County Offices, Courts and Landfill will be closed on Monday, July 4 for the Independence Day Holiday. Critical services at Larimer County are not disrupted by closures.
PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS TUESDAY, JULY 6, 1993 SUBDIVISIONS (#266, #268, & #270) The Board of County Commissioners met at 9:00 a.m. in regular session with Russ Legg, Development Processing Administrator. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Al Kadera, Subdivision Administrator; Richael Michels and Carol Evans, Planners; Jerry White, Zoning Administrator; John Pedas, Code Enforcement Officer; Elaine Spencer, Manager Engineering Operations & Planning; Jerry Blehm, Environmental Health; and Jeannine Haag, Assistant County Attorney. Recording Clerk, S. Graves. Mr. Legg stated that the following are consent items and will not be discussed in detail unless specifically requested by the Commission or members of the audience. 1. CONNELL RESOURCES SPECIAL REVIEW ((#93-ZR0249): NW 03-06-68: SOUTH SIDE OF COUNTY ROAD 38 (HARMONY ROAD), 1/4 MILE WEST OF I-25; 37.68 ACRES; FA-1 ZONING FARMING (7-6-93). This is a request for Amendment to Special Review to allow the addition of an asphalt batch plant as an accessory use to an approved gravel extraction operation. Staff Findings include: 1) The proposed batch plant will be operating as an accessory use to the gravel extraction operation permitted by Special Review #57-80; 2) The Larimer County Engineering and Health Departments, the fire district, all utilities and other interested agencies have reviewed this subdivision and have stated no objections as long as certain conditions are met; 3) The proposed batch plant will have minimal impacts on the surrounding land uses and appears consistent with the Larimer County Comprehensive Plan; 4) The proposed batch plant will not increase the number of vehicle trips per day that currently exist on the site. The Staff/Urban Growth Area Review Board Recommendation is for Approval of the Special Review to allow a mobile asphalt plant at the existing Connell Resources mining operation with the following conditions: 1) The batch plant will operate only from mid-March to mid-December each year from 6 a.m. to 6 p.m. Monday through Saturday; 2) Only sand and gravel that is extracted on the site can be utilized at the batch plant. No resource may be brought in from other locations for use at this batch plant; 3) The State permit for operating a batch plant on a mining site must be obtained prior to operation of the plant; 4) A State Air Pollution permit is required prior to operation of the plant; 5) The fire hydrant required by Special Review #153-92 must be installed and documented to be operating properly prior to operation of the plant; 6) The approval for the batch plant will expire four years from the date of approval by the Board of County Commissioners, unless otherwise extended by the Board of County Commissioners. 2. KARL LANE STREET NAME CHANGE (#93-0S0295): 01-04-73; KARL LANE RUNS NORTH FROM STATE HIGHWAY 7, NORTH OF CARRIAGE HILLS; E-ESTATE ZONING (7-6-93). This is a request to change the name of Karl Lane to Bluebird Lane. Staff Findings are: 1) The proposed street name, Bluebird Lane, has been reviewed and approved by all the appropriate public agencies; 2) The proposed street name does not duplicate any existing street names in the immediate area; 3) All the property owners utilizing this street for access have approved the proposed street name. Staff Recommendation is for Approval of the request to change the name of Karl Lane to Bluebird Lane. 3. RIST CANYON VOLUNTEER FIRE DEPARTMENT SPECIAL REVIEW (#93-ZR0248): SE 33-08-70; 2 MILES OFF RIST CANYON ROAD, 5 MILES WEST OF BELLVUE; .09 ACRES; O-OPEN ZONING (7-6-93). This is a request to allow a fire truck shelter and parking area for volunteer fire fighters. Staff Findings include: 1) The structure will improve the ability of the Rist Canyon Volunteer Fire Department to respond to and fight fires in the Rist Canyon/Whale Rock Area; 2) The Larimer County Engineering and Health Departments, the Fire District, all utilities and other interested agencies have reviewed this subdivision and have stated no objections as long as certain conditions are met; 3) The proposed structure will have no significant impacts on the surrounding land uses or the natural environment as long as certain fire prevention actions are taken. The Planning Commission/Staff Recommendation is for Approval of the Rist Canyon Volunteer Fire Department Special Review with the following conditions: 1) The structure and the water tank must be painted in earth tones or forest greens to blend in with the surroundings; 2) Trees and other solid fuel must be cleared within 30' of the proposed structure; 3) The structure may not be used for any other purpose than the storage of fire trucks or other fire fighting equipment and maintenance of the trucks and equipment; 4) A drainage plan must be provided for review by the County Flood Plain Administrator at the time of building permit. 4. PTARMIGAN PLANNED UNIT DEVELOPMENT, 2ND FILING (#92-MS0109): S 1/2 OF 14-06-68; NORTHEAST CORNER OF COUNTY ROAD 5 AND STATE HIGHWAY 392; 42.64 ACRES; 107 LOTS; E-1 ESTATE ZONING (7-6-93). This is a request for the release of the Special Improvement District Letter of Credit. Staff Recommendation is for Approval of the release of the letter of credit SLC021/92 for $209,317.50 upon successful completion and release of the roadway subgrade construction. 5. RIVERLAKES ESTATES PLANNED UNIT DEVELOPMENT (#S-79-90): NE 1/4, SW 1/4 221-5-68; NORTH OF STATE HIGHWAY 402, SOUTH OF THE BIG THOMPSON RIVER, NORTHWEST OF PARADISE ACRES SUBDIVISION; 32.5 ACRES; 26 LOTS; (7-6-93). This is a request for partial release of collateral. Staff Recommendation is for Approval of the partial release of the Letter of Credit in the amount of $96,889 with the condition that a new letter of credit covering the remaining subdivision improvements agreement be provided by the applicant prior to release. M O T I O N Commissioner Duvall moved that the Board adopt the Staff Findings and UGA Review Board/Planning Commission/Staff Recommendations and approve the Connell Resources Special Review (#93-ZR0249); Karl Lane Street Name Change (#93-0S0295); Rist Canyon Volunteer Fire Department Special Review (#93-ZR0248); Ptarmigan Planned Unit Development, 2nd Filing (#92-MS0109); and Riverlakes Estates Planned Unit Development (#S-79-90); each, with the conditions as previously outlined. Motion carried 3 - 0. 6. ASPEN BROOK P.U.D., PHASE 2 SUBDIVISION IMPROVEMENT AGREEMENT AND FINAL PLAT. Mr. Kadera presented the Final Plat for Aspen Brook P.U.D., Phase 2 and the Subdivision Improvement Agreement for Board approval and the Chairman's signature. M O T I O N Commissioner Disney moved that the Board approve and the Chairman sign the Aspen Brook P.U.D., Phase 2 Final Plat and Subdivision Improvement Agreement. Motion carried 3 - 0. A93-122 SUBDIVISION IMPROVEMENT AGREEMENT FOR ASPEN BROOK P.U.D., PHASE 2, BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND ASPEN BROOK INVESTMENTS, INC. 7. ABC STORAGE & RON'S EQUIPMENT PLANNED UNIT DEVELOPMENT (#93-MS0243): SW 1/4 26-08-69; NORTH SIDE OF US HIGHWAY 287, EAST OF COUNTY ROAD 17 (1000 NORTH HIGHWAY 287-COUNTRY GENERAL STORE); 12.06 ACRES; C-COMMERCIAL ZONING (7-6-93). This is a request for a Preliminary Phase Plan to divide 12.06 acres into three tracts of 2.62, 4.32, and 5.13 acres for a commercial Planned Unit Development for mini-warehousing, equipment sales, and existing retail/gasoline sales. Ms. Michels provided the project description and noted that two concerns are the proximity of the building to Dry Creek, which is in the floodway, and inadequate space for parking. Mr. Gene Fischer, attorney for the applicant, stated they are in agreement with all the requirements and conditions except for the condition that an annexation agreement must be signed with the City of Fort Collins on all three parcels. Mr. Fischer stated that Con-Agra will not sign the agreement for the parcel they are retaining--Parcel A; but there is no problem with signing the agreement for Parcels B & C--the parcels to be developed. Staff Findings include: 1) The proposed uses are allowed in the C-Commercial Zoning District; 2) The site plan with recommended changes is in conformance with the Planned Unit Development Resolution; 3) A commercial development in this area meets the intent of the Comprehensive Plan; 4) Approval of this Planned Unit Development will have no detrimental effects upon the surrounding land uses, the environment, or on overall health and safety; 5) The County Engineering and Health Departments, as well as utilities and other interested reviewing agencies, have reviewed this proposal and stated no objections to it as long as certain conditions are met. The Staff/Planning Commissioner Recommendation is for Approval of the ABC Storage and Ron's Equipment Planned Unit Development with the following conditions as amended: 1) A revised site plan must be submitted with the following changes shown: A) The storage units and office must be tan or brown with the roofs being a dark color. No white shall be used; B) The storage units on the eastern side of the property for both current and future development sites must be set back at least 50 feet from the floodway line of Dry Creek; C) Landscaping must be provided on the southern portion of Tract B, which will provide a dense buffer; D) Landscaping along Highway 287 must be included in Tract A; E) Landscape irrigation and maintenance issues must be addressed. Maintenance must be addressed in a Subdivision Improvements Agreement; F) Parking spaces must be provided in the quantities required by the Planned Unit Development Resolution, except at the storage unit office where 3 spaces are required; G) The grassy equipment display area must be physically delineated from the remainder of the property; H) The access drive from Highway 287 must be shown 33 feet wide; 2) Development of the site must be completed in strict conformance with the approved Phase Plan, including signs and off-premise signs; 3) The Leafy Spurge infestation on the property must be addressed in conformance with the Larimer County Weed District Regulations; 4) Lighting should be installed so that no light leaves the site or shines on adjacent properties; 5) No storage or display of equipment can occur outside of the approved storage area; 6) Future storage units must be developed in conformance with the approved site plan; 7) The access to all the lots must be included in an access easement and a written agreement recorded defining how the property owners will maintain said access; 8) No storage of vehicles, equipment, materials, or any other items will be allowed outside of a building on Tract B; 9) Only farm implements and equipment may be displayed for sale on Tract C. All vehicles displayed must be operational. No wrecked equipment, equipment stored for parts, mobile homes, etc., are allowed on Tract C; 10) All equipment displayed on Tract C must be within the designated display area; 11) The display area on Tract C must be well maintained and weed free; 12) The storage units on Tract B must not be used for living quarters, any commercial uses, or to store any hazardous materials; 13) Drainage issues must be addressed with a drainage plan and a 20-foot drainage easement along the north side of Tract B and must be shown on the Final Plat; 14) A fire hydrant must be installed on the property in accordance with the recommendation of the Poudre Fire Authority, and tested prior to issuing a building permit; 15) The flood plain must be shown on the Final Plat; 16) The entire right-of-way for Highway 287 must be shown on the Final Plat; 17) An Annexation Agreement with the City of Fort Collins is required for the developed parcels B & C. Parcel A will remain excluded from the Annexation Agreement, subject to obtaining a waiver from the City of Fort Collins; 18) The following notes must appear on the Final Plat: A) Development of this property must be done in strict conformance with a site specific development plan on file with the Larimer County Planning Office; B) Portions of Tracts B and C are located in the floodplain and subject to Larimer County Floodplain Regulations; C) Structures built on Tract B must have a finished floor elevation of 1.5 feet above the base flood elevation of 5,009.81 feet; D) Engineered footing and foundations are required for all structures on this property; E) Maintenance of the roads in this subdivision is the responsibility of the property owners. Failure to maintain the roads may result in a lien upon the property. Approval of the waiver from the requirement to hook up to sanitary sewer with the following condition: 1) Property owners must hook up to sanitary sewer when it is within 400 feet of the property and join any Special Improvement Districts for sewer that form within 400 feet of the property. M O T I O N Commissioner Duvall moved that the Board adopt the Staff Findings and Staff Recommendations and approve the conditional Waiver regarding sanitary sewer and approve the ABC Storage & Ron's Equipment Planned Unit Development with Amended Conditions, subject to obtaining a waiver from the City of Fort Collins excluding Parcel A from the Annexation Agreement. Motion carried 3- 0. 8. EHRLICH MINOR RESIDENTIAL DEVELOPMENT (#93-0S0309): 29-05-69, SOUTH SIDE OF COUNTY ROAD 18 NEAR THE WEST END OF BOEDECKER LAKE (7-6-93). This is a request to appeal the Minor Residential Development regulation to permit a Minor Residential Development application on a parcel created after 1972. Russ Legg reviewed the major concerns and issues. Staff Findings are: 1) On February 1, 1993, the Minor Residential Development regulations were amended to require that all proposed Minor Residential Development lots meet the minimum lot size requirements of the appropriate zoning district; 2) The property in question cannot be divided without a Lot Size Variance; 3) Property divisions that are not consistent with the minimum zoning requirements should be subject to review of the Planning Commission through the full subdivision process; 4) Without commenting on the merits of the case that could be made for dividing this site, Staff will not support an appeal from the minimum requirements of the Minor Residential Development regulations. Therefore, Staff Recommendation is for Denial of the Ehrlich Minor Residential Development Appeal. Mr. Ehrlich submitted a letter with the history of this property and the reasoning for his petition to proceed with an application for an MRD. Discussion followed. M O T I O N Commissioner Disney moved that the Board adopt the Staff Findings and Staff Recommendation and deny the Ehrlich Minor Residential Development Appeal and suggested Mr. Ehrlich proceed thru the subdivision process. Motion carried 3 - 0. 9. LAMY MINOR RESIDENTIAL DEVELOPMENT (#92-EX0047): NW 1/4 25-05-73; SOUTH OF US HIGHWAY 34, ADJACENT TO THE ESTES PARK CITY LIMITS, ONE MILE WEST OF MORAINE AVENUE; 38 ACRES; 3 LOTS; T-TOURIST ZONING (7-6-93). This is a request for a Time Extension to divide 38 acres into four lots for single family dwellings, a Time Extension. Mr. Kadera also requested the Board to consider the same Time Extension for the Kaufman and Rice Minor Residential Developments, noting that the applicants have complied with conditions of approval but matters beyond the applicant's control have created a delay. Staff Findings include: 1) The Lamy Minor Residential Development was conditionally approved on October 26, 1992; 2) The applicant has made steady progress toward meeting the conditions of approval, so the Final Plat could be recorded; 3) Circumstances beyond the applicant's control have resulted in a delay in meeting the conditions of approval; 4) Granting an Extension to January 6, 1994 will not result in any significant negative impacts on any interest the County has in this application. Staff Recommendation is for Approval of an Extension of Time to January 6, 1994 for the recording of the Lamy, Kaufman, and Rice Minor Residential Developments. M O T I O N Commissioner Disney moved that the Board adopt the Staff Findings and Staff Recommendation and approve the Time Extension until January 6, 1994 for the Lamy, Kaaufman and Rice Minor Residential Developments. Motion carried 3 - 0. 10. GADSBY RANCH MINOR RESIDENTIAL DEVELOPMENT (#93-EX0226): SE 1/4 23 AND SW 1/4 24-08-70; 1/4 MILE SOUTH OF THE INTERSECTION OF COUNTY ROAD 25E AND COUNTY ROAD 54E ON THE WEST SIDE OF COUNTY ROAD 25E, 1 MILE NORTHWEST OF BELLVUE; 16.9 ACRES; 2 LOTS; O-OPEN ZONING (7-6-93). This is a request to divide a 16.9 acre parcel with existing dwelling, barns and indoor arena, into two lots of 8.5 acres each for single family dwellings. Ms. Evans provided the background information and technical and regulatory issues. Ms. Evans stated that Staff has investigated several alternatives for "separating" the horse boarding from the property and a good solution for resolving this situation does not exist. Staff Findings are: 1) The proposed Gadsby Ranch Minor Residential Development is not consistent with the requirements for Minor Residential Developments contained in the Larimer County Subdivision Resolution concerning permitted uses, and the proposed access exceeds the County Standard for a dead-end road. The request is consistent with requirements regarding number of lots requested and lot sizes (Variance approved in 1991 with extension granted for 1993); 2) The applicants want to divide their horse boarding facility from the remainder of the property in hopes of obtaining better financing and insurance. They wish to continue operating the horse boarding facility as it provides their income; 3) The proposed development takes access from County Road 25E at a location between two curves. The County Engineering Department has expressed concerns regarding the length of the proposed access and whether adequate sight distance is available for this access; 4) The County Health Department has stated that commercial livestock and/or rodeo activity may create noise, odor and dust complaints from adjacent property, and that mitigation of these potential problems should be addressed; 5) Other various reviewing agencies have commented on this request and stated no objections if certain conditions are met; 6) Approval of the proposed Gadsby Ranch Minor Residential Development, with the continuation of the business and with questionable access, would result in negative impacts on area residences and transportation and access. Staff Recommendation is for Denial of the proposed Gadsby Ranch Minor Residential Development. Gary and Nancy Gadsby, applicants, stated that they are requesting this land division to obtain a good mortgage rate; the horse operation is a non-conforming use and such types of operation have a high rate of failure, resulting in very high interest rates. The Gadsby's have no intention of creating another building site. Mr. Gadsby also noted that the adjacent property owners have no objections to this division of land. Discussion followed. M O T I O N Commissioner Disney moved that the Board take this matter under advisement for approximately thirty (30) days to allow time for Staff and the applicants to draft new findings and conditions to mitigate the concerns of this request. Motion carried 3 - 0. 11. DOUBLE L RANCH REZONING AND SPECIAL REVIEW (#92-MZ0186): SE 1/4 21-09-72, ONE MILE SOUTHWEST OF GLACIER VIEW MEADOWS 6TH FILING; 116 ACRES; 3 LOTS; RURAL LAND USE DESIGNATION (7-6-93). This is a request to rezone from E-Estate to O-Open and Special Review to allow a guest ranch/retreat center. Mr. White provided the project description and reviewed the major concerns and issues--the main concern is access, not the request for a guest ranch. Therefore, Mr. White suggested that this matter be tabled until a new single plan regarding access and a new development plan can be determined. It was noted for the record that the Planning Commission recommended approval of the rezoning and special review with thirteen conditions, based on a plan with different access. Bill Wyatt, attorney representing the applicant, reviewed the history of this area and addressed the access problem. Gus Eykholt, Frank Chapnick and Paul Porter cited their concerns of environmental impact, the impact on roads, single access for firefighters, etc., and offered alternate solutions for access. Applicant Linda Best also commented on the suggested tabling of the matter. M O T I O N Commissioner Disney moved that the Board take the Double L Ranch Rezoning and Special Review under advisement to allow time (until September 13, 1993) for Staff and the applicant to solve the access problem and address concerns of the Glacier View Meadows Fire Department. Motion carried 3 - 0. 12. DEVRIES ALLEGED BUILDING/ZONING VIOLATION: NE 1/4 5-4-69; SW CORNER OF WEST COUNTY ROAD 14 AND LONETREE DRIVE (7-6-93). This alleged violation is for occupying a garage/storage building as a second dwelling on a property, transforming a garage storage building into a dwelling without building permits. Mr. Pedas submitted photos of the site and letters of complaint to the Board, and reviewed the major concerns and issues. The two issues which need to be resolved are whether or not a second dwelling is permitted and whether the building code has been observed. Staff Findings are: 1) The zoning regulations allow only one principal building per lot; 2) A garage or storage building on the property was remodeled into a dwelling without first obtaining a building permit; 3) Any new construction or changes in the occupancy of a building requires permits and inspections to insure all safety requirements are met; 4) Continued use of the property inconsistent with the building code requirements and zoning regulations may affect property values in the neighborhood. Staff Recommendation is to find that a violation exists, require compliance within 30 days, authorize legal action if the compliance deadline is not met. M O T I O N Commissioner Duvall moved that the Board table the Devries Alleged Building/Zoning Violation until August 9, 1993 to allow time to determine if a zoning violation exists. Motion carried 3 - 0. 13. TUNNICLIFF/ELDER ALLEGED ZONING VIOLATION: 1051 SUTTON LANE, 1 MILE SW OF ESTES PARK (7-6-93). This alleged violation is for remodeling a garage/storage building into a two-family dwelling (duplex), occupying the duplex without a Certificate of Occupancy or building permit. Mr. Pedas provided the background information for the Board and submitted a photo of the site and several letters of complaint from adjacent property owners. Staff Findings include: 1) The subject property is zoned E-Estate; 2) The E-Estate District allows only single family dwellings and one single family dwelling per lot; 3) The use of the two story building for one or two dwelling units is not authorized with any building permits; 5) The building is being occupied without any inspections or approvals; 6) The original building had several code deficiencies that were never corrected; 7) Continued use of the building and property inconsistent with the restrictions of the E-Estate Zoning may affect property values in the area. Staff Recommendation is to find that a violation exists, require immediate compliance, and authorize legal action if compliance is not attained. Mr. Bill Tunnicliff stated he acquired the subject property thru foreclosure as property manager for Veteran's Administration. A market analysis and systems inspection of all recorded documents of easements, restrictions, etc., was conducted and there was no record of any code deficiencies. Therefore, Mr. Tunnicliff proceeded with cleanup and repair of the three occupancy units on the property, which have had an existing use for 13 years. Ms. Nancy Brown, adjacent property owner, addressed the Board and stated that the two-story building has never been used as a dwelling until purchased by the present owners--the building was empty and used as a garage. Ms. Mary Tunnicliff stated that there has been occupancy of this property and there are three separate meters for heat, utilities, etc. Another neighbor, John Kinear, stated the two-story building was rented as an apartment for one or two years in the late 1970's, and rented later on for a year; but for the last 10 to 12 years no one has occupied the building. This gentlemen has no objection to the occupancy of the building because there is a housing shortage in Estes Park. Mr. Tunnicliff asked if it would solve the problem if he applied for a Variance from the Board of Adjustments, installed an interior stairway, etc. Chairman Hotchkiss advised this would be determined by the BOA. Discussion followed. M O T I O N Commissioner Disney moved that the Board find that a violation exists, require compliance within sixty (60) days, and recommended that the applicant apply for a Variance from the Board of Adjustments. Motion carried 3 - 0. 14. WATSON ALLEGED ZONING VIOLATION: NW 1/4 34-5-70; NORTH END OF CARTER LAKE (7-6-93) This alleged violation is for parking travel trailers, busses, and RV's, in an area not approved as a travel trailer park/campground. Mr. Pedas reviewed the major issues and concerns and submitted photos of the site. Staff Findings are: 1) The subject property is zoned T-Tourist; 2) The T-Tourist Zoning District allows travel trailer parks through Special Review Approval; 3) The indiscriminate parking of travel trailers (occupied or stored) is not an accessory use to a restaurant; 4) The continued use of the property is inconsistent with the zoning regulations and may affect property values in the area. Staff Recommendation is to find that a violation exists, require compliance within 30 days, and authorize legal action if the deadline is not met. Ricki Watson, property owner, submitted pictures of his property and adjoining properties and noted that the bus on the site is under renovation, as required by the Health Department. Mr. Watson stated that another bus on the property is temporary and holds the tools for the renovation; the RV is occupied by his night watchman but is moved in and out twice a day. Mr. Watson noted that he runs a bar and restaurant and many vehicles are left overnight due to over consumption of alcohol. Mr. Watson requested clarification regarding how many vehicles are allowed and stated he will eliminate the vehicles which are not allowed. M O T I O N Commissioner Duvall moved that the Board find that a violation exists, require compliance within 60 days, and authorize legal action if the deadline is not met. Motion carried 3 - 0. The meeting recessed at 12:10 p.m. PUBLIC WORKS STANDING MEETING (#277) The Board of County Commissioners reconvened in general session at 2:00 p.m. with Rex Smith, Director of Public Works. Chairman Hotchkiss presided; Commissioners Duvall and Disney were present. Also present were: Bill Gordon, County Administrator, and Bill Heiden, Director and Dale Miller, Assistant Director, Road and Bridge Department. Recording Clerk, D. Lord. The first item on the agenda was the Water Augmentation Agreement between the County and the Platte River Power Authority to provide for the augmentation of 100 acre feet annually for the Strang Gravel Pit. Mr. Miller explained the reason for the agreement and the benefits to the County. MOTION Commissioner Disney moved that the Board approve the following document: A93-123 AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND THE PLATTE RIVER POWER AUTHORITY FOR 100 ACRE-FEET OF WATER ANNUALLY AS AUGMENTATION WATER FOR THE STRANG GRAVEL PIT. The motion carried 3 - 0. Mr. Heiden explained to the Board that over the years the County has accepted the responsibility for upkeep on various public access roads in sub-divisions approved many years ago. The Department is currently updating and attempting to standardize the agreements with several of these developments to address both fiscal and implied responsibility issues. Two of the agreements are tentatively scheduled for action within the near future. The first item discussed was an agreement with Lockland Park regarding the public access road. The subdivison has agreed to pay half the costs of paving the main road and the total cost of paving the three cul-de-sacs in Lockland Park. The second project would be in cooperation with the city of Fort Collins and the Colorado Department of Highways to locate a weather monitoring station at the same site as the new bridge north of Fort Collins on 287. After discussion, the Board agreed that the standardization of the agreement process, as well as the responsibility implications carried over by decisions of past Boards, was progressing in the right direction. The specific agreements will be discussed in more detail when completed for Board action. CONSENSUS OF THE BOARD was NOT to accept tree limbs, or other wind-caused debris FREE at the Landfill. There being no more business, the meeting was recessed at 3:00 p.m. MEETING REGARDING URBAN DISTRICT PRIORITIES (# 277) The Board of County Commissioners reconvened at 3:10 p.m. in general session with Jane Uitti, Urban District Liaison with Colorado Counties, Inc. Chairman Hotchkiss presided; Commissioners Duvall and Disney were present. Also present was Bill Gordon, County Administrator. Recording Clerk, D. Lord. Ms. Uitti explained that she was visiting urban counties to discuss the issues that each of the counties believed were most critical to them prior to the August meeting in which the top priorities for proactive legislative and administrative activities the Colorado Counties, Inc. should focus for next year. She refered to the memorandum of June 16, 1993 from Ron Stewart, President of CCI, in which five categories of issues were identified for prioritization as the basis for the meeting agenda. Commissioner Disney identified Social Services Restructuring; Conservation/Easement issues; Property Tax Revision; Transportation funding equity; and, Subdivison regulation of 35+ acres as his priorities. Chairman Hotchkiss added Ag definition for property taxes; Change in abatement interest from 1% per month; Vacating obsolete subdivisions (reintroduction of SB 1285); and, Clarification that issuance of a tax deed or division of property for tax assessment purposes does not legally subdivide property. Commissioner Duvall agreed with the above priorities, but asked for emphasis to be placed on Domestic violence monitoring and that funding for the program be redirected from the State General Fund back to the counties to pay for the program. Commissioner Duvall also recommended uniform generic application forms for all HHS Agencies and a need to reduce the number of abatements. There was consensus also on consolidating Special Districts. The Commissioners commended CCI for the new direction and expressed support for the activities of the organization. No action was taken and the meeting was adjourned at 4:10 p.m. WEDNESDAY, JULY 7, 1993 ADMINISTRATIVE MATTERS (#280) The Board of County Commissioners met at 9:30 a.m. in regular session with Bill Gordon, County Administrator. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were the following members of the Customer Service Team: Len Bammer, Director of Fleet Management, John MacFarlane, Parks Director, Jeannine Haag, Assistant County Attorney; and Wayne Lawler, Facilities Manager. Recording Clerk, S. Graves. 1. STATUS OF CUSTOMER SERVICE TEAM SURVEY: The Committee requested direction from the Board regarding conducting an External Survey and if monies will be appropriated for same. The Survey will attempt to determine how Larimer County is doing with the services currently provided and also educate the public regarding what services are offered and have them rank these services as to importance. The Survey will help set priorities for the future. CONSENSUS OF THE BOARD was to authorize the expenditure of up to $5,000 for the Customer Service External Survey, monies to be derived from the Commissioners' Special Projects Fund. The Committee Members stated that a Status Report will be brought before the Board before October 15, 1993. 2. APPOINTMENTS TO OFFICE ON AGING ADVISORY COUNCIL: M O T I O N Commissioner Disney moved that the Board appoint Laurel Kubin and Marjorie Drew to the Office on Aging Advisory Council, both to fill unexpired terms which expire on December 31, 1993. Motion carried 3 - 0. 3. APPOINTMENTS TO ENVIRONMENTAL ADVISORY BOARD: M O T I O N Commissioner Disney moved that the Board appoint the following to the Environmental Advisory Board: Jim Meiman, Claudia Regan, & Ken Ashley for a One-year term ending July 31, 1994; Mark De Gregorio and Deni LaRue for a Two-year term ending July 31, 1995; Chris Bolton and Chris Lembcke for a Three-Year Term ending July 31, 1996; and Eric Sharp as Alternate for a One-Year Term ending July 31, 1994. Motion carried 3 - 0. It was noted that the Loveland City Council has appointed Patricia Ann Spaine and Fort Collins has selected Will Smith to the Environmental Advisory Board. 4. COMMISSIONER'S REPORTS: -- Commissioner Duvall requested assistance in determining the status of the many projects which have been requested from the various departments within the County. Mr. Gordon and Commissioner Duvall will work on prioritizing this list. 5. WORKSESSION: -- Dr. Keith Olson, Mental Health Executive Director, has requested Board approval to increase client rates from $85 to $89 per hour session effective July 1, 1993. Dr. Olson stated this rate change is necessary to reflect the change in State and Medicaid rates. M O T I O N Commissioner Duvall moved that the Board approve the increase in client rates for the Mental Health Center from $85 to $89 per hour session, effective July 1, 1993. Motion carried 3 - 0. -- Loyd Berry, Larimer County Agronomist, has requested the Board to accompany the Weed Advisory Board Members on a tour to view the extent of Larimer County's weed problems and is attempting to schedule this tour at the Board's convenience. Commissioners Disney and Duvall expressed interest in the tour; Mr. Gordon will make the arrangements. -- Mr. Gordon advised the Board that the date of July 14, 1993 for "Brats on the Barbie", fundraiser for United Way, will be rescheduled because so many of the elected officials will be unable to attend on that date. -- Rhonda Ross, United Way Coordinator, has requested authorization from the Board to purchase forty (40) t-shirts for the United Way Volunteers--approximately $240. CONSENSUS OF THE BOARD was to authorize the expenditure of $240 for t-shirts for the United Way Volunteers, monies to be derived from the Commissioners' Special Projects Fund. -- Discussion was held with Mr. Lawler regarding the purchase of two lots immediately adjacent to the north of Blue Spruce for the purpose of potential future expansion and parking. Commissioner Duvall expressed interest in reviewing other alternatives and in determining what other expansion needs the County will have in the future. After discussion, the Board directed Mr. Lawler and Mr. Gordon to compile a list of future expansion needs and plans. 6. DOCUMENT REVIEW: The following documents, of a routine nature, were considered by the Board: M O T I O N Commissioner Duvall moved that the Board approve the Minutes for the week of June 28, 1993, and the Agenda for the week of July 12, 1993, as submitted. Motion carried 3 - 0. M O T I O N Commissioner Duvall moved that the Board approve the following Petitions for Abatement, as recommended by the County Assessor, Steve Miller: Automated Business Svs; Advanta Leasing Corp; Vector Sports; David/Kris Creager; William & Joan Van Horn; Joan Van Horn; James/Nancy Schroeder; Everett/Mary Yarber; Thomas/Sharon Carson; Harvey/Marjorie Penner; Don/Jocelyn Carstens; Robert/Jannette Monson; Alfred/Helen Thompson; Stanley/Suzanne Brines; John/Patricia Rogers; Larry Nicolai; and Dieter/Linda Bothe. Motion carried 3 - 0. M O T I O N Commissioner Duvall moved that the Board approve a Second Amended Cottonwood Farms Exemption. Motion carried 3 - 0. LIQUOR LICENSES: A License was issued to Indian Meadows Lodge - 6% WITH EXTENDED HOURS - Bellvue, CO. County Approval was granted to Rustic Liquors - 6% - Bellvue, CO; Rustic Resort - 6% - Bellvue, CO; Southwest Liquors - 6% - Loveland, CO; Waive of Hearing for a Special Events License for the State Board of Agriculture for the Colorado State University, Greater Ram Club Spirit Committee, Hughes Stadium Parking Lot, Fort Collins, CO. on September 4, September 11, September 18, October 9, and October 30, 1993 for a 3.2% SPECIAL EVENTS PERMIT; and a Waive of Hearing for a Change of Ownership for Horsetooth Inn Corporation dba The Horsetooth Inn, 5918 Lakeview Drive, Fort Collins, CO. for a 6% Tavern License. M O T I O N Commissioner Duvall moved that the Board approve the following documents: A93-124 EASEMENT AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND U.S. WEST COMMUNICATIONS, INC. C93-36 CONTRACT FOR STATE REIMBURSEMENT OF CLEAN UP COSTS FOR LEAKING UNDERGROUND STORAGE TANKS BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND THE STATE OF COLORADO, DEPARTMENT OF HEALTH Motion carried 3 - 0. The meeting recessed at 10:45 a.m. WORKSHOP ON MAIL BALLOT AND COORDINATED ELECTIONS (#281) The Board of County Commissioners reconvened at 1:30 p.m. in general session with Myrna Rodenberger, County Clerk and Recorder. Chairman Hotchkiss presided; Commissioner Duvall was present and Commissioner Disney was attending a meeting in Estes Park. Also present were Bill Gordon, County Administrator, and Nancy Lubinski, Elections Division Supervisor. Recording Clerk, D. Lord. Ms. Rodenberger explained that the reason for the meeting was to discuss the implementation of a mail balloting system for Larimer County elections. She said that she preferred not to implement the mail balloting system for 1993 for the following reasons: 1) The current system is in place for regular balloting for the fall elections; 2) There is no cost advantage to revising the system immediately, however, there are distinct disadvantages in terms of staff time and initial procurement of equipment, in addition to the lack of space in current county space to process the ballots; and, 3) the technology to set up the mail balloting, including the purchase, installation and training for scanning equipment to process the ballot envelopes. Ms. Rodenberger stated that the Board must make the final decision, however, she was recommending that elections be held at polling sites for the balance of 1993. The Board agreed to accept her recommendation. Ms. Rodenberger then discussed coordinated elections, as mandated by Amendment 1. The new law calls for the County Clerk to coordinate all elections, general issues, city, special district, and school district elections to be held on the first Tuesday in November of odd-numbered years. This year issues of the city of Loveland, the city of Fort Collins, School District elections, and one or two special district issues that may be forthcoming from the county will be on the ballot. Chairman Hotchkiss asked if there was a problem with the election budget, given the mandate. Ms. Rodenberger stated that there was a carry-over from a prior election, and that the various entities that would be placing issues on the ballot will be asked to pay their actual costs, as before. The Board agreed with this procedure for billing for election services. Ms. Lubinski distributed a sample format for the Sample Ballot in response to the mandates of the Tabor Act regarding the publication of the Pro and Con statements for ballot amendments. She explained the format that would have to be followed, including the acceptance and summary of comments received for publication by the County Election Division. The sample booklet format was discussed and the Board agreed that this suggestion was an acceptable method to address the mandate, and instructed Ms. Rodenberger to proceed in her investigation of cost factors, printing resources and distribution. There being no more items, the meeting was recessed at 2:15 p.m. DEHYDRATOR EMISSION TASK FORCE REPORT (#281/283) The Board of County Commissioners reconvened at 3:00 p.m. in general session with Maggie Carter, Facilitator of the Dehydrator Emission Task Force. Chairman Hotchkiss presided; Commissioner Duvall was present and Commissioner Disney was attending a meeting in Estes Park. Also present were: Bill Gordon, County Administrator; Larry Johnston, Director of Environmental Health; Roy Cole, Robert Graves, Harvey Kittel, Debby Morgan, Mary Lou Schmunk, and Karen Schneller-McDonald, members of the Dehydrator Task Force. Recording Clerk, D. Lord. Maggie Carter, Facilitator of the Task Force, presented the Board with a written Consensus Statement, with an opening statement, five recommendations and an outline for a suggested COMMUNITY OBSERVATION STUDY. The Chairman accepted the report on behalf of the Board and both the Chair and Commissioner Duvall expressed their appreciation for the time and effort all members of the task force expended on their assignment. The recommendations and follow-up activities of the county and the task force were discussed. Ms. Carter expressed the Task Force's wish to be involved in the Community Observation Study, if the Board decides to initiate it. Mr. Johnston said that some of the recommended actions would be a part of the discussion of the Emissions Inventory Committee on July 13, and may be addressed by that group. After a general discussion, Chairman Hotchkiss accepted the report of the Dehydrator Task Force as an interim report, and declared a 30-day grace period during which time the Board and Dr. Johnston will determine how these recommendtions can be implemented. No further action was taken, and the meeting was adjourned at 4:15 p.m. ________________________________ COURTLYN W. HOTCHKISS, CHAIRMAN BOARD OF COUNTY COMMISSIONERS ( S E A L ) ATTEST: ________________________________________ Sherry E. Graves, Deputy County Clerk ________________________________________ Dolores Lord, Deputy County Clerk