PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

TUESDAY, JULY 11, 1995

MEETING WITH DELOITTE & TOUCHE REGARDING

FINANCIAL MANAGEMENT PLAN

(#326)

The Board of County Commissioners met at 2:30 p.m. in regular session to discuss the Financial Management Plan for Larimer County. Chair Disney presided; Commissioner Clarke was attending the CCI Tax and Finance Committee Meeting and Commissioner Duvall were absent due to illness. Also present were: Ed Hilbert and Kevin Anderson of Deloitte & Touche (D & T); Bob Keister, Budget Manager; Jim Stokes, Information Management Director; Diana Morton, Supervisor Accounting Operations; and Frank Lancaster, County Manager. Recording Clerk, S. Graves.

Mr. Lancaster stated that the purpose of today's meeting is for discussion of the next phase in the selection of a Financial Management Plan for the County; he noted that the Board has been pleased with the progress to date in identifying the needs of the County and the next step is the selection of a package. Mr. Lancaster noted that the questions to be answered are: 1) What is involved in the selection process; 2) What is the cost; and 3) What will the County receive for this cost. Mr. Hilbert stated that it has been suggested that D & T select the system for the County; he explained why they will not do that: 1) Constant changes in the market place - something new and better may be on the market this year and those systems need to be researched; 2) Ownership of the system - if D & T chose the system, it would be their system. Mr. Hilbert stated that the county must decide on the system so it is their system; however, he noted that D & T will be happy to assist the County in their selection.

Mr. Hilbert reviewed the various cost options: 1) Fixed price - $80,000 in professional fees and $20,000 in expenses - D & T will be with the County from RFP development to contract signing with a vendor; 2) Time and Material - $1500 per person per day (typically 10-hour days) + expenses - the County would use D & T when and where they desire; or 3) Time and Material with a Cap - the County will establish a budget and D & T will work with the County until that cap is reached; however, Mr. Hilbert indicated that D & T may not still be available for contract negotiations. Mr. Hilbert noted that these rates are at a 35% discount, which is allowed for governmental entities.

Mr. Hilbert reviewed and described in detail the steps of the Financial Management System Selection Vendor Workplan: 1) Prepare Request for Proposal; 2) Evaluate Proposals; 3) Schedule Vendor Presentations; 4) Schedule and Participate in Site Visits; 5) Determine and Finalize Computer and Database Configuration; 6) Work with Project Team to Develop Consensus on Vendor Selection; and 7) Negotiate Contract. Mr. Hilbert indicated how many person days each of these steps will take and stated they have allowed a contingency of 6 person days.

Questions from the Board followed; Mr. Lancaster asked several questions submitted by Commissioner Duvall. Chair Disney thanked Mr. Hilbert and Mr. Anderson for taking the time to brief the Board today and the information presented will be discussed and reviewed with Commissioners Clarke and Duvall.

The meeting adjourned at 3:45 p.m.

WEDNESDAY, JULY 12, 1995

ADMINISTRATIVE MATTERS

(#331)

The Board of County Commissioners met at 9:00 a.m. in regular session with Frank Lancaster, County Manager. Chair Disney presided and Commissioner Clarke was present; Commissioner Duvall was absent due to illness. Also present were: Cpl Don Griffith, Emergency Services; and Neil Gluckman, Assistant County Manager. Recording Clerk, S. Graves.

1. OPEN PUBLIC COMMENT: During a previous meeting, the Board decided to have an open session before Administrative Matters each week to provide an opportunity for the public to come in and discuss any subject with the Board. George and Mary Brunson of 7609 Glade Road requested that a 3-mile section of North Glade Road be paved and they noted that by paving the road, maintenance costs for the County would be greatly reduced. Chair Disney advised the Brunsons that Public Works will conduct a traffic count on the road and if the count indicates over 200 vehicle trips per day, the road will be treated with magnesium chloride; if there are over 400 vehicle trips per day, then the County will place the road on their schedule for paving. Commissioner Clarke suggested to the Brunsons the possibility of forming a Special Improvement District to obtain funding for paving. David Lauer informed the Board that a petition is being circulated for a new initiative to be placed on the ballot to build new parks in Fort Collins and Larimer County and he requested the Board's support. Mr. Lauer stated that they are hoping to develop a private/public partnership with private enterprise, Poudre R1 School District, Colorado State University, Cities, and the County to anticipate needs over the next 4 or 5 years and have a scaled down initiative for 7 or 8 years rather than 25 years. Commissioner Disney asked how much conversation have they had regarding this initiative with Loveland and Estes Park; Mr. Lauer indicated none. Discussion followed; the Board stated they feel this should be more a function of the Cities rather than the County. Mr. Lauer also discussed the problem of the shortage of migrant housing in Larimer County; he asked if the Board would be interested in developing a city/county united front to provide additional migrant housing. Commissioner Clarke noted that the Board has a meeting scheduled on August 8, 1995 at 2 p.m. to discuss this subject and invited Mr. Lauer to attend. Mr. Lauer thanked Chair Disney for coming up to the Poudre River Festival recently.

After the public comments, Steve Porter of the Coloradoan asked the Board for their reaction regarding the first open public comment session; Chair Disney responded that even if no one comes, the public will know that the Board is available for comment and the door is open to anyone.

2. INTERGOVERNMENTAL AGREEMENT TO ESTABLISH THE POSITION OF LARIMER COUNTY WILDFIRE MITIGATION COORDINATOR: Mr. Lancaster requested Board approval, and the Chair's signature, on the Intergovernmental Agreement to establish the position of the Larimer County Wildfire Mitigation Coordinator.

M O T I O N

Commissioner Clarke moved that the Board approve the Intergovernmental Agreement to establish the position of Larimer County Wildfire Mitigation Coordinator and authorize the expenditure of an amount not to exceed $16,463 to be derived from the Emergency Services Budget, with a corresponding amount allocated to the Emergency Services Budget to cover this expenditure.

Motion carried 2 - 0.

A95-82 INTERGOVERNMENTAL AGREEMENT BETWEEN THE

BOARD OF COUNTY COMMISSIONERS, THE UNITED STATES

FOREST SERVICE, AND THE STATE BOARD OF AGRICULTURE

TO ESTABLISH THE POSITION OF LARIMER COUNTY

WILDFIRE MITIGATION COORDINATOR

3. WORKSESSION:

-- Mr. Lancaster asked the Board how many guests will be coming to the Annual Parks Board Meeting, and he asked who will be attending the Smart Growth Award Ceremony in Denver on Saturday; Chair Disney stated that he will be bringing one guest to the Parks Board Meeting and he will attend the Smart Growth Award Ceremony. Mr. Lancaster invited the Board to attend the Department Head Meeting at 8:30 a.m. this Friday to tour the new Fort Collins High School; Commissioner Clarke indicated he will attend.


COMMISSIONER REPORTS:

-- Commissioner Clarke reported on the tour and meeting he recently attended at Island Grove in Greeley; he noted that there is a real need for a Detox Center in Larimer County and this concern needs to be addressed in the near future.

-- Commissioner Clarke reported on the Colorado Counties, Inc. Tax and Finance Committee Meeting he attended on Monday, July 10, 1995 and noted that a presentation regarding Tax Policy Reform will be made to the Legislature in August of this year.

-- Chair Disney gave a brief report on the meeting yesterday with Deloitte & Touche.

-- Chair Disney reported that at the last Environmental Advisory Board meeting, a recommendation was made that their Board be expanded by two additional members.

M O T I O N

Commissioner Clarke moved that the Board authorize the Environmental Advisory Board to expand their membership by two members - nine members appointed and two additional members as representatives from the Cities of Fort Collins and Loveland.

Motion carried 2 - 0.

5. DOCUMENT REVIEW:

M O T I O N

Commissioner Clarke moved that the Board approve the Minutes for the week of July 3, 1995, as submitted.

Motion carried 2 - 0.

M O T I O N

Commissioner Clarke moved that the Board approve the Schedule for the week of July 17, 1995, as submitted and amended.

Motion carried 2 - 0.

M O T I O N

Commissioner Clarke moved that the Board approve the Petitions for Abatement, as recommended by the County Assessor, for the following: Dellenbach Leasing; Kinkos Copy; Bergmann; Traeger; Chimney Rock Ranch; Koppes; Hardman; Windsor Investments; Timberline Partners; Williams; R. J. Develco., Inc. (14 Petitions); McMurry; Bickkle; and Whittington.

Motion carried 2 - 0.

M O T I O N

Commissioner Clarke moved that the Board approve the following documents, as listed on the Consent Agenda for July 12, 1995.

MISCELLANEOUS DOCUMENTS: Lot Sale Restriction FRY Minor Residential Development (#94-EX0588); Omnibus Certificate of County - Larimer County, Colorado Special Assessment Bonds - Larimer County Local Improvement District No. 1994-1 and Certified Signature for Filing with Secretary of State, all for Colony Ridge Subdivision; FRY Minor Residential Development Platy; Industrial Business Park International Amended Plat; Crystal Lakes 6th Filing Amended Plat; Glacier View Meadows 12th Filing Amended Plat; Glacier View Meadows 8th Filing Amended Plat; and Glacier View Meadows 1st Filing Amended Plat. LIQUOR LICENSES: Licenses were issued for: Rustic Resort - 6% - Bellvue, CO.; SPECIAL EVENTS PERMIT for the Glen Haven Area Volunteer Fire Department, Inc. - 6% - Glen Haven, CO.; J. J.'s Lounge - 6% WITH EXTENDED HOURS; Rustic Liquors - 6% - Bellvue, CO.; Villa Tatra - 6% - Lyons, CO.; Ptarmigan Club - 6% - Fort Collins, CO.; Lincoln Street Grille - 6% and CHANGE OF TRADE NAME FROM HAUF BRAU - Fort Collins, CO.; Red Feather Super Market - 3.2% - Red Feather, CO.; Conoco #06358 - 3.2% - Loveland, CO; Conoco #06354 - 3.2% - Fort Collins, CO.; and CSU Concessions at Hughes Stadium - 3.2% - Fort Collins, CO.

A95-83 ADDENDUM TO UNISYS STATE AND LOCAL GOVERNMENT

AGREEMENT NO. 90100047 BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND UNISYS CORPORATION

C95-34 CONTRACT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND THE STATE DEPARTMENT OF

TRANSPORTATION (Traffic Accident Records Management Program)

C95-35 CONTRACT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND THE STATE DEPARTMENT OF PUBLIC

SAFETY, DIVISION OF CRIMINAL JUSTICE (Juvenile Diversion

Services)

D95-18 DEED OF DEDICATION BY M M P M S C LIMITED

LIABILITY COMPANY (Project #148 - Centennial Drive)

R95-104s FINDINGS AND RESOLUTION NAMING A PREVIOUSLY

NAMED STREET OF MT. CHAMPION TO NORTH RIM ROAD

R95-105s FINDINGS AND RESOLUTION CHANGING THE STREET NAME

CHOKE CHERRY ROAD TO WILDCAT ROAD AND NAMING

PREVIOUS UNNAMED STREETS

R95-106s FINDINGS AND RESOLUTION NAMING ROADS IN POUDRE

RIVER RANCH

R95-107s FINDINGS AND RESOLUTION APPROVING THE REPLAT OF

FLOYD HICKS SUBDIVISION

Motion carried 2 - 0.

THURSDAY, JULY 13, 1995

BOARD OF EQUALIZATION

The Board of County Commissioners met at 2:30 p.m. as the Board of Equalization to review and consider recommendations from the Board of Referees on appeals of property valuations. Chair Disney presided and Commissioner Clarke was present; Commissioner Duvall was absent due to illnes. Recording Clerk, S. Graves.

M O T I O N

Commissioner Clarke moved that the Board approve the recommendations made by the Board of Referees for July 12, 1995.

Motion carried 2 - 0.

The meeting adjourned at 10:10 a.m.


______________________________________

JIM DISNEY, CHAIR

BOARD OF COUNTY COMMISSIONERS

( S E A L )

ATTEST:


____________________________________

Sherry E. Graves, Deputy County Clerk

July 12, 1995