PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

MONDAY, OCTOBER 10, 1994

SUBDIVISIONS

(#135)

The Board of County Commissioners met at 9:00 a.m. in regular session with the Director of Planning, John Barnett. Chair Pro-Tem Disney presided and Commissioner Hotchkiss was present; Chair Duvall will be participating in the Fort Collins Community Homecoming Parade. Also present were: Carol Evans, Planner; Russell Legg, Senior Planner; Al Kadera, Subdivision Administrator; Jerry White, Zoning Administrator; Rex Burns, Engineering; Jerry Blehm, Environmental Health; and Michael Abrams, Assistant County Attorney. Recording Clerk, W. Gebauer.

Mr. Barnett requested that the Board table the Seven Springs Ranch Planned Unit Development (#94-MS0568) until November 21, 1994.

MOTION

Commissioner Hotchkiss moved that the Board table the Seven Springs Ranch Planned Unit Development (#94-MS0568) until November 21, 1994, as requested by Mr. Barnett.

Motion carried 2 - 0.

Mr. Barnett noted that the following are consent items and will not be discussed in detail unless requested by the Commissioners or members of the audience.

1. HORSETOOTH LAKE ESTATES AMENDED PLAT (#94-SA0583): NE 1/4 01-06-70; LOCATED IN HORSETOOTH LAKE ESTATES; 1.08 ACRES; 2 EXISTING LOTS TO BE COMBINED; O-OPEN (10-10-94).

This is a request to combine two lots in order to create a larger building site. Ms. Evans noted that the current lots are very long and narrow, and that combining them would create a more suitable site for building and for a septic system. Staff Findings include: 1) Horsetooth Lake Estates Subdivision was recorded in 1964. Numerous amended plats to combine lots in this subdivision have been approved in the past; 2) The proposed amended plat would combine Lots 169 and 170, eliminating one building site and vacating the utility easements along the former common lot line; 3) All utility companies serving the site and the Larimer County Health and Engineering Departments have reviewed the request and stated no objection; 4) Approval of the Amended Plat of Lots 169 and 170, Horsetooth Lake Estates Subdivision should not result in any significant negative impacts on surrounding properties, services, transportation or the natural environment. Staff Recommendation is for Approval of the Amended Plat of Lots 169 and 170, Horsetooth Lake Estates. Douglas G. Curtis, the applicant, stated that the current lots are not suitable for development.

2. PTARMIGAN PLANNED UNIT DEVELOPMENT, 2ND FILING -- FINAL RELEASE OF COLLATERAL (#94-MS0109): S 1/2 OF 14-06-68; NORTHEAST CORNER OF COUNTY ROAD 5 AND STATE HIGHWAY 392; 42.64 ACRES; 107 LOTS; E-1 ESTATE ZONING (10-10-94).

This is a request to release the developer from the Subdivision Improvement Agreement. Mr. Legg reviewed the staff findings and recommendation. Staff Findings include: 1) The applicant has completed construction of the 2nd filing and is requesting release of collateral and the Subdivision Improvement Agreement. The original agreement was for $922,535.78. Collateral is a cash escrow account governed by an addendum to the standard Subdivision Improvements Agreement; 2) The County Engineer, the County Health Department, and the State Highway Department recommend release as do other serving agencies. Staff Recommendation is for Approval of the release of the Subdivision Improvement Agreement and Addendum with the condition that the developer provide warranty collateral in the amount of $24,151.25. The applicant, Windsor Investment, was not present.

MOTION

Commissioner Hotchkiss moved that the Board adopt the Staff Findings and Recommendation and approve the Horsetooth Lake Estates Amended Plat (#94-SA0583), and the Ptarmigan Planned Unit Development, 2nd Filing -- Final Release of Collateral (#94-MS0109), with the condition as outlined.

Motion carried 2 - 0.

3. BLUE MOUNTAIN SUBDIVISION RIGHT OF WAY VACATION (#94-OS0577): 31-04-69, SOUTH OF COUNTY ROAD 4 ABOUT THREE MILES WEST OF HIGHWAY 287; FA 1-FARMING ZONING (10-10-94).

This is a request to vacate a 30 foot access easement along the north side of Lots 40 and 49 Mr. Kadera reviewed the staff findings and recommendations. Staff Findings include: 1) Blue Mountain Subdivision was approved in 1971; 2) The County Engineer has reviewed the proposed vacation and recommends conditional approval; 3) Lots cannot be left without access, therefore the easement to Lots 39 and 50 must be in place before vacation is completed; 4) Vacated right of way is added to adjacent lots. An amended plat will be required to reconfigure the affected lots. Staff Recommendation is for Approval of the request to vacate the right of way along the north side of Lots 40 and 49, Blue Mountain Subdivision with the following conditions: 1) The applicant shall submit an amended plat which reconfigures Lots 40 and 49 to account for the vacated right of way; 2) The applicant shall demonstrate that legal access is available to Lots 39&50. This access shall be subject to the review and approval of the County Attorney; 3) The applicant shall provide a written acknowledgment from the owners of Lots 39 and 50 that the vacation will not affect the special assessments for the paving of Blue Mountain Road nor any contractual arrangements regarding the placing of special assessments on any lot in Blue Mountain Subdivision. Mr. Kadera noted that the north half (30 feet) of the right of way was vacated and added to Lots 39 and 50 in 1977. The Planning Department's primary concern is that access through lot 39 to lot 50 be ensured if the lots are sold separately some time in the future. Mr. Kadera acknowledged that the current owner of Lots 39 and 50 is not a party to this application, and that the applicants would have to coordinate with their neighbor the granting of access to Lot 50. Mr. Burns emphasized that the current right of way is only 30 feet wide and that the Engineering Department does not consider it to be a useful right of way.

Commissioner Hotchkiss noted that the statutes prohibit the selling of landlocked property, and asked Planning to elaborate on the necessity of ensuring access to Lot 50 at this time. Mr. Kadera acknowledged that the owner could not legally sell Lot 50 without access, but stated that the County has had problems over access in similar situations in the past.

Attorney Bruce Moore, representing the applicants, stated that it has been determined during discussions with Planning that legal access is possible to the opposite end of Lot 50. Mr. Moore added that the applicants previously asked the owner of Lot 39 and 50 to provide access, but said the owner was not amenable to the proposal. Furthermore, he noted that Lots 39&50 have always been treated as one lot for road assessment purposes. Applicant Irma Lijnis presented photos of the property and of adjoining lots 39 and 50. Ms. Lijnis and applicant Lee Abernathy stated that this is primarily a fairness issue to them. They noted that the owner of Lots 39 and 50 vacated his half of the easement, but now asks them to provide access through their property to his Lot 50.

Commissioner Disney asked Planning to address the question whether or not access to Lot 50 is possible through the West. Mr. Kadera stated that such access is possible, but such a road has not yet been constructed. Commissioners Disney and Hotchkiss agreed that in principle the access to Lot 50 should be through Lot 39 instead of through Lots 40 and 49. Mr. Kadera stated that Planning would be willing to drop conditions #2 and #3, since the owner of Lots 39 and 50 seems to be recalcitrant at this time.

MOTION

Commissioner Hotchkiss moved that the Board accept the Staff Findings, accept the Staff Recommendations after striking conditions #2 and #3, and approve the Blue Mountain Subdivision Right of Way Vacation.

Motion carried 2 - 0.

4. SPRAGUE SPECIAL REVIEW (#94-ZR0393): 35-06-70, WEST SIDE OF COUNTY ROAD 27 ABOUT TWO MILES NORTH OF U.S. HIGHWAY 34; 19 ACRES (SITE E) AND 40 ACRES (SITE K); 2 LOTS; FA-1 FARMING ZONING (10-10-94).

This is a request to allow the use of a circular stone saw instead of the belt saw that was approved previously. Mr. White noted that this project originally came before the Board in April 1994. The Board approved a Special Review to allow construction of a building for stone sawing, processing, and the maintenance of quarry equipment. The applicants have discovered that the belted diamond saw that they intended to use is unsuitable for the type of stone found in the quarry. Instead, the applicants wish to use a large circular saw with an 8 foot, 10 foot, or 11.5 foot blade. Mr. White presented a photograph of the type of saw proposed, and stated that the applicants have asked the Board to permit them to operate the saw 24 hours a day. He stated that the primary concern is about noise, even though the nearest house is about 1700 feet away. Staff Findings include: 1) The proposed Special Review amendment complies with the intent and purposes of the Zoning Resolution and Comprehensive Land Use Plan; 2) the proposal is generally compatible with surrounding land uses, and should not impact surrounding land uses or property values in the area, if operated in accordance with the approved plans and recommended conditions; 3) The proposal will not impair the public health, welfare, prosperity, or safety. Staff Recommendation is for Approval of the request to allow use of a circular saw, in lieu of a belt saw, with the following conditions: 1) All conditions of approval for the original application shall apply except for condition #10. Condition #10 to read as follows: The building for stone processing and sawing shall be insulated for noise mitigation. There shall be no off property noise from the saw or stone processing within the building. The applicant shall not operate a crane larger than 10 ton capacity within the building. The saw currently used on the property shall be moved and operated inside the building in addition to the new electric saw. Applicant shall include an earth berm east of the building as part of the landscaping. The berm shall have a vegetative cover established within 1 year of construction; 2) Hours of operation for the saw and other stone processing equipment shall be 7:00 a.m. to 5:00 p.m. Mr. White stated that when the Special Review was initially approved, condition #10 required the applicants to complete a study of the existing background noise level, and mandated that the noise from the Special Review uses not exceed the background noise level. Upon further reflection, the Planning Department and the Health Department have determined that this requirement is impracticable and that no noise from the sawing operation should be permitted off the site in question. The Planning Commission Recommendation is for approval of the Sprague Special Review with the following conditions: 1) All conditions of approval for the original application shall apply; 2) Hours of business operation shall be from 7:00 a.m. to 5:00 p.m. Hours of operation for the saw shall be 24 hours a day; 3) Use of the saw shall be discontinued, if it is determined by Larimer County that the noise level exceeds the measured background noise level at any time. The applicant will work with the Health Department to establish a baseline noise level at the applicants' expense.

Mr. Blehm stated that the differences between the staff recommendations and the Planning Commission recommendations are not as great as they might appear. Mr. Blehm said that it would be extremely difficult to reach an agreement on an acceptable level of background noise. Noise is subjective, and a change in frequency may be noticeable even if the volume does not change. Furthermore, he noted that the noise from the circular saw will be great, as the users of the saw will need to use hearing protection. Other operators of saws of this type have assured the applicants that the sound should not be a problem with an insulated building with the doors closed, and that from the road people should only hear the vent fan, not the saw itself. As such, Mr. Blehm stated that he does not feel that it is unreasonable to require that there be no additional noise off the site.

Applicant Arlis M. Sprague, president of Arkins Park Stone Corporation, stated that they visited the Dakota Granite Quarry, which operates 6 of these saws 24 hours a day. Even with the doors open, they could not hear any loud noise until they were inside the building. Also, Ms. Sprague noted that one manufacturer has introduced a 14 foot diameter "silent-core" saw, which would be significantly quieter than a standard saw blade. Operators do have to use foam-type earplugs when operating the saws, but at the Dakota building it was not difficult to hold a conversation except directly next to the saw. From the outside, the sound did not carry far, and the building insulation seemed to absorb much of the sound. Ms. Sprague stated that they will obtain a silent-core saw if possible in order to provide the safest, most healthful environment possible for employees. She cautioned, however, that, at the present, there is only one manufacturer of silent-core saw blades of this size, and this manufacturer may not be able to meet their needs. Ms. Sprague said that they would accept a restriction against additional noise, but also said that adjacent quarrier's trucks and loaders provide a significant amount of noise currently. Finally, while there should be no problem with noise after hours, during the day they would have to open the doors from time to time to move stone in and out of the building.

Commissioner Disney said that the wording of the condition, prohibiting noise from the sawing operation, appears to cover the applicant's concern about non-saw noise. Furthermore, he added that modifying the condition to prohibit noise at night, to recognize that there is currently some noise from loading and other operations, and that some noise is expected while stone is moved in and out of the building, should address the applicant's concerns. Mr. Blehm emphasized that the concern is over new noise, particularly with the 24 hour operation. Mr. Blehm agreed that it is not unreasonable to stock the building during the day, and that the staff recognizes that some additional noise may be noticeable at this time. Applicant Neil Sprague added that current operators have been able to keep their doors closed during the summer in spite of the heat because of the saw's cooling system. Also, Mr. Sprague stated that, because of the speed and price of the saw, it would not be financial feasible to operate the saw less than 24 hours a day. In conclusion, Ms. Sprague added that they have a concern about the blasting restrictions in the original Findings and Resolutions. Commissioner Disney noted that the public notice for the hearing only concerned the new saw, and as such the Board could not discuss the blasting restrictions without additional public notices.

Commissioner Hotchkiss stated that he was hesitant to overrule the Planning Commission's unanimous approval of the Amendment. Mr. White stated that the Staff Recommendations were developed after looking closely at enforcement issues in light of staff limitations. The Planning Department believes that it would be more reasonable to start with tough restrictions that then could be modified if the applicant is able to show through experience that the restrictions are excessive. The Planning Commission has taken the opposite approach to be more lenient at first, reserving the right to place additional restrictions if required. Mr. White stated that the Planning Department considers this approach to be impracticable given the current circumstances.

Commissioner Hotchkiss stated that it is not possible to ensure complete compliance with many planning restrictions. Commissioner Disney stated that he leans toward the Staff recommendations, but that he understands the financial concerns facing the applicants. As such, Commissioner Disney proposed a three month trial period. Commissioner Hotchkiss countered that most businesspersons would not make such a large investment on the basis of a three month trial period. Furthermore, Commissioner Hotchkiss noted that the quarries were present in the area long before the other residents. Commissioner Disney proposed a compromise in which they would accept the Staff Recommendations on the insulated building and prohibiting sound beyond the property line, but would permit 24 hour operation.

MOTION

Commissioner Hotchkiss moved that the Board accept the Staff Findings and Staff Recommendation #1, as amended to require landscaping on the earth berm, and to accept the Planning Commission Recommendation #2, and to approve the Sprague Special Review Amendment (#94-ZR0393).

Motion carried 2 - 0.

Mr. Barnett presented to the Board the Final Plat and Subdivision Improvement Agreement for Country Meadows P.U.D. - Phase II.

MOTION

Commissioner Hotchkiss moved that the Board approve the Final Plat and Subdivision Improvement Agreement for Country Meadows P.U.D. - Phase II, and authorize the Chair Pro-Tem to sign same.

Motions carried 2 - 0.

The meeting recessed at 10:00 a.m.

MEETING WITH PAUL COOPER,

DIRECTOR OF COMMUNITY CORRECTIONS,

REGARDING PROPOSED JUVENILE DETENTION CENTER

(#136)

The Board of County Commissioners met at 2:00 p.m. in regular session with the Director of Community Corrections, Paul Cooper. Chair Duvall presided; Commissioners Disney and Hotchkiss were present. Also present were: Captain Gary Darling, Sheriff's Department; Brent Nittmann, Youth Services Bureau Program Manager; Bob Gaines, Youth S.A.F.E Director; Jan DeWitt, Child and Family Services Administrator. Recording Clerk, W. Gebauer.

Mr. Cooper presented the Board with the results of recent committee discussions regarding the proposed locally-operated, secure, temporary holding facility. The committee decided that it is important to look at means of improving the efficiency and effectiveness of the processing of juveniles taken into police custody, as well. In the current system, law enforcement officers must go through several steps to assess the situation, to call in the Family Emergency Team (FET) if appropriate, and to complete the release or custody transfer. This system does not provide appropriate holding facilities for misdemeanor, D.U.I., and family conflict cases that should not be released, sent home, or detained. It also makes the law enforcement officer unavailable to respond to other calls for a significant period of time. A single, secure location for screening and assessment would be ideal, and would prevent the mixing of family conflict and criminal charge cases. Mr. Cooper noted that all of the municipalities contacted strongly supported this proposal.

One option would be to have criminal charges handled by FET at the law enforcement agency, and to have family conflict cases handled by Youth S.A.F.E. Ms. DeWitt presented a plan for a one-year pilot project developing and locating an Adolescent Crisis Response Team at Youth S.A.F.E. This project would require a minimum of 5 FTE in addition to other operating costs. The Department of Social Services would be able to provide 2 current FTE and 1 additional FTE, which could be funded initially from money set aside from the IV-E incentive fund.

Mr. Cooper stated that the County and the community should pursue the possibility of establishing a joint, secure, temporary holding and detention facility with the state, as other alternatives do not currently exist. The building could be located next to the new state facility, at Foothills Gateway, or at some other location. Such a facility would require a $250,000 annual operating budget. Some cost savings may come from reduced transportation costs when the state facility is built, and reorganizing the system for handling juvenile holding and detention cases may free some expenses from the law enforcement budget. Captain Darling cautioned, however, that these savings are not certain and would probably not be sufficient to cover the operating budget. Commissioner Hotchkiss noted that, in addition to the operating expenses, the facility would require approximately $1 million to construct, assuming that the state does not agree to provide the funds. Commissioner Hotchkiss stated that the County needed to finalize the agreement with the state for the juvenile detention facility before pursuing options for a temporary holding facility; Mr. Cooper agreed to assist in speeding this process along. Captain Darling noted that a temporary holding facility must be as elaborate and as secure as a detention facility because of the varied and volatile nature of the juvenile's conditions. Chair Duvall thanked the committee for its efforts, and asked the committee members to provide the Board with more detailed financial and needs data on the proposals. She also stated that the Board should consider the funding for the pilot project along with the rest of the budget requests. Commissioner Hotchkiss emphasized that the Board should approach this as a cooperative effort in both planning and financing, since such a facility would benefit the municipalities at least as much as the County.

The meeting adjourned at 3:00 p.m.

TUESDAY, OCTOBER 11, 1994

PERSONNEL STANDING MEETING

(#137)

The Board of County Commissioners met at 9:30 a.m. in regular session with Ralph Jacobs, Personnel Director. Chair Duvall presided; Commissioners Disney and Hotchkiss were present. Also present were: Bob Grewell, Finance Director; Patsi Maroney, Compensation & Benefits Specialist; Neil Gluckman, Assistant County Administrator; and Frank Lancaster, Interim County Administrator. Recording Clerk, A. Jensen.

1. Employee Human Resources Advisory Committee:

Mr. Jacobs requested the Board to authorize the formation of an advisory committee to facilitate communication between the employees and the Board. Much discussion ensued regarding possible selection processes of members to serve on the committee and how often the meetings would take place. Commissioner Hotchkiss stated that we need a group like this. Commissioner Disney suggested that the functions of this advisory committee not be limited to personnel matters, but involve discussions of issues affecting all County departments. Commissioner Disney went on to suggest that Mr. Jacobs outline the focus of this group to insure they have adequate direction and to set criteria for the selection process of these advisory committee members.

MOTION

Commissioner Disney moved that the Board authorize the formation of a Human Resources Advisory Committee.

Motion carried 3 - 0.

2. Salary Policy:

The meeting continued with Mr. Jacobs referring to a memo dated October 4, 1994 with respect to a salary policy and reviewed the seven items listed in the memo. Discussion followed regarding item seven and the advantages and disadvantages of a pay for performance type salary policy. Mr. Jacobs suggested having a pilot program with departments that are committed to having a pay for performance pilot program instead of switching the entire county. Chair Duvall suggested Mr. Jacobs and his staff examine alternatives to monetary rewards for performance. Mr. Jacobs was instructed to continue his research on this topic, encourage departments to develop a pay for performance plan where he felt the program would work well, and to review any proposals received with Mr. Gluckman and Mr. Lancaster.

Mr. Keister joined the meeting.

3. Other Discussion Item: Discussion moved to the 1995 pay and benefit plan. Mr. Jacobs reported that the cost of health insurance may increase as much as 34% for 1995, thereby making an increase in salaries of 3.8% difficult. If we have an increase of salaries down to 3%, then the Commissioners can adhere to the plan of increasing individuals furthest from the market analysis. Mr. Jacobs and Ms. Maroney will put together a 3% pay plan. Mr. Jacobs should know within the next few weeks from Blue Cross/Blue Shield the final cost figures. Commissioner Disney inquired if the Employee Health Insurance Advisory Committee would prepare a report for their fellow employees to facilitate communication of these issues.

The meeting recessed at 10:45 a.m.

MEETING WITH REX SMITH TO DISCUSS BRIDGE

REPLACEMENT ON LITTLE INDIAN CREEK

(#138)

The Board of County Commissioners reconvened at 10:45 a.m. in regular session with Rex Smith, Public Works Director. Chair Duvall presided; Commissioners Disney and Hotchkiss were present. Also present were: Frank Lancaster, Interim County Administrator and Ross Shaw, Design and Construction Engineer Manager. Recording Clerk, A. Jensen.

1. Bridge Replacement on Little Indian Creek. Mr. Smith reviewed the history of problems at Little Indian Creek and the problems experienced by the two homeowners affected by this project. A contract was issued and work was started to correct the problems when a flood in August washed out the culvert. This flood caused one homeowner to lose vehicular access to her home while the other homeowner experienced property damage. Discussion ensued regarding the liabilities and responsibilities of building this bridge. Mr. Smith requested authorization to review the bills incurred by the homeowner with property damage and proceed with replacing the bridge; CONSENSUS OF THE BOARD was to direct Mr. Smith to proceed, granting authorization to review the bills incurred by damage to the property and pay what is fair.

2. County Road 23 Mr. Smith's recommendation is to close County Road 23 to all motorized traffic during the winter months due to safety concerns; CONSENSUS OF THE BOARD was to direct Mr. Smith to proceed.

MOTION

Commissioner Hotchkiss moved that the Board go into Executive Session to discuss a personnel matter.

Motion carried 3 - 0.

The meeting adjourned at 11:20 a.m.; no action taken.

WEDNESDAY, OCTOBER 12, 1994

ADMINISTRATIVE MATTERS

(#139)

The Board of County Commissioners met at 9:30 a.m. in regular session with Frank Lancaster, Interim County Administrator. Chair Duvall presided and Commissioner Hotchkiss was present; Commissioner Disney was attending a Roundtable Discussion at the Lincoln Center. Also present were: Dick Anderson, Facilities Manager; Erik Nilsson, Specialist Emergency Management; Cpl. Don Griffith and Jim Lynxwiler, Emergency Services; John Barnett, Planning Director; Jim Stokes, Information Management Director; Neil Gluckman, Assistant County Administrator; and Donna Hart, Assistant to the County Administrator. Recording Clerk, S. Graves.

1. RESOLUTION OF SUPPORT FOR THE LARIMER COUNTY LAW ENFORCEMENT AUTHORITY: Chair Duvall read the Resolution supporting the Larimer County LEA aloud and noted, in particular, that the taxing authority of the Law Enforcement Authority shall apply only to residents in the unincorporated portions of the county and only these residents shall be eligible to vote on the formation of the LEA.


M O T I O N

Commissioner Hotchkiss moved that the Board of County Commissioners adopt a Resolution of Support for the Larimer County Law Enforcement Authority, Referred Issue 1C as it appears on the General Election Ballot for November 8, 1994, and authorize the Chair to sign same.

Motion carried 2 - 0.

R94-127g RESOLUTION OF SUPPORT FOR THE LARIMER COUNTY

LAW ENFORCEMENT AUTHORITY

2. DISCUSSION OF COURTHOUSE SPACE AND EMERGENCY MANAGEMENT: Mr. Anderson submitted drawings and renovation plans for the relocation of Emergency Management and Services to the existing North Shields facility, noting that the most practical approaches were taken in developing the plans. Much discussion followed regarding the urgency for additional space needed by the Planning Department and the necessity for relocation of Emergency Management out of the Courthouse to facilitate this need. Mr. Nilsson and Cpl. Griffith stated that they are very supportive of the move because of the consolidation of services. Chair Duvall stated that she has talked to Don Hopkins of Colorado State University regarding relocation and he indicated that CSU has available funds for consideration of building a joint facility. Chair Duvall asked about the possibility for relocation of Emergency Management and Services to the Detention Center; the response was that relocation to this site would cost twice the amount as relocating to Shields Street and would add at least ten minutes response time to most emergency calls. Chair Duvall also asked if the items in storage in the Courthouse could be moved into a trailer in order to make available additional space in the Courthouse; Mr. Anderson responded that statutorily he thinks all the records in storage have to be stored in a vault. Mr. Stokes also stated that Information Management needs additional space if it becomes available in the basement. After further discussion, the Board indicated they are very supportive of the idea of relocation, but they want further information regarding other options and will make a final decision later. In the meantime, the Board directed Mr. Anderson to check with Mr. Hopkins about the available funding at CSU and to check on the statutory requirement whether or not the records currently stored in the vault must remain in the vault.

3. DISCUSSION REGARDING COUNTY MANAGER POSITION: Chair Duvall stated that applications have been received for the County Manager's position and the Board will make this appointment next week during Administrative Matters.





4. WORKSESSION:

-- Dinner in Estes Park: Ms. Hart reported that the Administrator and five Trustees of the Estes Park Town Board would like to have dinner with the Board of County Commissioners at 5:30 p.m. at the Holiday Inn Conference Center on October 18, 1994 before the "County Seat for a Day" meeting in Estes Park that evening.

-- Brown Bag Lunch: Mr. Lancaster informed the Board that he is conducting a "brown bag" lunch today to discuss the ballot issues with employees; he will review the Colorado Campaign Reform Act, what the employees and officials can and cannot do, and then open the meeting for discussion with the employees.

-- Invitations: Ms. Hart reviewed the following invitations with the Board: 1) Larimer County Sheriff's Department Open House at the Community Education Center at 119 West Oak St. on October 18, 1994 from 2 p.m. until 4 p.m.; as the Board has a 2 p.m. meeting scheduled on that day and then will leave for Estes Park for a dinner meeting and "County Seat for a Day", the Board will have to decline; 2) Larimer County Extension Advisory Committee hosting the annual "Extension Showcase" breakfast on Tuesday, November 1, 1994 at 7 a.m. at the I-25 Holiday Inn; Chair Duvall will attend and represent the Board; 3) Interagency Meeting on October 28, 1994 from 1:30 p.m. until 3:30 p.m. at Mountain Crest Hospital at which 10 different agencies involved in youth problems will describe their programs, plans for the future, etc.; as that is the first day of the Land Use Symposium and Commissioner Disney will be in Denver all day for a land use workshop, the Board recommended that other interested Larimer County staff be invited to attend; 4) Loveland Planning Commission invited the Board, as an adjacent property owner, to attend their meeting on October 25, 1994 at 6:30 p.m. for discussion of the Loomis Subdivision, First Filing Preliminary Plat; the Board directed Mr. Anderson, Facility Manager, to respond to this invitation; 5) CCI Legislative Priorities Meeting on October 19, 1994 from 10 a.m. until 3 p.m.; Commissioner Disney will attend; Chair Duvall was invited to the 1995 Governor's Agricultural Outlook Forum on February 17, 1995; she requested more information regarding the agenda for this meeting before responding to the invitation; 7) The Board and Mr. Lancaster were invited to have lunch at noon on October 14, 1994 at the Helmshire Inn with Dr. Edwin Friedman; Chair Duvall and Mr. Lancaster will attend.

5. COMMISSIONERS' REPORTS:

-- Commissioner Hotchkiss requested a meeting be scheduled with Commissioner Disney, Frank Lancaster, and Budget Manager Bob Keister for a briefing of the Front Range Budget Conference they recently attended in Breckinridge; after discussion of next week's agenda, it was decided to hold this briefing on Monday, October 17, 1994 at 1:30 p.m.

6. DOCUMENT REVIEW: The following documents, of a routine nature, were considered by the Board:

M O T I O N

Commissioner Hotchkiss moved that the Board approve the Minutes for the week of October 3, 1994 and the Agenda for the week of October 17, 1994, as submitted.

Motion carried 2 - 0.

M O T I O N

Commissioner Hotchkiss moved that the Board approve the following miscellaneous documents: Appointment of Deputy, with Oath Forms for Gregory L. Rogers and Christopher Rehmet; Amended Eades Exemption; Horsetooth Lake Estates Amended Plat of Lots 169 and 170; and the Little Valley Second Filing Amended Plat of Lots 50-54.

Motion carried 2 - 0.

M O T I O N

Commissioner Hotchkiss moved that the Board approve the following documents:

A94-151 WARRANTY COLLATERAL AGREEMENT FOR PTARMIGAN

SUBDIVISION (SIA FOR PTARMIGAN P.U.D. 2ND FILING)

D94-33 QUIT-CLAIM DEED FOR TRANSFER OF CRYSTAL LAKES LOT

17, 13TH FILING TO THE CRYSTAL LAKES ROAD AND

RECREATION ASSOCIATION

R94-128s FINDINGS AND RESOLUTION APPROVING THE PRELIMINARY

PHASE PLAN FOR HIGHLAND HILLS PLANNED UNIT

DEVELOPMENT - SECOND FILING

R94-129z FINDINGS AND RESOLUTION CONCERNING THE REZONING

AND PRELIMINARY PLAT OF VISTA BONITA 7TH FILING

R94-130s FINDINGS AND RESOLUTION DENYING THE PLAT OF

SHIELDS MINOR RESIDENTIAL DEVELOPMENT

Motion carried 2 - 0.

At this time, County Attorney George Hass joined the meeting for Legal Matters.

1. Letter of Intent: Mr. Hass presented a draft copy of a Letter of Intent to Mr. F. Jerald Adamek, Director of Colorado Department of Human Services, Division of Youth Services, concerning the transfer of property from Larimer County to the State Department of Human Services, or its successor agency, and requested comments and/or approval from the Board. Mr. Hass noted he has sent a copy of the draft to Paul Cooper, Director of Community Corrections, but has not yet received comments back from him. The Board read the letter and indicated their approval, after Mr. Cooper's comments are received.

2. Report on Payment from State: Mr. Hass reported that as of September 30, 1994, back payment has been received from the State for housing state inmates at the Larimer County Detention Center.

The meeting adjourned at 10:45 a.m.



_______________________________________

JANET S. DUVALL, CHAIR

BOARD OF COUNTY COMMISSIONERS

( S E A L )

ATTEST:


_______________________________________

William Louis Gebauer, Deputy County Clerk


________________________________________

Aimee Jensen, Deputy County Clerk


_______________________________________

Sherry E. Graves, Deputy County Clerk