PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS

MONDAY, DECEMBER 20, 1993

SUBDIVISIONS

(#412 & #413 )

The Board of County Commissioners met at 9:30 a.m. in regular session with John Barnett, Director of Planning. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Al Kadera, Subdivision Administrator; Jerry White, Zoning Administrator; Jerry Blehm, Environmental Health; Rex Burns, Engineering; and Jeannine Haag, Assistant County Attorney. Recording Clerk, S. Graves.

Mr. Barnett reported that Cimarron Lake (#93-SU0313) has been removed from the Agenda.

Mr. Barnett requested the Board to table the Nelson Kennel Special Review until January 10, 1994, and the Gill Special Review until February 14, 1994.

M O T I O N

Commissioner Duvall moved that the Board table the Nelson Kennel Special Review (#93-ZR0335) until January 10, 1994, and the Gill Special Review (#93-ZR0333) until February 14, 1994, as requested by Mr. Barnett.

Motion carried 3 - 0.

Mr. Kadera requested the Board to approve and the Chairman sign the Final Plat and Subdivision Improvement Agreement for the Manor Ridge Estates P.U.D. - 5th Filing.

M O T I O N

Commissioner Disney moved that the Board approve the Final Plat and a Subdivision Improvement Agreement for Manor Ridge Estates P.U.D. - 5th Filing, and authorize the Chairman to sign same.

Motion carried 3 - 0.

A93-188 SUBDIVISION IMPROVEMENT AGREEMENT FOR MANOR RIDGE

ESTATES P.U.D. - 5TH FILING BETWEEN THE BOARD OF

COUNTY COMMISSIONERS AND ROBERT L. UNDERWOOD

Mr. Barnett stated that the following are Consent Items and will not be discussed in detail unless requested by the Commissioners or members of the audience.

1. RAMS HORN VILLAGE PLANNED UNIT DEVELOPMENT AMENDMENT

(#93-MS0354): NW 1/4 35-05-73; WEST OF INTERSECTION OF U.S.

HIGHWAY 36 AND COLORADO HIGHWAY 66 (SPUR); 4.68 ACRES;

1 LOT; T-TOURIST ZONING EXISTING (12-20-93),

This is a request for an Amended Master Plan to provide new building orientation, reduce number of single detached units and increase number of duplex units (Previous file number #S-113-89). Staff Findings include: 1) The proposed Amended Master Plan for Ram's Horn Village is consistent with the zoning of the site and with existing development in the area; 2) The development of this site has proceeded in accordance with the conditionally approved Master Plan; 3) None of the reviewing agencies stated any objections to the Amended Master Plan; 4) The addition of one dwelling unit and the reorientation of units 19 through 31 will not result in any significant negative impacts on surrounding properties or the natural environment.

The Staff/Planning Commission Recommendation is for Approval of the Amended Master Plan with the same conditions that applied to the approval of the original Master Plan and Preliminary Phase Plan.

2. PINEWOOD SPRINGS 7TH FILING AMENDED PLAT (#93-SA0387):

28-04-71 - PINEWOOD SPRINGS; 1.17 ACRES; 1 LOT; O-OPEN ZONING;

(12-20-93).

This is a request to combine Lots 179 and 180 Pinewood Springs, 7th Filing, to make one larger building site. Staff Findings are: 1) Pinewood Springs Seventh Filing was approved in 1963; 2) The proposed Amended Plat is intended to combine two existing lots to create one larger building site; 3) The County Health and Engineering Departments, and all utilities serving this area, have reviewed the proposed Amended Plat, including the vacation of a utility easement, and stated no objections.

Staff Recommendation is for Approval of the Amended Plat of Lots 179 and 180, Pinewood Springs, Seventh Filing, including the vacation of the utility easement centered on the lot line between the original Lots 179 and 180.

3. DRAGER PARK AMENDED PLAT 7 RIGHT-OF-WAY VACATION

(#93-SA0366): 29-08-69; EAST OF OVERLAND TRAIL, 1/4 MILE NORTH

OF THE INTERSECTION OF OVERLAND TRAIL AND COUNTY

ROAD 54G; 3.07 ACRES; 8 LOTS; O-OPEN ZONING (12-21-93)

This is a request to amend the Plat of Drager Park Subdivision by combining 8 lots into 4 and vacating portions of Sunrise Drive and East Avenue. Staff Findings include: 1) The vacation of East Avenue in Drager Park Subdivision will not create any adverse impacts on utilities or surrounding properties; 2) Vacating Sunrise Drive as proposed will leave the property to the east without platted access and would be contrary to the Subdivision Resolution; 3) Utility easements will be required to ensure that adequate easements exist to serve this property and future development; 4) An Amended Plat will be required to correct the public record with respect to the public right-of-way and lot configuration in this Subdivision.

Staff Recommendation is for Approval of the vacation of East Avenue and Little Cache Lane in the east half of Block 5 and Block 6, Drager Park Subdivision, with the following conditions: 1) The applicant shall prepare an Amended Plat to depict the vacated right-of-way and the effect of the vacation on the lot configuration; 2) Easements shall be dedicated on the Amended Plat which meet the minimum requirements of the utilities serving this area. Each utility shall be given an opportunity to review the Amended Plat and comment on it.

M O T I O N

Commissioner Disney moved that the Board adopt the Staff Findings and Staff/Planning Commissioner Recommendations and approve the Rams Horn Village Planned Unit Development Amendment (#93-MS0354), the Pinewood Springs 7th Filing Amended Plat (#93-SA0387), and the Drager Park Amended Plat & Right-of-Way Vacation (#93-SA0366); each, with the conditions as outlined above.

Motion carried 3 - 0.

4. COUNTRY RETREAT PLANNED UNIT DEVELOPMENT (#93-MS0359)

(FORMERLY C-D ESTATES): NE 1/4 22-06-68; WEST SIDE OF COUNTY

ROAD 5, SOUTH OF STATE HIGHWAY 392; 81 ACRES; 97 LOTS

(12-21-93)

This is a request to amend a previously approved Master Plan to eliminate the townhomes and horse facilities in favor of single family lots with 35% open space (#S-17-87). Mr. Kadera stated that the primary differences between the original Master Plan and this Amendment are the development of the southwest corner of the site into lots instead of horse pasture and the replacement of 18 condominium units with ten single lots; there are 21 additional units in the Amended Master Plan. In order to solve the drainage concern, Mr. Kadera noted that the County Engineering Department has recommended a curb and gutter, with sidewalks on both sides, would be appropriate because of the lot size and frontages. Staff Findings are: 1) The proposed Amended Master Plan for Country Retreat Planned Unit Development, formerly C-D Estates, is consistent with existing and planned development in the area with the current zoning of the site; 2) Public water and sewer service, along with other utilities, are available to this site; 3) All conditions of the previous approval should apply to this Amended Master Plan; 4) Approval of the proposed Amended Master Plan for Country Retreat Planned Unit Development, with the following conditions, will not result in any significant negative impacts on surrounding properties, utility services, transportation facilities of the natural environment.

The Staff/Planning Commission Recommendation is for Approval of the Amended Master Plan for Country Retreat Planned Unit Development, with the following conditions: 1) All conditions of the original Master Plan approval on May 18, 1987 shall apply to this project; 2) The concerns of the County Flood Plain Administrator shall be addressed before the Amended Master Plan approval is final; 3) The protective covenants for all lots along County Road 5 shall prohibit the construction of solid, stockade style fences. The applicant may wish to propose landscaping in this area that will help to mitigate any problems with traffic on County Road 5; 4) All concerns of the County Engineer stated in the memo of 10/29/93, must be addressed prior to the approval of the Final Plat.

Mr. Jim Martell, attorney representing the applicant, addressed the Board and indicated agreement with all the conditions except the requirement for curb, gutter, and sidewalk, noting that these requirements are not appropriate for the rural-type development the applicant is trying to achieve. Mr. Martell pointed out that the original Master Plan was approved and the Final Phase I Plan did not include curb, gutter and sidewalk. Dave Shupe, Landmark Engineering, stated that the applicant has endeavored to address all the concerns of the County Engineer, except for the curb, gutter and sidewalk, as requested by the Planning Commission on November 18, 1993. Ms. Spencer is concerned about the maintenance of steep barrow ditches and long culverts. Mr. Shupe presented a plan which will minimize the erosion of the ditches and keep them shallow enough so they can easily be mowed and maintained by the homeowners. Mr. Shupe noted that the capacity of the ditches has been increased to 4 or 5 times required size, and because of the short runs, capacity will never be reached. Mr. Shupe stated that the developer plans to provide a system of walkways around and thru the green spaces centering on a point which will be a bus pickup point for children, and this will address the concern for sidewalks. John Turner, one of the developers, reiterated that the homeowners will assume maintenance responsibility, they prefer the country style and do not want these improvements. Mr. Burns stated there are many problems with compaction in the culverts, as the years pass, and indicated his concern regarding the density of this subdivision in the later stages of development. Commissioner Disney recommended that the conditions and requirements of the homeowners, such as road and ditch maintenance, be listed in the contract as well as on the Plat. Much discussion followed.

M O T I O N

Commissioner Duvall moved that the Board table the Country Retreat Planned Unit Development (#93-MS0359) until January 3, 1993 to allow time for the applicant, Staff, and Engineering to resolve these issues.

Motion carried 3 - 0.

The meeting recessed at 10:30 a.m.

PUBLIC HEARING TO ADOPT 1994 PROPOSED BUDGET

(#413 @ 200)

The Board of County Commissioners reconvened at 1:30 p.m. for a Public Hearing to adopt the 1994 Proposed Budget. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Bob Keister, Budget Manager, and Bill Gordon, County Administrator. Recording Clerk, S. Graves.

Mr. Keister presented Resolutions to Amend the 1993 Budget, Adopt the 1994 Budget, and to Certify the Mill Levy, and requested Board approval and the Chairman's signature.

M O T I O N

Commissioner Disney moved that the Board approve the Notice and Resolution to Transfer Funds and Amend the Budget for the Calendar Year 1993, and authorize Chairman to sign same..

Motion carried 3 - 0.

R93-190g NOTICE AND RESOLUTION TO TRANSFER FUNDS AND AMEND

THE BUDGET FOR 1993

M O T I O N

Commissioner Disney moved that the Board approve the Resolution to Adopt 1994 Budget and Set Levies, and authorize Chairman to sign same.

Motion carried 3 - 0.

R93-191g RESOLUTION TO ADOPT 1994 BUDGET AND SET LEVIES

M O T I O N

Commissioner Disney moved that the Board approve the Resolution to Adopt the 1994 Budget and Set Levies for the following Larimer County Entities: Pest District; Emergency Telephone Authority; Public Trustee; GID #1 Imperial Estates; GID #2 Pinewood Springs; GID #4 Carriage Hills; GID #8 Namaqua Hills Maintenance; GID #10 Homestead; GID #11 Meadowdale Hills; GID #13A Red Feather; GID #14 Little Valley; and GID #1991-1 Arapahoe Pines; and authorize the Chairman to sign same.

Motion carried 3 - 0.

 

R93-192g RESOLUTION TO ADOPT 1994 BUDGET AND SET LEVIES

FOR LARIMER COUNTY PEST DISTRICT - (WEED DISTRICT)

R93-193g RESOLUTION TO ADOPT 1994 BUDGET AND SET LEVIES FOR

LARIMER COUNTY EMERGENCY TELEPHONE AUTHORITY

R93-194g RESOLUTION TO ADOPT 1994 BUDGET FOR LARIMER COUNTY

PUBLIC TRUSTEE

R93-195g RESOLUTION TO ADOPT 1994 BUDGET AND SET LEVIES FOR

LARIMER COUNTY GID #1 - IMPERIAL ESTATES

R93-196g RESOLUTION TO ADOPT 1994 BUDGET AND SET LEVIES FOR

LARIMER COUNTY GID #2 - PINEWOOD SPRINGS

R93-197g RESOLUTION TO ADOPT 1994 BUDGET AND SET LEVIES FOR

LARIMER COUNTY GID #4 - CARRIAGE HILLS

R93-198g RESOLUTION TO ADOPT 1994 BUDGET AND SET LEVIES FOR

LARIMER COUNTY GID #8 - NAMAQUA HILLS MAINTENANCE

R93-199g RESOLUTION TO ADOPT 1994 BUDGET AND SET LEVIES FOR

LARIMER COUNTY GID #10 - HOMESTEAD ESTATES

R93-200g RESOLUTION TO ADOPT 1994 BUDGET AND SET LEVIES FOR

LARIMER COUNTY GID #11 - MEADOWDALE HILLS

R93-201g RESOLUTION TO ADOPT 1994 BUDGET AND SET LEVIES FOR

LARIMER COUNTY GID #13A - RED FEATHER

R93-202g RESOLUTION TO ADOPT 1994 BUDGET AND SET LEVIES FOR

LARIMER COUNTY GID #14 - LITTLE VALLEY

R93-203g RESOLUTION TO ADOPT 1994 BUDGET AND SET LEVIES FOR

LARIMER COUNTY GID #1991-1 - ARAPAHOE PINES

M O T I O N

Commissioner Disney moved that the Board approve the Resolution to Appropriate Sums of Money for 1994 for the County of Larimer, and authorize the Chairman to sign same.

Motion carried 3 - 0

R93-204g RESOLUTION TO APPROPRIATE SUMS OF MONEY FOR 1994

FOR LARIMER COUNTY

M O T I O N

Commissioner Disney moved that the Board approve the Resolution to Designate Ending 1994 Fund Balances for Larimer County, and authorize the Chairman to sign same.

Motion carried 3 - 0.

R93-205g RESOLUTION TO DESIGNATE ENDING 1994 FUND BALANCES

FOR LARIMER COUNTY

M O T I O N

Commissioner Disney moved that the Board approve the 1993 Certification of Levies and Revenue by the Larimer County Commissioners, and authorize the Chairman to sign same.

Motion carried 3 - 0.

The meeting recessed at 2:00 p.m.

LIQUOR LICENSE HEARING FOR ROCK INN, INC.

(#413 @ 2100)

The Board of County Commissioners reconvened at 2:30 p.m. for a Liquor License Hearing for the Rock Inn, Inc. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were George Hass, County Attorney, and Bill Gordon, County Administrator. Recording Clerk, S. Graves.

Following a review of the contents of the application file by Mr. Hass, applicant Chris Pedersen was sworn in and questioned. Mr. Pedersen made a presentation concerning the application, including clarifications required during the review of the file. For the record, Mr. Hass noted that there was no one appearing in opposition to the granting of this license.

This matter coming on to be heard this 20th day of December, 1993 upon the application of Chris and Dave Pedersen, of Rock Inn, Inc., dba Rock Inn Steak House, for a 6% Hotel and Restaurant Liquor License, and the said Board of County Commissioners having heard the testimony and evidence, has considered the same and being fully advised on the premises, find that the requirements of the neighborhood and the desires of the inhabitants, indicate that the said license should be granted. Therefore, it is ordered that a Colorado 6% Hotel and Restaurant Liquor License be granted to Chris and Dave Pedersen, Rock Inn, Inc., dba Rock Inn Steak House.

 

M O T I O N

The Board of County Commissioners has considered the testimony and evidence in this matter and finds that the desires of the inhabitants and requirements of the neighborhood are such that the license applied for should be granted. Therefore, Commissioner Disney moved that the application of Chris and Dave Pedersen, Rock Inn, Inc., dba Rock Inn Steak House, for a Colorado 6% Hotel and Restaurant Liquor License at the location of 1675 Colorado 66, Estes Park, Colorado 80517 in Larimer County, Colorado be granted.

Motion carried 3 - 0.

The meeting adjourned at 2:50 p.m.

TUESDAY, DECEMBER 21, 1993

PUBLIC WORKS STANDING MEETING

(#414)

The Board of County Commissioners met at 9:30 a.m. in regular session with Rex Smith, Director of Public Works. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: K-Lynn Cameron, Parks Planner; Eric Bracke, Transportation Planner City of Fort Collins; and Bill Gordon, County Administrator. Recording Clerk, S. Graves.

Mr. Bracke provided the background and an update on the progress of the Regional Bikeway Plan Focus Group, which includes representatives from CDOT, Larimer and Weld County, the Cities of Fort Collins, Greeley, Evans, and Loveland, the Towns of Windsor and Timnath as well as citizen members of advisory boards, commissions, bicyclist groups, etc. The intent of the Focus Group is to set regional bikeway goals, examine specific regional bikeway needs, and focus on completing missing links, not only between cities, but connecting recreational sites as well. Mr. Bracke noted that implementation of the Regional Bikeway Plan will substantially improve the environment for walking and bicycling, and will assist in providing opportunities for people of all ages and levels of ability to leave their cars at home and use biking and walking for transportation Mr. Bracke presented the Vision Plan and requested feedback from the Commissioners. Comments, suggestions, and discussion followed.

M O T I O N

At 10:05 a.m., Commissioner Duvall moved that the Board go into Executive Session to discuss a personnel matter.

Motion carried 3 - 0.

The meeting recessed at 10:35 a.m.; no action taken.

MEETING WITH RENA MACKRILL, HUMAN DEVELOPMENT DIRECTOR

(#414 @ 2000)

The Board of County Commissioners reconvened at 10:40 a.m. in regular session with Rena Mackrill, Director of Human Development. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were the following members of the Community Action Board: Gary Carnes, Chairman; Paul Loopo, and Shelly Stephens; and Bill Gordon, County Administrator. Recording Clerk, S. Graves.

1. COMMUNITY ACTION BOARD PROGRAM OF WORK: Ms. Mackrill stated that last year Community Forums were held in Estes Park, Loveland, and Wellington for the initial purpose of "Bringing County Government to the Communities". Now, Ms. Mackrill noted, the time has come to initiate a process for follow through of the issues raised at the Forums. A Coordinating Council needs to be brought into play to assist the communities in prioritizing the key issues, the Council would consist of 8 members and work with local volunteers and planners. Mr. Carnes noted that during his term on the Board for the past four years, he has seen Board members come and go for lack of a project of interest, but now the CAB has an opportunity to activate local communities and empower people to determine and work on issues. The Board was requested to approve a budget of up to $1,000 for the Council for its activities and to plan additional Forums in 1994. CONSENSUS OF THE BOARD was to indicate its support of the program and to commit $1,000 out of 1994 funds for the Coordinating Council for its activities and to plan additional Forums in 1994.

Commissioner Duvall thanked the Community Action Board Members for their time and efforts and for volunteering to serve on this Board.

2. HUMAN DEVELOPMENT DEPARTMENT FUNDING: Lengthy discussion ensued concerning whether or not the Larimer County Housing Authority Board should become independent and whether the Board should support ($30,000 annually) their becoming independent. It was noted that there are currently five housing authorities in the County and the question was raised how does the Larimer County Affordable Housing fit in with what Fort Collins is doing. Commissioner Duvall would like to see the County in a role of encouraging private industry to fill the need for affordable housing. CONSENSUS OF THE BOARD was to indicate their support of the proposed Affordable Housing Information System, and request the Human Development Staff to look into the fee waiver policy issue for affordable housing, noting that any such policy would need to be coordinated with that of the City. In addition, the Staff was asked to look into the feasibility of using the cities' housing authorities for affordable housing projects in the Urban Growth Areas. Mr. Gordon was also requested to ask several departments to form a committee to recommend a policy to the Board and at a meeting on December 14, 1993, the Housing Authority Board was asked by the Board to address the problems of migrant housing, the fee waiver policy, and develop a structure for an independent Housing Authority and report back to the Board; but, no date was set. The Board will now ask them to report back by a certain date.

The meeting recessed at 12:00 noon.

PUBLIC HEARING FOR REFUNDING OF NURSING

AND RETIREMENT HOME BONDS

((#415 @ 2000)

The Board of County Commissioners reconvened at 3:00 p.m. for a Public Hearing for Refunding of Nursing and Retirement Home Bonds. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Bob Grewell, Director of Finance; William Gorham, Bond Attorney; Sherry Friesen, Good Samaritan Home Administrator; George Hass, County Attorney; and Bill Gordon, County Administrator. Recording Clerk, S. Graves.

Mr. Grewell stated the purpose of today's legally advertised public hearing is to consider the refunding of $1,590,000 for the Evangelical Lutheran Good Samaritan Society Nursing and Retirement Home Revenue Bonds, which the County issued in August of 1978. The Society has asked the Board to refund these bonds in order to obtain better interest rates, noting that the outstanding bonds are at 8% and the new interest rate will be 4.99%. Chairman Hotchkiss noted for the record that no one was present for today's hearing in opposition to this action. Mr. Gorham requested the Board to adopt a Resolution initiating this action, and noted that the County has no legal or moral liability if there is a default. Mr. Gorham noted that under Amendment #1 refinancing of debt at a lower interest rate does not require an election of the voters.

M O T I O N

Commissioner Disney moved that the Board adopt a Resolution Providing for the Issuance and Sale of a Health Care Facility Revenue Bond, Pursuant to Colorado Revised Statutes 1973, Title 29, Article 3, as Amended, to Provide Funds to be Loaned to the Evangelical Lutheran Good Samaritan Society for Refunding of the Series 1978 Revenue Bonds; based on a representation by the Lender, the interest rate on the remaining outstanding 1978 Bonds is 8.00% and the average coupon on the Bond is 4.99%, so that the refinancing is at a lower interest rate in accordance with paragraph 4(b) of Article X, Section 20 of the Colorado Constitution, and authorize the Chairman to sign same.

Motion carried 3 - 0.

R93-206g RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF A

HEALTH CARE FACILITY REVENUE BOND TO PROVIDE FUNDS

TO BE LOANED TO THE EVANGELICAL LUTHERAN GOOD

SAMARITAN SOCIETY FOR REFUNDING OF THE SERIES 1978

REVENUE BONDS

The meeting adjourned at 3:20 p.m.

WEDNESDAY, DECEMBER 22, 1993

ADMINISTRATIVE MATTERS

(#416)

The Board of County Commissioners met at 9:00 a.m. in regular session with Bill Gordon, County Administrator. Chairman Hotchkiss presided; Commissioner Duvall was present. Also present were: Sheriff Richard Shockley; Barbara King, Sheriff's Legal Advisor; Patty Arnett, Business Manager Health Department; Irene Josey, Chief Deputy Treasurer; Bob Keister, Budget Manager; George Jones and Roy Schutt, Information Management. Recording Clerk, S. Graves.

1. REQUEST FOR APPROVAL OF A SERVICES AGREEMENT WITH CWH RESEARCH, INC. REGARDING PHYSICAL ABILITIES TESTING: Ms. King requested Board approval of a Services Agreement for the development and validation of a physical ability testing system for the Larimer County Sheriff's Department. After the requests for proposals were issued, and the bidding and selection process was completed, CWH Research, Inc. was selected. Ms. King noted that $40,000 was set aside in the 1993 budget for this request and never spent because contract negotiations were not completed; therefore, she is requesting these funds be carried over to the '94 budget for this expenditure. Ms. King noted this is a one-time cost and there will be no continuing costs.

M O T I O N

Commissioner Duvall moved that the Board approve the Services Agreement between the Board of County Commissioners and CWH Research, Inc. for the development and validation of a physical ability testing system for the Sheriff's Department.

Motion carried 2 - 0.

A93-189 SERVICES AGREEMENT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND CWH RESEARCH, INC.

2. REQUEST FOR APPROVAL OF CARRY-OVER FUNDS FOR RANDOM ACCESS MEMORY (RAM) UPGRADE: Ms. Josey requested Board approval to use '93 budget carry-over funds of $5,878 for an upgrade of their current computer system; which has a response time of up to 2 1/2 minutes. This upgrade will enable the Treasurer's Office to serve the public more efficiently.

M O T I O N

Commissioner Duvall moved that the Board approve the expenditure of $5,878 from carry- over funds in the Treasurer's '93 Budget for a Random Access Memory upgrade.

Motion carried 2 - 0.

3. DISCUSSION AND REQUEST FOR APPROVAL OF TWO ITEMS:

A. Colorado High Plains Public Health Consortium: Ms. Arnett stated that the Colorado Health Sciences Center is the primary recipient of a Kellog Foundation Grant and desires to subcontract with Larimer County to carry out grant objectives. This Consortium is comprised of three communities--Larimer, Weld, and northeastern Colorado; $4,,000 will be awarded for the purchase of computer equipment to link with the other communities, and $11,700 for Staff assistance, for a total of $15,700. Ms. Arnett requested Board approval to subcontract for this award.

M O T I O N

Commissioner Duvall moved that the Board approve the request to accept the Kellogg Foundation Grant Award for the Colorado High Plains Public Health Consortium.

Motion carried 2 - 0.

B. Every Child by Two: Ms. Arnett stated that the Robert Wood Johnson Foundation did not renew the Colorado Department of Health's funding for the Every Child by Two Program; the goal was to achieve a 90% immunization level for pre-schoolers by 1995. The Colorado Department felt it was important to finish the objective at the local level; therefore, they are requesting, and the RWJ Foundation has approved, the carry over of unspent FY93 funds to continue the local level program in Larimer County. Since the carry-over funds aren't enough to complete the tracking program, Ms. Arnett is requesting a waiver of the County's indirect cost charges for '94, approximately $7,846, in order to maintain services and complete the program, and noted this would be a one-time only request. Ms. Arnett noted that Dr. LeBailly is very committed to this project and will also be contacting other sources for funding. Discussion followed in which the Board, wishing to avoid setting a precedent for waiving indirect costs, suggested using the Health Department's '93 fund balance.

M O T I O N

Commissioner Duvall moved that the Board authorize the Health Department to use '93 carry-over funds for the continuation of the Every Child by Two Program; with revisions to be made in the '94 budget.

Motion carried 2 - 0.

At this time, Commissioner Disney joined the meeting.

4. WORKSESSION:

-- Mr. Gordon reported that the next Employee's Meeting will be held on January 10, 1994 at noon and at 5:45 p.m.

-- The Estes Valley Public Library Board of Trustees has approved the appointment of Kathleen Hannigan to complete the unexpired 5-year term of Barbara Ludwig, and is requesting Board approval of this appointment.

M O T I O N

Commissioner Disney moved that the Board approve the appointment of Kathleen Hannigan to the Estes Valley Public Library District Board of Trustee to fill the unexpired term of Barbara Ludwig, who resigned; this 5-year term will expire December 31, 1996.

Motion carried 3 - 0.

-- A memo was received from John Pedas concerning the change in Board policy regarding the appointment dates for new members to Boards and Commissions. Mr. Pedas noted that the Board of Adjustment currently has a vacancy for an alternate member and a regular member; this shortage of Board members creates a problem because to approve a variance, a majority vote is needed; therefore, the Board is requested to advertise to fill these two vacancies as soon as possible and not wait until June 1994. CONSENSUS OF THE BOARD was to approve this request and advertise immediately to fill the two vacancies on the Board of Adjustment. Mr. Gordon has notified all the other Boards that they may do the same, if needed.

5. DOCUMENT REVIEW: The following documents, of a routine nature, were considered by the Board:

M O T I O N

Commissioner Duvall moved that the Board approve the Minutes for the week of December 13, 1993, and the Agenda for the week of December 27, 1993, as submitted.

Motion carried 3 - 0.

M O T I O N

Commissioner Duvall moved that the Board approve the Jenks Minor Residential Development Plat and the Rostek Second Addition Amended Plat of Lots 1 & 2, Block 2.

Motion carried 3 - 0.

LIQUOR LICENSES: County Approval was granted to St. Louis Liquors - 6% - Loveland, CO. A License was issued to the Spanish Manor - 6% WITH EXTENDED HOURS - Fort Collins, CO.

 

M O T I O N

Commissioner Duvall moved that the Board approve the following documents:

A93-190 AGREEMENT CONCERNING ROAD IMPROVEMENTS ON

COUNTY ROAD 11C BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND HERMAN AND DOROTHY SEDILLO

A93-191 SUBDIVISION IMPROVEMENT AGREEMENT FOR DRY CREEK

STORAGE PLANNED UNIT DEVELOPMENT, PHASE I

A93-192 AGREEMENT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND TEAM FORT COLLINS/UNITED WAY

(Sub-Grant for Prevention of Impaired Driving Program)

C93-66 CONTRACT BETWEEN THE BOARD OF COUNTY

COMMISSIONERS AND THE COLORADO DEPARTMENT OF

INSTITUTIONS, DIVISION OF YOUTH SERVICE (Senate Bill

#94 Funding)

D93-23 DEED OF DEDICATION BY TERRY L. AND MARY J.

SPITZMILLER (Dedication of Property - County Road 70)

R93-207s FINDINGS AND RESOLUTION CONCERNING THE VACATION

OF UTILITY EASEMENT IN CARRIAGE HILLS SUBDIVISION

R93-208s FINDINGS AND RESOLUTION CONCERNING THE VACATION

OF RIGHT-OF-WAY FOR WALKER STREET IN FERGUSON'S

SUBDIVISION

R93-209z SPECIAL REVIEW FINDINGS AND RESOLUTION CONCERNING

THE PETITION OF SUNDANCE TRAIL GUEST RANCH

R93-210s RESOLUTION REGARDING RELEASE OF COLLATERAL FOR

AMENDED PLAT OF FOSSIL CREEK MEADOWS, FIRST FILING

R93-211s RESOLUTION FOR COUNTY ROAD MAINTENANCE

(Acceptance of Maintenance of Roads in 6 Subdivisions - Coffee Park,

Fossil Creek Meadows, Glades West, McMurray Ranch,

Riverlakes Estates, and Spring Mountain

Motion carried 3 - 0.

The meeting recessed at 9:35 a.m.

MEETING WITH BARB SOMMERMEYER

REGARDING STRATEGIC PLANNING

(#416 @ 1800)

The Board of County Commissioners reconvened at 1:30 p.m. in regular session with Barb Sommermeyer, President Success Dynamics, Inc. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were Frank Lancaster, Director of Natural Resources, and Bill Gordon, County Administrator. Recording Clerk, S. Graves.

Following opening remarks from Commissioner Duvall with respect to the Board exploring ideas about Strategic Planning, preliminary discussion of the Strategic Planning Process was held with Ms. Sommermeyer. Commissioner Duvall stated that the Board is looking for direction how to begin the formal process and the formation of a living document to achieve coordination and alignment among the divisions within the County. Ms. Sommermeyer outlined her beliefs about Strategic Planning and stated that formalizing a Plan gives structure to everything the County is doing. A Strategic Plan is a living document aligning specific goals, policies, procedures, division goals, etc.

Ms. Sommermeyer stated that her role has a consultant would be to help design a process which makes sense, and train the leadership to facilitate the process; she does not believe that a consultant's role is to supply answers, it is to ask the right questions to develop a Plan. Ms. Sommermeyer has developed some new strategies using unique nautical metaphors which can be visualized easily; they facilitate organization assessment and a "spiral of improvement" approach which responds to future needs while still valuing the past. Emphasis is placed on self-directed vs. environmentally directed change in a non-threatening environment, with internal members of the organization--those who know best what the organization needs--being critical leaders of the planning process.

M O T I O N

Commissioner Disney moved that the Board go into Executive Session to discuss personnel matters.

Motion carried 3 - 0.

The meeting adjourned at 3:40 p.m.; no action taken.

( S E A L )

________________________________________

JANET S. DUVALL, CHAIRMAN PRO-TEM

BOARD OF COUNTY COMMISSIONERS

ATTEST:

_________________________________________

Sherry E. Graves, Deputy County Clerk