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PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS MONDAY, JULY 26, 1993 MEETING REGARDING BIDS FOR TAX SALES NOTICES (#290) The Board of County Commissioners convened at 2:00 p.m. in regular session with Irene Josey, Chief Deputy Treasurer. Chairman Hotchkiss presided; Commissioners Duvall and Disney were present. Also present were Bill Gordon, County Administrator; Bob Martell, Purchasing Agent; and, representatives of the Coloradoan, and the Fort Collins Triangle Review. Recording Clerk, D. Lord. Ms. Josey reviewed the legislative mandate in relation to publishing tax sales information for the public. She stated that the Treasurer's Office was responsible for Mobile Home listings to be published in accordance with specific timelines. She informed the Board that copies of the publications would be available the Treasurer's Office, and one is posted outside the office. Ms. Josey provided the Board with copies of the four bids that were received from the Triangle Review, Coloradoan, Loveland Reporter-Herald and the Estes Park Trail-Gazette. She noted that neither the Coloradoan nor the Trail-Gazette had bid on the Real Property and Special Assessment Tax Lien Sale Tabloid. The representative of the Coloradoan explained that their current computer system could not provide this service, thus had not bid on that section of the package. There was considerable discussion regarding the intent of the legislation and the cost of publication of additional tabloids. Ms. Josey explained that each delinquent homeowner was assessed a $10 publication charge to defray the cost of the mandated publication of the tax sale notices. The payment is due by November 18, 1993. MOTION Commissioner Duvall moved that the Board accept the bid of the Fort Collins Triangle Review, and that an additional 1,000 copies of the tabloid be published to allow for copies to be placed in county buildings and libraries, and that ads be placed in each of the other county publications informing the public of their availability. The motion carried 3 - 0. The meeting was adjourned at 2:45 p.m. BOARD OF EQUALIZATION The Board of County Commissioners reconvened at 3:00 p.m. as the Board of Equalization to consider recommendations from the Board of Referees on appeals of property valuations. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present was Bill Gordon, County Administrator. Recording Clerk, S. Graves. M O T I O N Commissioner Disney moved that the Board approve the findings and recommendations made by the Board of Referees for the property valuations appeals heard on July 22 and July 23, 1993. Motion carried 3 - 0. The meeting adjourned at 3:05 p.m. TUESDAY, JULY 27, 1993 BOARD OF EQUALIZATION The Board of County Commissioners met at 9:00 A.M. as the Board of Equalization to hear appeals of property valuations and to review recommendations from the Board of Referees. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present was Bill Gordon, County Administrator. Recording Clerk, S. Graves. M O T I O N Commissioner Disney moved that the Board approve the findings and recommendations of the Board of Referees for the property valuation appeals heard on July 26, 1993. Motion carried 3 - 0. The hearings adjourned at 4:15 p.m. WEDNESDAY, JULY 28, 1993 ADMINISTRATIVE MATTERS (#291) The Board of County Commissioners met at 9:00 A.M. in regular session with Bill Gordon, County Administrator. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Wayne Lawler, Facilities Manager; and Chamber of Commerce Representatives Peter Salg, Stan Everitt, Mike Hauser, and Melanie Hein. Recording Clerk, S. Graves. 1. REQUEST FOR APPROVAL OF AN OFFER FOR PURCHASE OF PROPERTY: Mr. Lawler presented a contract for $50,000 for the purchase of the four expansion lots north of the Blue Spruce complex in Fort Collins and requested the Chairman's signature. The purchase of these lots was approved by the Board on July 21, 1993. M O T I O N Commissioner Disney moved that the Board authorize the Chairman's signature on the Contract for the purchase of four lots north of Blue Spruce for $50,000. Motion carried 3 - 0. C93-39 CONTRACT TO BUY AND SELL REAL ESTATE BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND CENTURY BANK, A COLORADO CORPORATION (Purchase of four lots north of Blue Spruce Complex) 2. DISCUSSION ON RESPONSE TO CHAMBER OF COMMERCE LETTER REQUESTING: a) More detailed Commissioner agenda; b) Meetings on growth related issues; c) Addition of 2 members of the business community to the Environmental Advisory Board. a) Mike Hauser expressed appreciation to the Board for the recent expansion of the Board's weekly agenda, but requested even more detail and information on the agenda regarding policy-related issues three or four days in advance, in order to provide other interested groups sufficient time to develop policy positions regarding the issues. After discussion, Mr. Gordon was directed to FAX a draft of the following week's agenda to the Chamber of Wednesday of each week. Mr. Gordon will also request the Planning Department to send a copy of their land use agenda to the Chamber one week before their meetings, as well as the Planning Commission Agendas. Chairman Hotchkiss indicated that the Board is planning to change their weekly agenda to include a worksession on Thursday mornings for discussion of policy issues. Mr. Everitt suggested that the Board might consider holding these policy-issue related meetings before or after regular business hours. b) With regard to meetings on growth related issues, it was suggested that maybe a smaller working committee be appointed from the various cities and towns in the County to work on growth-related policy issues so everyone's goals are parallel and the County will be a participant rather than a recipient. Mention was made that the County currently is doing this. c) The Chamber group expressed their concern that the recently appointed seven-person Larimer County Environmental Advisory Board does not include a business or professional person and requested the Board to consider enlarging the Board by two more persons from the business community in an attempt to have a balanced perspective. Commissioner Disney noted that the Overall Economic Development Committee includes members from the business community and will be working closely with the Environmental Advisory Board. The Board will review this request and render a decision soon. 3. COMMISSIONER'S REPORTS: -- Commissioner Disney reported on the (CDOT) Colorado Department of Transportion Meeting which he attended in Greeley on July 21, 1993. Commissioner Disney noted that unless strong objections are heard from the Counties, the process being undertaken by the North Front Range and Upper Front Range Transportation Planning Committees, which includes representation from each County, will replace the County hearing process; Commissioner Disney stated that to continue to hold the hearings would be redundant. -- After receiving a request from Rich Widmer of Estes Park asking to be included in the seminar on "Re-Inventing Government", which the County is sponsoring this Fall, Commissioner Duvall suggested that all the municipalities in Larimer County be invited to participate. The Board agreed these invitations should be issued to all. -- Acknowledging the excellent job the current legal counsel is doing for the County, Commissioner Duvall queried when the Board will discuss issuing requests for proposal for legal counsel in the future. The Board stated this will be discussed in detail during the Worksession scheduled for August 12, 1993 and a decision made regarding this matter the following Thursday. Commissioner Duvall suggested a letter be prepared and sent out now so the interested applicants will have time to prepare. -- Commissioner Duvall expressed her desire to the Board for the County to take the lead in forming a committee to review and discuss foothills development, corridor development, UGA, etc. -- Commissioners Disney and Duvall attended a meeting on health care access and informed the Chairman that the possibility of a tax supported initiative is being considered. WORKSESSION: -- Mr. Gordon requested Board approval of an Amendment to the Resolution adopted by the Board on July 21, 1993 providing for the appointment of James D. Lloyd to serve as a referee for Board of Equalization Hearings. M O T I O N Commissioner Disney moved that the Board approve an Amendment to the Resolution Providing for the Appointment of James D. Lloyd to serve as Referee for the Board of Equalization Hearings. Motion carried 3 - 0. R93-101g AMENDMENT TO THE RESOLUTION PROVIDING FOR THE APPOINTMENT OF INDEPENDENT REFEREES TO CONDUCT HEARINGS ON BEHALF OF THE LARIMER COUNTY BOARD OF EQUALIZATION -- Mr. Gordon requested the Board to authorize the appropriation of $11,000 for the continuation of the Rocky Mountain Poison Control Center services for the last quarter of 1993, with the understanding that this money will not be spent if E911 decides to assume this expenditure. M O T I O N Commissioner Duvall moved that the Board of County Commissioners appropriate $11,000 from the Commissioners' Special Projects Fund for the continuation of the Rocky Mountain Poison Control Center's service to Larimer County during the last quarter of Calendar Year 1993. Motion carried 3 - 0. -- Mr. Gordon reminded the Board that on July 6, 1993 the Board took the Gadsby Ranch MRD under advisement until August 6, 1993 to allow time to develop conditions. Today the Board is requested to extend this time period to August 16, 1993. M O T I O N Commissioner Duvall moved that the Board of County Commissioners extend the period which the Board is taking the Gadsby Ranch MRD under advisement from August 6, 1993 to August 16, 1993. Motion carried 3 - 0. -- Mr. Gordon stated that the Office of Emergency Management has invited the Board to attend their annual meeting in Colorado Springs, September 13 thru 16, 1993. Commissioner Disney indicated he will attend the meeting. At 10:15 a.m., George Hass, County Attorney; Jeannine Haag, Assistant County Attorney; Ralph Jacobs, Personnel Director; John Pedas, Code Enforcement Officer; Suzanne Comcowich, Employee Relations Classification Specialist; and Sue Cottingham, Manager Systems and Programming Department, entered the room for Legal Matters. M O T I O N Commissioner Disney moved that the Board go into Executive Session to discuss pending litigation and a personnel matter. Motion carried 3 - 0. The Board came out of Executive Session at 11:10 a.m.; no action taken. 5. DOCUMENT REVIEW: The following documents, of a routine nature, were considered by the Board: M O T I O N Commissioner Disney moved that the Board approve the Minutes for the week of July 19, 1993, and the Agenda for the week of August 2, 1993, as submitted. Motion carried 3 - 0. M O T I O N Commissioner Disney moved that the Board approve Petitions for Abatement, as recommended by the County Assessor Steve Miller, for Whitcomb, Bundy, Intrigue Shop, and Mother Lode/Bravo. Motion carried 3 - 0. M O T I O N Commissioner Disney moved that the Board approve the Cameron Estates Replat for Lot 5. Motion carried 3 - 0. LIQUOR LICENSES: County approval was granted to Nightingales - 6% - Ft. Collins, CO. Licenses were issued to: Horsetooth Inn - 6% WITH EXTENDED HOURS - Ft. Collins, CO; Supermarket Liquors, Inc. - 6% - Ft. Collins, CO; Sol's Long Branch Saloon - 6% WITH EXTENDED HOURS - LaPorte, CO; Smokehouse & Grill - 6% - Livermore, CO; Hauf Brau Restaurant - 6% - Ft. Collins, CO; Greater Ram Club Spirit Committee - 3.2% SPECIAL EVENTS LICENSE - Hughes Stadium Parking Lot, Ft. Collins, CO. for September 4, 11, 18 and October 9 and 30, 1993 from 9 a.m. to 5 p.m. M O T I O N Commissioner Disney moved that the Board approve the following documents: A93-129 AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND LOCHLAND PARK HOMEOWNERS' ASSOCIATION (County Road 17 - Road Work on Travis Road) C93-40 CONTRACT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND THE STATE OF COLORADO, DEPARTMENT OF SOCIAL SERVICES (Renewal of Annual Medicaid Services for Mental Health Center) Motion carried 3 - 0. The meeting recessed at 11:25 a.m. PUBLIC HEARING TO AMEND BUDGET (#291 @ 4974) The Board of County Commissioners reconvened at 1:30 p.m. for a Public Hearing for the 1st Revision to the 1993 Budget. Chairman Hotchkiss presided; Commissioner Duvall was present. Commissioner Disney is attending the Upper Front Range Regional Planning Commission Meeting in Frederick, CO. Also present were Bob Keister, Budget Manager, and Bill Gordon, County Administrator. Recording Clerk, S. Graves. Mr. Keister presented the Notice and Resolution to Transfer Funds and Amend the Budget for 1993 to the Board and requested approval and the Chairman's signature. Mr. Keister noted this Resolution was published in its entirety in the newspaper and today's hearing was duly advertised. Mr. Keister stated that all revisions in the resolution are items which have been previously authorized. M O T I O N Commissioner Duvall moved that the Board adopt the Notice and Resolution to Transfer Funds and Amend Budget for the Calendar Year 1993, and authorized the Chairman to sign same. Motion carried 3 - 0. R93-194g NOTICE AND RESOLUTION TO TRANSFER FUNDS AND AMEND BUDGET FOR LARIMER COUNTY, FOR CALENDAR YEAR 1993. The meeting recessed at 1:50 p.m. MEETING WITH REPRESENTATIVES OF CARE-A-VAN BOARD OF DIRECTORS (#292) The Board of County Commissioners reconvened at 2:30 p.m. in regular session. Chairman Hotchkiss presided; Commissioner Duvall was present. As noted previously, Commissioner Disney is attending another meeting. Also present were the following representatives of the Cara-A-Van Board of Directors: Mark Korb, Marj Walsh, LaVerna Barnhart, Evan Patterson, Jerry Boortz, and Jack Peverley; Rena Mackrill and Joannie Schlueter, Human Development Director and Administrative Director; and Bill Gordon, County Administrator. Recording Clerk, S. Graves. Chairman Hotchkiss stated that the purpose of today's meeting is to respond to a request from the Care-Van Board relating to fiscal problems. Mr. Korb stated that Care-A-Van's primary private contract with Foothills Gateway came in at a substantially lower dollar than expected, resulting in a large deficit. In order to maintain services at the current level, the projected average monthly shortfall will be $11,437 for urban and $3,019 for non-urban. Mr. Korb indicated that if the City and County do not help with this shortfall, the services of Care-A-Van will be eliminated. Mr. Korb stated that the CAV Board has been considering the adoption of a fare schedule for rides. Today, the CAV Board is requesting $3,019 a month from the County for the last six months in 1993, and the City of Fort Collins has received a request for $11,438 a month for the last half of the year. Responding to questions from Commissioner Duvall regarding how these dollars translate to services, Ms. Walsh responded that in 1992 there were 21,000 hours of service provided and 32% of the trips were provided outside of the urban areas. Mr. Boortz presented a chart graphing the Care-A-Van financial situation for 1993 including the projected expenses and revenue for the second half of 1993. After discussion, consensus of the Board was to consider this request further during their Worksession on August 12, 1993. The meeting adjourned at 3:35 p.m. THURSDAY, JULY 29, 1993 BOARD OF EQUALIZATION The Board of County Commissioners convened at 9:00 a.m. as the Board of Equalization to hear appeals of property valuations and review recommendations from the Board of Referees. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present was Bill Gordon, County Administrator. Recording Clerk, S. Graves. M O T I O N Commissioner Duvall moved that the Board approve the recommendations made by the Board of Referees for July 27 and July 28, 1993. Motion carried 3 - 0. The hearings adjourned at 4:50 p.m. FRIDAY, JULY 30, 1993 BOARD OF EQUALIZATION The Board of County Commissioners convened at 9:00 a.m. as the Board of Equalization to hear appeals of property valuations. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present was Bill Gordon, County Administrator. Recording Clerk, S. Graves. The hearings adjourned at 11:30 a.m. ____________________________________ COURTLYN W. HOTCHKISS, CHAIRMAN BOARD OF COUNTY COMMISSIONERS ( S E A L ) ATTEST: _____________________________________ Sherry E. Graves, Deputy County Clerk _____________________________________ Dolores Lord, Deputy County Clerk