved that the Board of County Commissioners approve the recommendations made by the Board of Referees for the hearings held on Monday, July 24, 1995.

Motion carried 3 - 0.

The hearings adjourned at 4:50 p.m.

WEDNESDAY, JULY 26, 1995

ADMINISTRATIVE MATTERS

(#333)

The Board of County Commissioners met at 9:00 a.m. in regular session with Frank Lancaster, County Manager. Chair Disney presided; Commissioners Clarke and Duvall were present. Also present were: Ralph Jacobs, Human Resources Director; Dr. Keith Olson, Director Mental Health; Dr. Mack Green, Clinical Director; Jill Bennett, Comprehensive Planner; Jerry White, Zoning Administrator; Rex Smith, Public Works Director; Rex Burns, Project Engineer; Donna Hart, Assistant to the County Manager; and Neil Gluckman, Assistant County Manager. Recording Clerk, S. Graves.

1. OPEN PUBLIC COMMENT SESSION: No one came to address the Board during the Open Public Comment Session today.

2. DISCUSSION OF PARKS PERSONNEL WAIVER: Mr. Jacobs stated that the Parks Department has requested a waiver of the normal application of the Larimer County Personnel Policy Manual in order to reclassify Ken Woods as Park Facilities, Properties and Construction Manager, with his salary to be paid out of title pay for a period of approximately 6 months at a grade 148, Step M; Mr. Jacobs noted that this request is being made due to the uncertainly of the Help Preserve Open Spaces ballot issue and the possibility of the County Parks being transferred to State Parks.

M O T I O N

Commissioner Duvall moved that the Board approve a waiver of the Larimer County Personnel Policy to allow Ken Woods in the Parks Department to be paid out of title pay for a period of 6 months, at grade 148, Step M, as requested by John MacFarlane, Parks Director.

Motion carried 3 - 0.

3. WAIVER OF PERSONNEL POLICY FOR MENTAL HEALTH: Mr. Jacobs described the reason for the request from the Mental Health Department for the Board to approve a waiver of the Larimer County Personnel Policy Manual to allow Dr. Mike Crabbs, Estes Park Clinician, to carry over 64.5 vacation leave hours from September until the first two weeks in October; he noted that approval of the request will alleviate the problem of the Estes Park Office having to solicit help from the Fort Collins and Loveland Clinicians during their busiest time of the year and creating a real hardship for their office. It was noted that Dr. Green has developed a plan which will avoid a repetition of this kind of request next year; Mr. Jacobs informed the Board that he supports this request


M O T I O N

Commissioner Clarke moved that the Board approve the request to waive section 612.D of the Larimer County Personnel Policy Manual, which requires employees to use or lose all vacation in excess of 1.5 of their annual accrual, and allow Dr. Crabbs in the Estes Park Mental Health Office to transfer his vacation time from September until the first two weeks in October, 1995.

Motion carried 3 - 0.

4. WAIVER OF PERSONNEL POLICY FOR PLANNING: Mr. Jacobs requested Board approval of a waiver of the normal application of the Personnel Policy Manual to allow the Planning Department to pay Jay Meehl a $400 bonus for working on the P.L.U.S. project with Stuart Schwartz, which is the amount he is receiving. The Board was reminded that previously they entered into an agreement with Mr. Schwartz of the Assessor's Office to provide GIS assistance after regular working hours for several months in order to meet deadlines set by the County Commissioners; the GIS mapping and analysis being performed is absolutely critical to this project and Mr. Meehl has been working with Mr. Schwartz to provide direction on technical needs without any additional compensation.

M O T I O N

Commissioner Duvall moved that the Board approve the request to waive the normal compensation policy of the County to allow the Planning Department to pay Jay Meehl a bonus of $400 per month for working on the P.L.U.S. project, funds to be derived from the Planning Department budget.

Motion carried 3 - 0.

5. BERTHOUD INTERGOVERNMENTAL AGREEMENT: Mr. Lancaster requested Board approval of an Addendum to the Intergovernmental Agreement between Larimer County and the Town of Berthoud; he noted that this Addendum is a 1-year extension of the existing Intergovernmental Agreement to allow time for the completion and adoption of the Larimer County Land Use Plan for the unincorporated area around the Town of Berthoud. Mr. Lancaster noted that the Addendum has been approved as to form by the County Attorney.

M O T I O N

Commissioner Clarke moved that the Board of County Commissioners approve the Addendum to the Intergovernmental Agreement between Larimer County and the Town of Berthoud, and authorize the Chair to sign same.

Motion carried 3 - 0.

A95-87 ADDENDUM TO INTERGOVERNMENTAL AGREEMENT

BETWEEN LARIMER COUNTY, COLORADO AND THE TOWN

OF BERTHOUD, COLORADO

6. EXECUTIVE SESSION TO DISCUSS CONTRACTS:

M O T I O N

Commissioner Clarke moved that the Board go into Executive Session at 10:05 a.m. with Rex Smith and Rex Burns to discuss contract negotiations.

Motion carried 3 - 0.

The Board came out of Executive Session at 10:10 a.m. and took the following action:

7. CONSTRUCTION CONTRACT FOR COLONY RIDGE STREET REHAB:

M O T I O N

Commissioner Clarke moved that the Board authorize the engineering staff to initiate negotiations with Mountain Constructors, Inc. in an attempt to arrive at a bid within budget on the Colony Ridge Street Rehabilitation Project, as a qualified bid within budget has not been received at this time.

Motion carried 3 - 0.

8. CONSTRUCTION BID FOR COUNTY ROAD 23:

M O T I O N

Commissioner Duvall moved that the Board authorize staff to notify the primary contractor on the County Road 23 construction project that all sub-contractors will be subject to County approval.

Motion carried 3 - 0.

9. WORKSESSION:

-- Fair Parade Options: Mr. Lancaster requested a decision from the Board regarding their choice of mode of transportation for the Larimer County Fair Parade; Commissioner Duvall will ride her horse and Chair Disney and Commissioner Clarke will ride bicycles.

10. INVITATIONS: Ms. Hart reviewed the pending invitations with the Board and they indicated to her which ones they will accept.

11. COMMISSIONER REPORTS:

-- Commissioner Duvall submitted and requested consensus approval from the Board of a draft letter addressed to the Honorable Wayne Allard citing concern over the possible loss of 150 jobs held by people employed by the National Biological Service (NBS) currently based in Fort Collins and requesting his support to allow the NBS to remain in Fort Collins as a fully functioning unit; CONSENSUS OF THE BOARD was to approve and sign the letter, as requested.

-- Commissioner Clarke informed the Board that Ed Rupert of the Platte River Power Authority called and invited the Board to tour the plant to observe the safety features of their Security Department.

-- Commissioner Clarke noted that the Board has been invited to participate in the Larimer County TEAM Challenge Marathon on August 12 and 13, 1995; he noted that this year the Board can sign up for a few hours only and not for 24 hours straight.

-- Commissioner Clarke noted that with regard to the "Tobacco Purchase Compliance Check Sting" being run in Larimer County by the Sheriff and Health Departments, he is concerned that when the persons who received citations in Loveland for selling tobacco to youth under 18 came to Court before Judge Nelson, the cases were dismissed. Commissioner Clarke stated that the persons who have received citations in Estes Park will be coming before Judge Nelson on August 10, 1995 and he plans to attend the hearings to hear first hand what is going on, as he considers this real serious and an epidemic with our youth; as the Board has a tight schedule that day, Commissioner Clarke asked to be excused from the meetings that day. The Board concurred with the request and Chair Disney suggested that the Board write a letter stating the Board's displeasure with the dismissal of these cases; Commissioner Clarke will write the letter.

-- Chair Disney reported that a Task Force has been formed to help GO Colorado with special integrated projects and he will be attending their meeting in Denver tomorrow; he noted that the need has been recognized that some projects cannot be accomplished in one year with one grant and a grant system needs to be developed whereby grants can be for a certain number of years with a set amount of dollars allocated each year. Chair Disney asked the Board if they support this concept; they concurred.

DOCUMENT REVIEW:

M O T I O N

Commissioner Duvall moved that the Board approve the Minutes for the week of July 17, 1995, as submitted and amended.

Motion carried 3 - 0.

M O T I O N

Commissioner Clarke moved that the Board approve the Schedule for the week of July 31, 1995, as submitted.

Motion carried 3 - 0.

M O T I O N

Commissioner Duvall moved that the Board approve the Consent Agenda, as listed on Document Review for July 26, 1995, as listed below:

MISCELLANEOUS DOCUMENT: An Amended Plat for Waverly Place. LIQUOR LICENSES: A License was issued to Sandy's Convenience Store - 3.2% - Fort Collins, CO. County Approval was granted to: Casa De Colorado - 6% - Fort Collins, CO., and Supermarket Liquors - 6% - Fort Collins, CO.

A95-88 WARRANTY COLLATERAL AGREEMENT BETWEEN THE BOARD

OF COUNTY COMMISSIONERS AND ACHIN INVESTMENTS

FOR LINDEN RIDGE 1ST FILING

C95-39 CONTRACT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND THE STATE OF COLORADO, DIVISION

OF MENTAL HEALTH (Renewal of Annual State Mental

Health Performance Contract)

C95-40 CONTRACT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND NATIONAL CONSTRUCTION

COMPANY, INC. OF BOULDER (Reconstruction of CR23

from Spring Canyon Dam to Dixon Canyon Dam)

R95-113s RESOLUTION REGARDING RELEASE OF COLLATERAL FOR

LINDEN RIDGE 1ST FILING

Motion carried 3-0.

13. LEGAL MATTERS:

At 10:30 a.m., County Attorney George Hass, Assistant County Attorney Jeannine Haag, and Director of Planning John Barnett joined the meeting for Legal Matters.

1. Approval of Quit-Claim Deed: Ms. Haag requested Board approval of a Quit-Claim Deed from Larimer County to Crystal Lakes Road and Recreation Association for Lot 15, Crystal Lakes 13th Filing P.U.D.

M O T I O N

Commissioner Duvall moved that the Board approve a Quit-Claim Deed for Lot 15, Crystal Lakes 13th Filing, P.U.D. in Larimer County, Colorado, and authorize the Chair to sign same.

Motion carried 3 - 0.

D95-19 QUIT-CLAIM DEED AND RESOLUTION FOR CONVEYANCE FOR

LOT 15, CRYSTAL LAKES 13TH FILING P.U.D.

2. Update on P.U.D. Regulations: Ms. Haag provided an update for the Board on the newly revised P.U.D. regulations; she noted that after much deliberation and discussion of several options, it was decided that the best approach is to have a list of criteria that the Board will use to evaluate proposals. Mr. Barnett informed the Board that a worksession regarding the new regulations was held with the Planning Commission and the Planning Commission did not consider the new criteria controversial. Commissioner Clarke expressed concern that if these regulations are pushed through quickly, they are not taking advantage of the public process. Commissioner Duvall disagreed, stating that the current regulations need to be revised and these regulations will make it easier for the developers; she thinks it would be improper to put everything through the symposia process. Ms. Haag stated that she thinks the new regulations will be well received, they are clear and concise and much improved over what is in place now. Mr. Barnett stated they have discussed having several open houses to receive public comment on the revised regulations. Mr. Hass stated that the original intent for the revised P.U.D. regulations was not for them to be part of PLUS - they are a pre-cursor to help with the PLUS process; he noted that the original intent was to basically solve a particular problem and the changes being recommended are not major. Chair Disney stated that if were in the growth mode we were a year ago, he would to do something right away, but things have slowed down and he doesn't want to divert attention away from the good public process that has gone on. Mr. Barnett asked for two weeks - he could form a Task Force of some key people to review the regulations and get their response. Chair Disney suggested having a worksession with the Planning Commission and the Board to review the regulations together; the Board concurred and that worksession will be scheduled.

The meeting recessed at 11:20 a.m.

BOARD OF EQUALIZATION HEARINGS

The Board of County Commissioners reconvened at 1:20 p.m. as the Board of Equalization to hear appeals of property valuations. Chair Disney presided and Commissioners Clarke and Duvall were present; also present were representatives from the Assessors Office.

The hearings adjourned at 4:55 p.m.

THURSDAY, JULY 27, 1995

BOARD OF EQUALIZATION HEARINGS

The Board of County Commissioners convened at 9:40 a.m. as the Board of Equalization to hear appeals of property valuations. Chair Disney presided and Commissioners Clarke and Duvall were present; also present were representatives from the Assessor's Office. Upon the conclusion of today's hearings, the following action was taken.

M O T I O N

Commissioner Clarke moved that the Board of County Commissioners approve the recommendations made by the Board of Referees for the hearings held on July 25, 1995 and July 26, 1995.

Motion carried 3 - 0.

The hearings adjourned at 5:15 p.m.

FRIDAY, JULY 28, 1995

BOARD OF EQUALIZATION HEARINGS

The Board of County Commissioners convened at 9:40 a.m. as the Board of Equalization to hear appeals of property valuations. Chair Disney presided and Commissioners Clarke and Duvall were present; also present were representatives from the Assessor's Office. Upon the conclusion of today's hearing, the following action was taken:

M O T I O N

Commissioner Duvall moved that the Board of County Commissioners approve the recommendations made by the Board of Referees for the hearings held on July 27, 1995.

Motion carried 3 - 0.

The hearings adjourned at 11:00 a.m.

( S E A L )

______________________________________

JIM DISNEY, CHAIR

BOARD OF COUNTY COMMISSIONERS

ATTEST:

_____________________________________

Sherry E. Graves, Deputy County Clerk

July 26, 1995