PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

MONDAY, MAY 8, 1995

SUBDIVISIONS

(#272 @ 100; #274 & #275)

The Board of County Commissioners met at 9:00 a.m. in regular session with John Barnett, Director of Planning. Chair Disney presided; Commissioners Clarke and Duvall were present. Also present were: Al Kadera, Subdivision Administrator; Russell Legg, Chief Planner; Rex Burns and Harry Lynam, Engineering; Jerry Blehm, Director of Environmental Health; and Jeannine Haag, Assistant County Attorney. Recording Clerk, S. Graves.

Mr. Barnett requested the Board to table the item on today's agenda for the alleged violation at 1000 South Lincoln until May 15, 1995. Commissioner Clarke stated that his understanding is that application has been made to annex this property and therefore he thinks the City of Loveland should be involved in this controversy; Mr. Barnett responded that he has contacted the Loveland City Staff regarding this matter and they have shown no interest in assuming that responsibility until such time the site is annexed.

M O T I O N

Commissioner Duvall moved that the Board table the item for the alleged violation at 1000 South Lincoln in Loveland, Colorado until May 15, 1995, as requested by Mr. Barnett.

Motion carried 3 - 0.

1. TRAPPER'S POINT 2ND FILING (#93-SU0381): W 1/2, 02-07-68; EAST

SIDE OF COUNTY ROAD 5, 1/2 MILE NORTH OF COUNTY ROAD 48;

103.78 ACRES; 19 LOTS; FA-1 FARMING ZONING (05-08-95).

This is a request to divide 103.78 acres into 19 lots for single family dwellings (2 existing) ranging in size from 2.3 acres to 17.8 acres, with 31.3 acres open space. This item was previously reviewed as Trapper's Lake, Lac Hyatt and Trost MRD. Mr. Kadera reminded the Board that this item was heard by the Commissioners on March 13, 1995 and at that time was tabled to allow time for the developer to address concerns relating to

Lot 17, the submittal of a specific wetlands mitigation plan, and to address the question of open space permanent protection. Mr. Kadera reviewed the changes the applicant has made since that hearing; such as, designation of common open space which will become the responsibility and ownership of the property owner's association, the access to what was the north end of Lot 17 has been eliminated, 8 acres of the previous Lot 17 will become common open space, and an additional acre of open space will be provided in the center of the area. Mr. Kadera also noted that the applicant will be responsible for paving County Road 5 and reconstructing and paving an additional section of County Road 5 and rehabilitating CR 5 north of the site by applying a dust palliative; he stated that there are septic envelopes on each lot and there are no wetlands in private ownership. Mr. Kadera noted that the Planning Commission Recommendation is for denial of Trapper's Point 2nd Filing. The Staff Findings include: 1) The proposed Trapper's Point Second Filing is consistent with the existing zoning of the site and with existing development in the area; 2) Particular attention must be paid to wetland protection and the citing of septic systems on this property, but these factors should not prevent development of the site; 3) This project will result in impacts on the county roads in this area. This applicant should be responsible for mitigating any potential complaints concerning dust on County Road 5 north of the access to this subdivision; 4) Adequate utility service and fire protection are available to this site; 5) Approval of the preliminary plat for Trappers Point Second Filing, with the following conditions, will not result in any significant negative impacts on surrounding properties, utility services, transportation facilities or the natural environment.

The Staff Recommendation is for approval of the Preliminary Plat for Trapper's Point Second Filing, with ten conditions. Discussion and questions from the Board followed; Chair Disney asked about mosquito control and expressed concern regarding proximity to transmission lines. Mr. Blehm suggested that notes regarding these matters could be placed on the Final Plat and also reproduced on the homeowner's covenants. Discussion ensued regarding the septic system plan for the area.

Jim Martell, attorney for the applicant, submitted a summary sheet to the Board outlining the characteristics of the subdivisions recently approved as well as backup documentation to support everything on the summary; he noted the subdivisions all have comparable zoning and the same designation under the land use plan, either rural or rural non-farm. Mr. Martell noted that all of the subdivisions used for comparison have septic systems and most have some form of off-site road improvements; he noted that the cost for doing the paving and dust control will be $4,530 per lot, which is more than double what anyone else has paid for off-site road improvements. Mr. Martell reviewed the comparisons to open space and noted that most of the approved subdivisions have provided no open space. He submitted a copy of the protective covenants, which will be added to the First Filing and will include a new condition regarding restrictions on the use of Tract A and he stated that the covenants can be revised to include all the plat notes, as suggested by Mr. Blehm. In summary, Mr. Martell stated that this proposal complies with the zoning ordinance, all the subdivision regulations have been met, it is consistent with the development in the area, significant open space has been provided, off-site road improvements will be made that no other subdivision has been required to make, it is an

appropriate use of the property, and the applicant has attempted to address all the issues and concerns which have been raised.

At this time, the hearing was opened for public testimony. Kelly Ohlson expressed appreciation to the Board for taking a second look at this application but suggested that the City should also be reviewing it; he offered several suggestions for improving the review procedure for all applications in the future and recommended the Board follow the direction of the Planning Commission and deny this request. Dana Leineger stated that even though the plan has been revised, there are no changes in the basic plan; she is still concerned that all of Lot 17 wasn't set aside for open space and is also concerned about the irrigation laterals and the protection of riparian issues. She suggested that when any proposals is to be reviewed by the Board that at least one Commissioner visit the site. Craig Howe, President of the Trapper's Point Homeowner's Association for the First Filing, stated that the Association wholeheartedly supports approval of the Second Filing.

To re-emphasize the applicant's position, Mr. Martell stated that the applicant has tried to keep the open space private and make it permanent, the covenants of the 1st Filing were amended and will be included as part of the 2nd Filing, and to create a 100-ft. setback on all the lots prohibiting any animals within that area; he noted that if the county wishes to hire a wetlands consultant the developer will pay that person, and with respect to the irrigation ditches, the developer has agreed to do what Mr. Blehm is requiring in that some of them will be eliminated completely and some will be concrete lined.

At this time, the public portion of the hearing was closed and opened for Commissioner's comments. Commissioner Duvall read aloud some of the comments made by members of the Planning Commission concerning enforcement of the county requirement for public sewer and she noted that the issues of roads and wetlands have not been sufficiently addressed. Commissioner Duvall stated that the key phrase in those comments is that the county's first choice is public sewer for all new development and she is concerned about the cumulative effect of adding more and more septic tanks in the county in a area of shallow depth to the water table. Commissioner Clarke stated he shares the concern about septic tanks, but in this case he likes the density proposed; he noted that if public sewer is extended to this area the developers will propose urban density in order to pay the cost for the sewer and improvements. Commissioner Clarke stated that if this proposal is not approved, it will make a statement that the county does not follow their own rules and regulations as suggested by staff and he thinks that, in this case, the developer has gone the extra mile to follow those rules and regulations. Chair Disney stated he is concerned about the cumulative effect of approving another subdivision on septic systems and he agrees it is not fair to change the rules in the middle of a development proposal.






M O T I O N

Commissioner Duvall moved that the Board adopt the Planning Commission Recommendation and deny the Trapper's Point 2nd Filing (#93-SU0381) because of a greater responsibility to future generations and it would be irresponsible to continue approving subdivisions in the county when the cumulative effect is not known and according to county policy, public sewer is preferred over septic systems.

Commissioner Clarke stated that, in his opinion, approving this application would show that the county is being responsible to future generations because of the density proposed.

Motion carried 2 - 1; Commissioner Clarke dissenting.

2. PATTERSON PLANNED UNIT DEVELOPMENT REVISED (#94-MS0503):

NW 19-06-68; SOUTH SIDE OF COUNTY ROAD 32, 1/3 MILE EAST OF

THE INTERSECTION OF COUNTY ROAD 13 AND COUNTY ROAD 32

AND IMMEDIATELY EAST OF THE PROPOSED WYNDHAM HILL PUD;

35 ACRES; 10 LOTS; FA-1 FARMING ZONING (05-08-95).

This is a request for a Preliminary Plat to divide a 35-acre lot, with one existing dwelling (under construction), into 10 lots for single family residential use (eight lots of approximately .7 - 1 acres each, one lot of 4.3 acres, and one lot of 6.15 acres) with about 14.84 acres (42%) of open space; this item was formerly reviewed as the Patterson Minor Residential Development (#93-EX0241) as a four-lot division. Mr. Legg described the proposal and reviewed the major concerns and issues; he noted that this item was heard previously by the Planning Commission on November 16, 1994 and was denied. After that hearing, the applicant revised the plan by changing the lot configuration and making the lots smaller, thereby increasing the amount of common open space. The Planning Commission reheard the matter on March 16, 1995 and recommend conditional approval. Mr. Legg noted that the revised proposal meets the requirements and goals of the recently adopted Corridor Plan. Staff Findings are: 1) The proposed Patterson Planned Unit Development is consistent with the zoning of the site and with the existing land use guidelines of the rural non-farm area; 2) Approval of the Patterson Planned Unit Development, with the following conditions, will not result in significant negative impacts on surrounding properties, utility services, transportation facilities, or the natural environment; 3) The Larimer County Planning Commission recommends approval of the Patterson Planned Unit Development Preliminary Plat as revised.

The Staff/Planning Commission Recommendation is for: A) Approval of the Master Plan of Patterson Planned Unit Development, with the following condition: 1) The Master Plan shall expire on May 8, 1998; B) Approval of the Preliminary Plat, with the following conditions: 1) The Final Plat shall meet the concerns of the County Engineer, the fire authority, the school district, and the City of Fort Collins. The cul-de-sac shall provide room and easements for emergency access to the east; 2) A wildlife enhancement plan shall be prepared for the pond and nearby areas. Results of the plan shall be included in

the landscape plan, covenants, subdivision improvements agreement and plat notes. A use and maintenance agreement shall be signed with other property owners of the pond; 3) Additional notes to be placed on the Final Plat: A) Drainage fees for the Fossil Creek Drainage Basin will be collected at the time of building permit issuance; B) Park fees will be collected at the time of building permit issuance; C) Radon testing shall be required prior to issuance of a Certificate of Occupancy; D) All construction shall be consistent with the recommendations of the Geotechnical Engineering Report; engineered foundation shall be required; E) Road maintenance is the responsibility of the Homeowner's Association of Patterson Planned Unit Development; 4) Lot 10 shall connect to public sewer.

Applicant Wanda Patterson reviewed the history of the proposal and stated that the property is an appropriate site for development and she noted that all utilities are available; she noted that this proposal is compatible with other development in the area, provides over 50% open space, and they have met all the criteria as required. Ms. Patterson stated that the theme of their development is for a country-rural environment and they are providing a rural natural landscape. Alan Patterson presented large visuals showing the plans for the development, including the landscaping to be provided; he noted that the homeowner's association will maintain the open space and there are no wetlands on the property.

At this time, the hearing was opened for public comment and the following persons addressed the Board in opposition to this proposal: Gerald Gunderson, Ben Herman, Kelly Ohlson, Sandra Tinsman, Bob Long, and Tom Williams Cipriani. These persons cited their concerns and stated that the project as designed is a good suburban project, but cannot be considered rural; they want to keep the rural setting as it exists now and all stated that the definition of rural needs to be clarified. They all expressed concern about setting a precedent if this development is approved; they expressed concern about the water shed line, the density proposed, the cumulative effect, the wrong intent of clustering, etc. Mr. Long recommended the proposal be redesigned with seven five-acre lots. Ms. Tinsman submitted a statement to the Board, signed by nineteen adjacent property owners opposing the proposed development, noting that the density as proposed far exceeds that which is reasonable in order to maintain the established rural character of the area. Ms. Tinsman suggested to the Board that whenever a development is being considered there should be neighborhood meetings in the beginning to get the neighbor's input and reactions to the proposal. Martha Noonan, adjacent property owner, spoke in support of the proposal stating that this site is adjacent to the city limits, has all utilities available and does not propose septic tanks, meets all the guidelines of the newly adopted Corridor Plan, has extensive plans in place, and meets the guidelines of logical, well-planned growth. Bill Patterson stated that the applicants have gone by the rules for two years; they were denied by the Planning Commission and then redesigned the plan as recommended by the Commission and now the neighbors are requesting the lots be designed larger--which they were originally. Mr. Patterson asked the Board how citizens are to know which rules to follow. After further discussion, Alan and Wanda Patterson made their closing comments to the Board about their proposed development.

At this time the public portion of the hearing was closed and opened for Commissioner comments: Commissioner Clarke stated that he agreed with the suggestion to include neighborhood meetings when a development proposal is first being considered should be included in the process of redesigning land-use policies for Larimer County. Commissioner Clarke stated that this development proposal is a good design for the corridor and is a great step forward; he likes the wildlife enhancement plan and does not see a problem with the proposed density. Chair Disney stated that he likes the entrance design and the aesthetics proposed; he also agrees with having the neighborhood meetings and stated that the county needs to create realistic expectations for land owners. Chair Disney stated that this proposal points out the need for TDR's and the need to pass legislation for funding the purchase of open space. Commissioner Duvall likes the idea of section planning and noted that the county just spent two years working on the Corridor Plan and this meets the intentions, objectives, and densities of that Plan. Commissioner Duvall asked if the requirement for the 28-ft. asphalt road could be reduced to try and maintain the rural character in the subdivision; Mr. Burns indicated they would be willing to compromise and narrow the road to 24 ft. but parking could not be allowed on the road.

M O T I O N

Commissioner Clarke moved that the Board adopt the Staff Findings and the Staff/Planning Commission Recommendation and approve the Patterson Planned Unit Development (#94-MS0503), with the conditions as outlined.

Motion carried 3 - 0.

3. DISCUSSION OF ROCKVIEW P.U.D.:

In working with the attorney for the Rockview P.U.D. in preparation for the rehearing of that matter, Mr. Legg asked the Board if there are other issues which need to be resolved, other than the traffic issue; the Board suggested that reimbursement for payment of road improvements by other developers and road maintenance in adjacent subdivisions be considered.

The meeting recessed at 1:00 p.m.

LIQUOR LICENSE HEARING FOR NEW MOON ENTERPRISES

(#275 @ 4500)

The Board of County Commissioners reconvened at 1:30 p.m. with County Attorney George Hass for a liquor license hearing for New Moon Enterprises, LLC., dba White Buffalo. Chair Disney presided and Commissioner Clarke was present; Commissioner Duvall were absent. Also present was County Manager Frank Lancaster. Recording Clerk, S. Graves.

Following a review of the contents of the application file by Mr. Hass, applicant William L. Hull was sworn in and questioned. Mr. Hull made a presentation concerning the application, including clarifications required during the review of the file. For the record, Mr. Hass noted that there was no one appearing at today's hearing in opposition to the granting of this license.

This matter coming on to be heard this 8th day of May, 1995 of an application for a 6% Hotel and Restaurant Liquor License from New Moon Enterprises, LLC. dba White Buffalo, and the Board of County Commissioners having heard the testimony and evidence has considered the same and being fully advised on the premises, find that the requirements of the neighborhood and the desires of the inhabitants indicate that the said license should be granted. Therefore, it is ordered that a Colorado 6% Hotel and Restaurant Liquor License be granted to New Moon Enterprises, LLC. dba White Buffalo.

M O T I O N

Commissioner Clarke moved that the application of New Moon Enterprises, LLC. dba White Buffalo for a 6% Hotel and Restaurant Liquor License, at the location of 5400 N. Garfield Avenue in Loveland, Colorado 80538 in the County of Larimer, be granted.

Motion carried 2 - 0.

The meeting adjourned at 1:40 p.m.

TUESDAY, MAY 9, 1995

HUMAN RESOURCES STANDING MEETING

MAY 9, 1995

(#276)

The Board of County Commissioners met at 9:30 a.m. in regular session with Ralph Jacobs, Human Resources Director. Chair Disney presided; Commissioners Clarke and Duvall were present. Also present were: Frank Lancaster, County Manager; Neil Gluckman, Assistant County Manager. Recording Clerk, A. Jensen.

1. Policy on Vacant Positions: Mr. Jacobs came before the Board to discuss the vacant positions policy. The discussion continued with a review of the responses received to the draft for a vacant positions policy, the merits and disadvantages of such a policy, and the appropriate budget process for capital expenditures. Mr. Jacobs stated he will notify departments of vacant position deletions at sixty days and at thirty days utilizing current payroll reports. It was also noted that a department, upon notification, can address the Board and request that the position remain open. Mr. Jacobs will incorporate these two items into the vacant positions policy.

M O T I O N

Commissioner Duvall moved that the Board adopt the Vacant Positions Policy, as presented by Mr. Jacobs, to include a provision for notifying departments of future deletions as well as allowing an avenue of re-dress to the Board for keeping vacant positions within the requesting department.

Motion carried 3 - 0.

2. Partnership with Schools: Mr. Gluckman gave a detailed accounting of how this proposal was developed, together with statements of the desired focus and goals. Ms. Zeleny, Director of Volunteer Programs at Poudre R-1, emphasized the importance of this program in helping local schools. Ms. Zeleny also discussed the involvement of local businesses and their positive impact on education. It was stated that the purpose of today's meeting is for the Board to review a draft for a Partnership with Schools proposal, to solicit comments from the Board and request permission to proceed in development of this policy. Mr. Jacobs reviewed the draft policy before the Board concluding with the statement that he will be contact all County departments for input. Commissioner Duvall suggested that all school districts should be included in this partnership. The Commissioners expressed their support for this program as well as compliment Mr. Gluckman and Ms. Zeleny's efforts. CONSENSUS OF THE BOARD was to instruct Mr. Jacobs to proceed with developing a Partnership with Schools policy. Ms. Zeleny offered to do on site training for County employees.

3. Review of Planned Procedure for 1996 Pay Plan Revision: Mr. Jacobs stated that this item is an effort to begin discussion for the 1996 pay plan. Much discussion ensued regarding methodology in gathering data and the survey to be used as a benchmark for Larimer County employees salaries. CONSENSUS OF THE BOARD was to instruct Mr. Jacobs to proceed with data collection and to utilize the Jefferson County survey as the benchmark, supplementing information as needed.

At this time, George Hass, County Attorney; Jeannine Haag, Assistant County Attorney; Donna Hart, Assistant to the County Manager; Russ Legg, Senior Planner; and John Barnett, Planning Director, joined the meeting for discussion of pending litigation.

M O T I O N

Commissioner Clarke moved that the Board go into Executive Session to discuss pending litigation and contract negotiations.

Motion carried 3 - 0.

Meeting adjourned at 12:40 p.m. No action taken.



PUBLIC HEARING REGARDING ENERGY IMPACT ASSISTANCE PROGRAM

(#278)

The Board of County Commissioners reconvened at 2:00 p.m. with Robert Thompson, FTC Program Specialist. Chair Disney presided; Commissioners Clarke and Duvall were present. Also present were: Frank Lancaster, County Manager. Recording Clerk, A. Jensen.

Chair Disney began the meeting with introductions of all present, turning the meeting over to Mr. Thompson. Mr. Thompson submitted an agenda for today's meeting and the two applications requesting funding from the Impact Assistance Program. It was noted the two applicants were: the Town of Wellington and the Poudre Canyon Fire Protection District.

Mr. Sandoval approached the podium to give an overview of the Impact Assistance Program. Several topics were covered, such as, how funding is acquired for dispersal, the process and criteria used to select appropriate applicants, and the structure of the nine member review board appointed by the governor. Examples of previous recipients were detailed. Mr. Sandoval noted that the applicants will be reviewed in Alamosa July 6 and 7, as well as extend an invitation to the Commissioners to attend. Commissioner Duvall inquired if match funding was required. Mr. Sandoval responded "No, match funding is not required, but does improve an applicant's chances for funding from this program since it demonstrates strong local support."

Mr. Thompson introduced Mr. West, Circuit Rider City Manager for the Town of Wellington. Mr. West addressed the Board, introducing Mr. Krieger the Town of Wellington's Mayor. Mr. West continued his presentation with a discussion of the application which is requesting funding to update and revise the Town of Wellington's Comprehensive Plan. Much discussion followed regarding the merits of this request. Mr. West noted the last time the Wellington Comprehensive Plan was updated was in 1983 and also funded through the Impact Assistance Program. The Town of Wellington is requesting $30,000 from the State, having provided $10,750 from their budget to go towards updating their comprehensive plan. Mr. West also noted that the Board had given $2000.00 to the Town of Wellington in the recent past for an unrelated project, which was returned unused to the County.

The meeting was then opened to invite questions and/or comments regarding the application for the Wellington Comprehensive Plan - Update and Revision.

Commissioner Duvall noted in the application that this plan includes development of an Intergovernmental Agreement with the County. Mr. West stated that County staff is reviewing the draft proposal I.G.A. (Intergovernmental Agreement) between the County and Wellington. Chair Disney inquired as to the commitment Mr. West and the Town of

Wellington have to public participation to this plan. Mr. Krieger stated he has not conducted a house to house survey, but assures the Commissioners that 99% of the people in the Wellington area are in support of this application and re-working the Comprehensive Plan. Mr. West also stated they will hire a consultant to facilitate public input. Much discussion followed regarding the goals of this comprehensive plan and how it will address various issues.

At this time, Mr. Thompson introduced Mr. Thorne with the Poudre Canyon Fire Protection District. Mr. Thorne addressed the Board, detailing the Poudre Canyon Fire Protection District's application, the current condition of the equipment, the impact of recent developments on the Fire District, fund raising efforts of the local residents and the 23 volunteers, and the criteria employed in determining current needs. It was noted that the Poudre Canyon Fire Protection District has been able to raise 50% of their needed funding and are requesting 13,505 in Impact Assistance Funds.

Chair Disney expressed concern regarding fire mitigation and inquired what was currently being done to create defensible areas by the Poudre Canyon Fire Protection District. Mr. Thorne responded that the Fire District has distributed a pamphlet relaying crucial information on how to reduce fire hazards, reporting an excellent response has been seen from this type of education.

Mr. Thompson opened the meeting to questions and/or comments.

Mr. Sandoval was requested to review the selection process and the criteria used to decide on funding recipients, noting that need and local commitment are critical in determining which applicant receives funding. Discussion ensued regarding funding, how the funds are acquired and how they are allocated.

Commissioner Duvall stated these are two important projects for different reasons, inquiring of her colleagues if the Board was willing to contribute financially to the Wellington application. Commissioner Clarke suggested to give the Town of Wellington $5000 and give the Poudre Canyon Fire Protection District the top priority designation. Chair Disney expressed his support for Commissioner Clarke's suggestion. Much discussion ensued regarding the issues governing the two proposals, the merits and importance of each application.

M O T I O N

Commissioner Clarke moved that the Board give the Town of Wellington $5000 towards funding the Wellington Comprehensive Plan ($2000 from the returned funds from the Town of Wellington to the County and $3000 from the Commissioners Special Project Fund, giving the Poudre Canyon Fire Protection District the number one priority designation.

Motion carried 3 - 0.

Chair Disney stated he will attend the review hearing on July 7 in Alamosa and Commissioner Clarke will be present at the July 6 hearings.

Meeting adjourned at 3:00 p.m.

WEDNESDAY, MAY 10, 1995

ADMINISTRATIVE MATTERS

(#279, 280, 281)

The Board of County Commissioner met at 9:30 a.m. in regular session at Cache La Poudre Junior High with Frank Lancaster, County Manager. Chair Duvall presided; Commissioner Clarke and Commissioner Disney were present. Also present were; Steve Moore, Senior Software Analyst; Bob Keister, Budget Manager; Roy Schutt, Software Analyst; Jim Stokes, Information Management Director; Neil Gluckman, Assistant County Manager; Donna Hart, Assistant to the County Manager; Patty Arnett, Health Department Business Office Director; Vicki Grassman, Mental Health Assistant Director; Cpl. Don Griffith, Emergency Operations Section; Bill Nelson, Emergency Operations Section. Recording Clerk, A. Jensen.

1. Introductions and Statement of Purpose: Commissioner Disney began the meeting with introductions of all staff members in attendance, stating that Commissioner Duvall will act as Chair today, since the meeting was being held in District 2. Chair Duvall welcomed the students.

2. Women in Recovery Week Proclamation: Ms. Schanel, Assistant Director of TEAM Fort Collins addressed the Board, explained the proclamation before the Board and stated that on Saturday, May 13 from 12:00-5:00 an event will be held to be sponsored by TEAM Fort Collins in honor of the week. Chair Duvall read the proclamation declaring May 12 -19 as Women in Recovery Week.

M O T I O N

Commissioner Clarke moved that the Board of County Commissioners proclaim the week of May 12 - 19 as Women in Recovery Week.

Motion carried 3 - 0.

The Commissioners were complimentary of Ms. Schanel for allowing them the opportunity to make this proclamation.

3. Information Technology Advisory Committee: Mr. Lancaster gave a brief history of the Information Technology Advisory Committee's (I.T.A.C.)proceedings and presented the Board with a memo outlining the recommendations and options from the I.T.A.C. The ensuing discussion centered around the financial package request, the hardware required, funding of this project, and how networking the County will integrate with the financial package yet to be decided. It was noted by Mr. Lancaster that a financial system will not work without networking the County. The I.T.A.C. is recommending option 1, as outlined in the memo, requiring a request of $650,000 from the Commissioners in addition to the $400,000 unencumbered and available in the Information Management Division's budget. Chair Duvall sought clarification from Mr. Keister regarding the various projects under consideration by the Board, such as the

juvenile detention center and possible modifications to the jail. Mr. Stokes emphasized the importance of installing a network prior to implementing a new financial system.

M O T I O N

Commissioner Clarke moved that the Board authorize the expenditure of $650,000 for implementation of the County Computer Network as outlined in Mr. Lancaster's May 8, 1995 memo to the Commissioners which is referred to as Option 1.

Motion carried 3 - 0.

The Commissioners briefly suspended the meeting to interact with the students.

4. Increase in Staffing for Health Department Maternity Assistance Program:

Ms. Arnett came before the Board requesting 1.15 F.T.E. for the Health Department, briefly summarizing the purpose for the increased staff. Ms. Arnett noted that Medicaid income would cover the additional expenditure and no County money will be used.

M O T I O N

Commissioner Clarke moved that the Board Authorize the addition of 1.15 F.T.E. to the Health Department to fund a Senior Secretary and two Public Health Nurses. To be funded from additional Medicaid income. These positions are contingent on continued funding from grants and Medicaid sources.

Motion carried 3 - 0.

5. Increase from .75 to 1 F.T.E. for Accounting Position in Mental Health Department: Ms. Grassman approached the Board with a request to increase a position from .75 to 1 F.T.E. Ms. Grassman briefly explained the need for this increase.

M O T I O N

Commissioner Clarke moved that the Board approve the increase from .75 F.T.E. to 1 F.T.E. for an accounting position in the Mental Health Department.

Motion carried 3 - 0.

6. Worksession:

A. Discussion regarding Forester: Mr. Nelson briefly reviewed a meeting he and Mr. Griffith had with the State regarding the possibility of sharing a forester between the County and the State to help with fire mitigation. It was noted by Mr. Nelson that this person would possibly housed in Emergency Management with the County providing a vehicle for this individual. The purpose

of this discussion, as stated by Mr. Nelson, is to determine if the Board wishes to proceed with this project. If the Board is interested in sharing a forester, Mr. Nelson stated he will need a letter stating their interest, which will then be submitted at a meeting he and Mr. Griffith will have with the State May 18, 1995. Chair Duvall stated that Larimer County is at the highest risk for fires in the State of Colorado. Discussion ensued with respect to funding and previous fires. CONSENSUS OF THE BOARD was to instruct Mr. Nelson to compile a letter showing the County's support for this program and to include a clause stating that funding for the County's portion will not exceed 50%.

The meeting was opened for student interaction.

B. Finance Director Position Recommendation: Mr. Lancaster distributed a memo to the Commissioners regarding replacement of the Controller and Finance Director. Mr. Lancaster outlined his research in identifying the options presented, stating the recommendation is to proceed with option 4. Discussion continued with respect to the pros and cons relative to the options as listed in the memo, as well as long range goals for the County Manager's position. Mr. Lancaster noted that option 4 (consolidation of administrative services under the County Manager) would centralize internal services, with Mr. Lancaster overseeing the administrative aspect of the departments and the department head, for each particular department, concentrating on the technical aspects.

M O T I O N

Commissioner Disney moved that the Board combine the Controller and Finance Director positions into one position and advertise for this one position.

Motion carried 3 - 0.

Discussion continued regarding the various options. Chair Duvall stated she wants to see an organization chart showing the options listed in Mr. Lancaster's memo.

M O T I O N

Commissioner Clarke moved that the Board table the decision on how the County Manager interacts with the Information Management Division and the Financial Administration Division until they look at an organizational chart prior to the next Administrative Matters meeting.

Motion carried 3 - 0.


C. Items for Meeting with Loveland City Council: Mr. Lancaster presented the Board with possible agenda items for the meeting between the Commissioners and the Loveland City Council on May 30. It was determined that item 1, regarding impact of decisions on county roads, P.L.U.S. and transfer of development rights would be the items for discussion.

D. Items for Policy Matters Discussion: Items as listed were approved.

E. Items for next week's Standing Meetings: All agenda items approved.

7. Commissioners Reports: No reports tendered.

8. Document Review: The following documents, of a routine nature, were considered by the Board:

M O T I O N

Commissioner Clarke moved that the Board permanently remove the Minutes and Schedule from the consent agenda to allow for discussion.

Motion carried 3 - 0.

M O T I O N

Chair Duvall moved that the Board approve the items listed on the Consent Agenda on Document Review for May 10, 1995, as outlined below:

MISCELLANEOUS DOCUMENTS: First Quarter Report - 1995 and Special Reserve Fund; Musslewhite Amended Exemption - approval granted by this action; Carriage Hills Amended Plat; Windcliff Fifth, Amended Plat; Lindenwood 1st Amended Plat; and South Nokomis Lake Amended Plat. LIQUOR LICENSES: A Liquor License was issued to: The Landing Restaurant & Beach Club - 6% with Extended Hours - Fort Collins, CO; Pot Belly Restaurant & Lounge - 6% with Extended Hours - Red Feather Lakes, CO; Fort Namaqua Wine & Spirits - 6% - Loveland, CO; Glen Haven General Store - 3.2% - Glen Haven, CO; Overland Foods - 3.2% - LaPorte, CO; Loveland County Store - 3.2% - Loveland, CO. County approval was granted to: Alman's Deliworks - 6%- Fort Collins, CO; Spring Canyon Inn - 6% also report of corporate changes - Fort Collins, CO; Dark Horse Restaurant & Tavern - 6% change of ownership - Estes Park, CO; and Sandy's Convenience Store - 3.2% - Fort Collins, CO. ABATEMENTS: Schlotzsky's, Schedule Number 8173095; Burgess/Raymond, Schedule Number 0141046; Windemere Development, Schedule Number 1393707; Snowoods Land, Schedule Number 1222791; Reu, Schedule Number 0150703.


A95-48 AMENDMENT TO AGREEMENT BETWEEN THE BOARD

OF COUNTY COMMISSIONERS AND THE POUDRE SCHOOL

DISTRICT R-1, LARIMER COUNTY SHERIFF FOR THE

SCHOOL RESOURCE OFFICER.

A95-49 AGREEMENT FOR LEGAL SERVICES BETWEEN THE BOARD

OF COUNTY COMMISSIONERS AND GRIMSHAW & HARRING,

P.C.

A95-50 LIBRARY SERVICES AGREEMENT BETWEEN THE BOARD OF

COUNTY COMMISSIONERS AND THE CITY OF LOVELAND.

A95-51 LIBRARY SERVICES AGREEMENT BETWEEN THE BOARD OF

COUNTY COMMISSIONERS AND THE CITY OF FORT

COLLINS.

A95-52 AGREEMENT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND BANNER MANUFACTURING

COMPANY.

A95-53 AGREEMENT CONCERNING THE HAULING OF WASTES

FROM THE BERTHOUD TRANSFER STATION BETWEEN

THE BOARD OF COUNTY COMMISSIONERS AND THE

BROWNING-FERRIS INDUSTRIES OF COLORADO, INC.

(Trash hauling services from Berthoud, Red Feather Lakes,

and Wellington Transfer Stations to Landfill)

C95-16 COUNTERPROPOSAL CONTRACT TO PURCHASE LOT 24

CEDAR PARK ESTATES.

C95-17 VACANT LAND/FARM AND RANCH CONTRACT TO

PURCHASE LOT 21, CEDAR PARK ESTATES 1ST FILING.

C95-18 COUNTERPROPOSAL CONTRACT TO PURCHASE LOT 22

CEDAR PARK ESTATES.

C95-19 CONTRACT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND COULSON EXCAVATING

COMPANY, INC. (Reconstruction of County Road 17 from

County Road 28 to Fort Collins City Limits Project #117)

D95-08 DEED OF DEDICATION - MCCLUSKEY

R95-55s FINDINGS AND RESOLUTION GRANTING THE MILLER

MINOR RESIDENTIAL DEVELOPMENT APPEAL.

R95-56s FINDINGS AND RESOLUTION DENYING THE DELINE

MINOR RESIDENTIAL DEVELOPMENT APPEAL.

R95-57s FINDINGS AND RESOLUTION NAMING A PREVIOUSLY

UNNAMED STREET EAST OF HIGHWAY 287 AND NORTH

OF COUNTY ROAD 72.

Motion carried 3 - 0.

Discussion ensued regarding the Minutes for the week of April 24, 1995.

M O T I O N

Commissioner Clarke moved that the Board approve the Minutes for the week of April 24, 1995 as amended.

Motion carried 3 - 0.

M O T I O N

Commissioner Clarke moved that the Board approve the Minutes for the week of May 1, 1995.

Motion carried 3 - 0.

Discussion followed regarding the Schedule for the week of May 15, 1995.

M O T I O N

Commissioner Clarke moved that the Board approve the Schedule for the week of May 15, 1995 as amended.

Motion carried 3 - 0.

M O T I O N

Commissioner Clarke moved that the Board recommend the site application for the South Fort Collins Sanitation District to the State of Colorado.

Motion carried 3 - 0.

9. Open Discussion with Students: The Commissioners then opened the meeting to include the students present for discussion and questions.

The meeting adjourned at 11:45 a.m.

MEETING REGARDING "HELP PRESERVE OPEN SPACES"

BALLOT INITIATIVE

(#277)

The Board of County Commissioners met at 1:30 p.m. in regular session with John MacFarlane, Parks Director. Chair Disney presided; Commissioners Clarke and Duvall were present. Also present were: Neil Gluckman, Assistant County Manager; and K-Lynn Cameron, Parks Planner. Recording Clerk, A. Jensen.

Mr. MacFarlane began the meeting with a review of the draft proposal as submitted by the Help Preserve Open Spaces Committee, stating the Committee is ready to go with the proposal and develop the ballot language. Ms. Cameron outlined to whom the ballot proposal was routed to, requesting comments; which were then turned over to the Help Preserve Open Spaces Committee. Ms LaRue briefly discussed the Committee's efforts and comments garnered from citizens across the County, noting an overwhelming response of support for this proposal, as well as invite the Commissioners to the 'kick-off' to be held Saturday May 13 in Old Town from 2:00 - 4:00 p.m. Ms. LaRue stated the purpose of today's meeting is to answer questions for the Commissioners and ask for their support. Mr. Keith distributed a copy of the ballot language for the Commissioners to review. Chair Disney suggested that the Committee detail how much money will be raised with the .25 cent eight year sales tax and how it will be used. The Commissioners stated they will all attend the 'kick-off' in Old Town to show support for this initiative. Discussion continued regarding ballot deadlines and requirements.

Meeting adjourned at 1:45 p.m.

MEETING WITH ESTES LAND TRUST REGARDING GREATER

OUTDOORS COLORADO GRANT FOR MEADOWDALE

RANCH ACQUISITION

(#277)

The Board of County Commissioners reconvened at 3:00 p.m. in regular session with John MacFarlane, Parks Director. Chair Disney presided; Commissioners Clarke and Duvall were present. Also present were Neil Gluckman, Assistant County Manager; and K-Lynn Cameron, Parks Planner. Recording Clerk, A. Jensen.

Mr. Klaphake, Estes Park Town Administrator, reviewed the merits of the Greater Outdoors Colorado grant proposal for the Commissioners, requesting that the Board sponsor this application for funding which will then be used to purchase the Meadowdale Ranch. Mr. Amos, Estes Valley Land Trust Representative, addressed the Board, briefly outlining the history leading up to the grant application. Discussion followed regarding the criteria used in rating applications, funding priorities, information to be included in the application, the value of the land under consideration, other open space projects currently under consideration and who should sponsor this application. Mr. Klaphake stated this

application will carry heavy consideration since it has a national park endorsement as well as Congressman Allard's recommendation. Discussion regarding the importance of this purchase ensued. Mr. Klaphake reiterated the purpose of this meeting today was to request the Board's sponsorship of this application. Ms. Cameron stated she will research other projects the Commissioners are concerned about and report back to them prior to deciding if they should sponsor this proposal. Mr. Amos mentioned that the Planning Commission is desirous of endorsing the application.

The meeting adjourned at 4:10 p.m.

______________________________________

JIM DISNEY, CHAIR

BOARD OF COUNTY COMMISSIONERS

(SEAL)

ATTEST:


___________________________________

Sherry E. Graves, Deputy County Clerk


____________________________________

Aimee Jensen, Deputy County Clerk

May 10, 1995