County Offices, Courts and the Landfill will be closed Monday, May 25 in observance of Memorial Day. Critical services at Larimer County will not be disrupted by this closure.
PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS TUESDAY, FEBRUARY 16, 1993 SUBDIVISIONS (#148 & #150) The Board of County Commissioners met at 9:00 a.m. in regular session with John Barnett, Director of Planning. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Al Kadera, Subdivision Administrator; Jerry White, Zoning Administrator; Russ Legg, Development Processing Administrator; Elaine Spencer, Director of General Engineering Services; Jerry Blehm, Public Health; Jeannine Haag, Assistant County Attorney; and Bill Gordon, County Administrator. Recording Clerk, S. Graves. Mr. Barnett stated that the following are consent items and will not be discussed unless requested by the Commissioners or members of the audience. 1. RANCH ACRES SUBDIVISION AMENDED PLAT (#92-SA0195): NE 35-06-69; ONE MILE NORTH OF LOVELAND ON THE WEST SIDE OF U.S. HIGHWAY 287; 6.63 ACRES; 2 LOTS; R-RESIDENTIAL ZONING (2-16-93) This is a request for an Amended Plat of Ranch Acres Subdivision 2nd Addition Tracts 'L' and 'M' to adjust the boundary lines of Tracts L and M to create one lot of .46 acres and one lot of 6.17 acres for single family dwellings. Staff Findings include: 1) Ranch Acres Second Addition was approved by the County in 1962; 2) The proposed Amended Plat is intended to reconfigure two existing tracts and does not create any new lots; 3) The County Health and Engineering Departments reviewed the proposed Amended Plat and stated no objections; 4) The utilities serving this area reviewed the proposed Amended Plat and stated no objections, although the water and sewer providers indicated that easements may be needed to provide water and sewer service to these lots. Staff Recommendation is for Approval of the Amended Plat of Tracts L and M, Ranch Acres Subdivision Second Addition, with the condition that the applicant locate the water and sewer lines and provide appropriate easements for these utilities. 2. CARLISLE SUBDIVISION (FORMERLY MINOR (JOHNSON) SUBDIVISION - #92-SU0088: NE 1/4 33-05-68; SOUTHWEST CORNER OF COUNTY ROAD 16 AND COUNTY ROAD 7; 39.77 ACRES; 8 LOTS; FA-FARMING ZONING (2-16-93) This is a request for Final Plat Approval - To divide 39.7 acres into eight lots for single-family dwellings. Staff Findings are: 1) The proposed Final Plat for Carlisle Subdivision is consistent with the conditionally approved Preliminary Plat; 2) The Subdivision Improvements Agreement cost estimates have been approved by the Health and Engineering Departments, and the applicant has proposed a letter of credit to secure the Agreement; 3) A minor addition to the homeowner's documents will bring them into conformance with the County's requirements for maintenance of roads and other common facilities. Staff Recommendation is for Approval of the Final Plat for Carlisle Subdivision with the following conditions: 1) The homeowner's documents be amended to include Section 3.5.E.7 of the Subdivision Resolution concerning maintenance of roads and common facilities; 2) The County Engineering Department's approval of the final construction drawings must be granted before the Final Plat is recorded; 3) The letter of credit to be offered as collateral to secure the Subdivision Improvements Agreement shall be provided to the Planning Division before the Final Plat is recorded. M O T I O N Commissioner Duvall moved that the Board adopt the Staff Findings and Staff Recommendation and approve the Ranch Acres Subdivision Amended Plat (#92-SA0195) and the Carlisle Subdivision (Formerly Minor (Johnson) Subdivision (#92-SU0088); each, with the conditions as previously outlined. Motion carried 3 - 0. 3. BRACKENBURY MINOR RESIDENTIAL DEVELOPMENT (#92-EX0188): N 1/2 12-08-69; SOUTHEAST OF THE INTERSECTION OF COUNTY ROAD 15 AND COUNTY ROAD 60 ON THE EAST SIDE OF COUNTY ROAD 15; 35 ACRES; 2 LOTS; O-OPEN ZONING (2-16-93) This is a request to divide a 35-acre lot with an existing single family home and mobile home park into two lots of 13 and 22 acres to create one vacant lot for a single-family dwelling. Mr. Legg reviewed the major concerns and issues and, subsequent to an inspection of the site by the Poudre Fire Authority, suggested an amendment be added to the condition regarding the location of the fire hydrants. Norm Brackenbury, applicant, addressed the Board with his concerns and requested the condition regarding provision of a second point of access, if additional lots are served by the access road, be eliminated; he also requested the right-of-way dedication be changed to reservation in Condition No. 5. Staff Findings include: 1) The proposed Brackenbury Minor Residential Development is consistent with the existing development in the area, with the existing zoning of the site, and with the minimum requirements of the Larimer County Subdivision regulations; 2) The Larimer County Engineering and Health Departments, the Poudre Fire Authority, all serving utilities, and other referral agencies have reviewed this proposed Minor Residential Development and have stated no objections to it as long as certain conditions are met; 3) Approval of the Brackenbury Minor Residential Development, with the following conditions, will not result in any significant negative impacts on the surrounding properties, utility services, transportation facilities, or the natural environment. Staff Recommendation is for Approval of the Brackenbury Minor Residential Development, with the following conditions as amended: 1) Two fire hydrants must be installed--one at the intersection of County Roads 60 and 15, the other at the property line with Trotwood Ranches; or receipt of a letter from the Poudre Fire Authority stating that any existing hydrants are adequate; 2) Lot 2 must have a circular driveway or a cul-de-sac must be provided at the end of the access road; 3) Water lines to serve Lot 1 must be extended to that lot prior to recording the Final Plat; 4) A total half right-of-way of 50 feet must be dedicated on the Final Plat for County Road 15; 5) One of the driveways serving the house and one of the driveways serving the mobile home park must be removed. The ditch must be regraded and reseeded. This must be done prior to recording the Final Plat; 6) The road must be completed in accordance with County policy. The road must be built and approved by the Engineering Department prior to recording the Final Plat; 7) The existing Public Service easement recorded at Book 1326, Page 243 must be shown on the Final Plat; 8) The road must be labeled as a utility easement on the Final Plat; 9) An agreement must be reached between the Brackenburys and North Poudre Irrigation prior to recording the Final Plat. The agreement must be recorded; 10) The WestGas pipeline must be identified with a bearing and distance description provided by the developer to WestGas. The 50-foot easement must be shown on the Final Plat and labeled as requested by WestGas; 11) School Fees of $8 for Lot 1 must be paid before recording the Final Plat; 12) The following plat notes should appear on the Final Plat: A) Engineered footings and foundations shall be required for all construction on this site; B) Radon detection tests are required in any new residential structure prior to the issuance of the Certificate of Occupancy; C) Uses on the lots shall be restricted to single family dwellings and permitted accessory uses; D) Park Fees will be collected at the time of building permit issuance; E) No structures of any type, including fences and large trees, shall be allowed on the Western Gas Supply Company's high pressure natural gas pipeline easement; F) Maintenance of the internal road is the responsibility of the property owners. Failure to maintain the road may result in a lien on the property; G) The Section 2.8 Fee of $313 will be collected at building permit issuance for Lot 1. M O T I O N Commissioner Disney moved that the Board adopt the Staff Findings and Staff Recommendation with Amended Conditions and approve the Brackenbury Minor Residential Development (#92-EX0188). Motion carried 3 - 0. 4. US WEST/NEW VECTOR SPECIAL REVIEW (LIEN QUARRY AREA) - #92-ZR0113: SW 1/4 36-10-70; TWO MILES SOUTHEAST OF LIVERMORE; 3.24 ACRES; O-OPEN ZONING (2-16-93) This is a request for Special Review to allow a cellular telecommunication facility. Mr. White described the project and its history, reviewed the major concerns and issues, and indicated on an aerial map the location of the nearest residences to the site, noting that the nearest family dwelling is 6400 feet. Staff Findings are: 1) The proposed use is consistent with the intent and purpose of the Zoning Resolution and Comprehensive Land Use Plan; 2) The proposed use will not impair the public health, welfare, prosperity or safety by creating undesirable traffic congestion, undesirable sanitary conditions, overburdening of utilities, or adverse environmental influences in the area; 3) The proposed use will not have a significant impact on surrounding land uses or on property values in the neighborhood; 4) Review agencies have all indicated no objection to the proposal. The Planning Commission/Staff Recommendation is for Approval of the Special Review request for a cellular telephone communications station in the O-Open Zoning District, subject to the following conditions: 1) The site be developed in strict conformance with Zoning File Exhibit A (Application for Special Review, dated July 21, 1992, and revised November 25, 1992), unless otherwise modified by the following conditions; 2) The tower shall have a non-reflective galvanized finish, and shall have no lighting. The microwave dish shall be an open grid design, with a non-reflective galvanized finish; 3) The building shall be earth-tone color, with no reflective surfaces; 4) US West/New Vector (and its successors) shall be responsible for removal of the tower and building, within 30 days, if those facilities are not utilized to provide cellular phone communication services to this area for a period of six months. Larry Storms, representing US West/New Vector Group, Inc., described the benefits and purpose of the facility--aid to mobile society, personal use and security, emergency service, etc. Steve Koeckeritz, real estate developer in the Red Feather Area, spoke of the need of this service in the area and asked if the scope of the service area would reach the Red Feather or Glacier View Area; the answer was negative. The following Bonner Peak Residents addressed the Board with their opposition and concerns of the electromagnetic rays being harmful to health, etc: Gene Eisert, Daniel Fumento, Phil Lanier, Marsha Henreich, Greg Keller. Also, several letters of opposition, pictures of the site, and a paper on Cellular Radio Transmission Health Effects were presented to the Board. Commissioner Duvall expressed concerned regarding the cumulative effects of these proposed structures in the future. Much discussion followed. M O T I O N Commissioner Disney moved that the Board adopt the Staff Findings and Planning Commission/Staff Recommendation and approve the US West/New Vector Special Review (Lien Quarry Area) - #92-ZR0113. Motion carried 2 - 1; Commissioner Duvall opposing. The meeting recessed at 10:55 a.m. WORKSESSION ON THE ENVIRONMENTAL ADVISORY BOARD (#150 @ 1760) The Board of County Commissioners reconvened at 11:00 a.m. in regular session with Bill Gordon, County Administrator. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were the following Ad-Hoc Committee Members for Forming an Environmental Advisory Board: John Barnett, Planning; Elaine Spencer and Rex Burns, Engineering; Larry Johnston and Ed Schemm, Environmental Health; Frank Lancaster, Natural Resources; and John MacFarlane, Parks Director. Recording Clerk, S. Graves. The Ad-Hoc Committee Members for the formation of an Environmental Advisory Board presented their initial findings and explained that presently there is no existing citizen board providing the Commissioners feedback on general environmental issues. Their recommendation is that the Commissioners form an Environmental Advisory Board to serve as a sounding board for overall environmental policy and issues. This Board should have a maximum of seven members and be from diverse geographical, demographical, and technical backgrounds. Also, the Board should form an Environmental Management Team to work with the Environmental Advisory Board, Commissioners, and Staff on overall County environmental policy, and would provide administrative support. The Management Team should be composed of representatives from Environmental Health, Engineering, Planning, Natural Resources, Parks, and Extension. Commissioner Disney and Mr. Lancaster will coordinate efforts in advertising for citizens to serve on the Environmental Advisory Board and return to the Commissioners for final selection of applicants. The Board appointed Mr. Lancaster to serve as leader in coordinating efforts and developing guidelines for the Environmental Advisory Board and Environmental Management Team. The meeting recessed at 11:30 a.m. UPDATE ON LAPORTE AIR QUALITY STUDY/AIR QUALITY LAWS (#153;154) The Board of County Commissioners reconvened at 2:00 p.m. for a meeting with Dr. Larry Johnston, Public Health Department. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present was Joe Palomba, Technical Secretary to the Colorado Air Quality Control Commission; Steve Arnold, Acting Assistant Director of the Colorado Air Quality Control Commission; Dr. Adrienne LeBailly, Director of Public Health; Jerry Blehm, Planner, Public Health; and Bill Gordon, County Administrator. Recording Clerk, M. Bloom. Dr. Johnston noted that this hearing would address two areas of concern; specifically, regulations for dehydrators and the status of the LaPorte Air Quality Study. Joe Palomba stated that Senate Bill 105, which was passed in 1992, removed authority to regulate agricultural operations (Regulation 5) from the Air Quality Control Commission. Mr. Palomba informed the Board that a petition has been received from Graves Ranch Company requesting deletion of Regulation 5 as a control of existing alfalfa dehydrators. The Commission has scheduled a hearing to consider removing this regulation on March 18, 1993. An amendment to the State Implementation Plan will have to be submitted to the Environmental Protection Agency upon deletion of Regulation 5. Mr. Palomba stated that when standards within an area are exceeded, it is incumbent upon that area to show the EPA how it will attain and then maintain those standards. In answer to Commissioner Duvall, Mr. Palomba stated that the cumulative effect of particulate matter may be one of a number of established standards that is to be maintained. Additionally, Mr. Palomba noted that if the hearing scheduled for March 18, 1993, can substantiate that Regulation 5 is not a part of the State Implementation Plan measures then the Environmental Protection Agency will have to accept the deletion. Interim Regulations for Alfalfa Dehydrators in Larimer County: Steve Arnold stated that Colorado Revised Statutes 25-7-128 provides that . . . "local municipalities can enact local resolutions/ordinances. . ." Adoption of local resolutions or ordinances would be totally independent and not subject to approval by the State Air Pollution Control Division/Commission. Kate Curran, resident in the LaPorte area, informed the Board that she would like to have the data collected during the study evaluated and the Advisory Board reactivated. Additionally Ms. Curran noted that a local resolution or ordinance on regulation 5 would give the Advisory Board/Committee something to work with. John Chilson, Attorney, stated that the proposed resolution/ordinance would be administrative only and not a solution. Furthermore, Mr. Chilson questioned how Larimer County would establish a department to enforce the regulation. Joe Palomba stated that the State would not enforce an ordinance or resolution adopted by Larimer County - Larimer County would have to provide enforcement. CONSENSUS OF THE BOARD OF COUNTY COMMISSIONERS was to direct the Staff to come back to the Board within 30 days with a proposal as to what the Board could do in the way of a resolution or ordinance and to look into how the air-quality study could be completed. Commissioner Disney expressed hope that the Dehydrator Emissions Committee will come to a solution. The meeting adjourned at 4:10 p.m. WEDNESDAY, FEBRUARY 17, 1993 ADMINISTRATIVE MATTERS (#151 & #150 @ 3000) The Board of County Commissioners met at 9:30 a.m. in regular session with Bill Gordon, County Administrator. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present were: Laurel Kubin, Director of Extension; Jerry White, Zoning Administrator; Rena Mackrill, Human Development Director; Wayne Buhlig, Weatherization Director; Carol Gillespie, Community Development Director; Robert Thompson, Program Specialist I; Ralph Jacobs, Personnel Director; Patsi Maroney, Compensation and Benefits Specialist; and Rex Smith, Director of Public Works. Recording Clerk, S. Graves. 1. REQUEST FOR APPROVAL OF AN APPLICATION FOR 4-COUNTY ENVIRONMENTAL PROTECTION AGENCY (EPA) GRANT: Ms. Kubin provided an update for the Board regarding application for a $75,000 EPA grant for an Agricultural Pesticide Recovery Program in Adams, Boulder, Larimer and Weld Counties. This program will be aimed at gathering and disposing of banned and unusable pesticides stored at farms and greenhouses in the four-county area. Ms. Kubin requested Board approval to use the Larimer County Landfill as a set-up site for this project. CONSENSUS OF THE BOARD was to endorse the application of this grant and approve the useage of the Landfill as a set-up site. 2. REQUEST FOR SIGNATURE ON QUIT CLAIM DEEDS FOR SALE OF CRYSTAL LAKES LOTS 107 AND 108, 15TH FILING: Mr. White requested Board approval and the Chairman's signature on a Quit-Claim Deed for sale of Crystal Lakes Lots 107 and 108. Mr. White noted these are two of twenty-three lots the County holds in escrow and all proceeds go directly to the Crystal Lakes Association to be used for improvements. CONSENSUS OF THE BOARD was to authorize the Chairman to sign the Quit Claim Deed for the sale of Crystal Lakes Lots 107 and 108, 15th Filing. D93-03 QUIT CLAIM DEED TO CRYSTAL LAKES ROAD AND RECREATION ASSOCIATION AND CRYSTAL LAKES WATER AND SEWER ASSOCIATION OF LARIMER COUNTY FOR LOTS 107 AND 108, CRYSTAL LAKES FIFTEENTH FILING, P.U.D. 3. WEATHERIZATION: A. Capital Equipment Purchase: Subsequent to last week's meeting regarding a request to use current grant funds (approximately $29,000) for the purchase of insulation equipment and for three additional entry-level employees, the Board met with Larry Meeks, President Thermal Craft Insulation Company to address his concerns. Based on assurances from Mr. Buhlig, Mr. Meeks informed the Board he does not wish to thwart the purchase of this insulation equipment as the "in-house" services to be performed with this equipment are not services performed by an insulation contractor. M O T I O N Commissioner Duvall moved that the Board approve the capital equipment purchase of insulation equipment and the addition of three additional entry-level employees for the Weatherization Department, as requested by Mr. Buhlig, and expressed the Board's desire that capital equipment purchases for "in-house" services not compete with private business. Motion carried 3 - 0. B. Staff Assignment - Temporary Detached Service: Ms. Gillespie noted that in response to a request from the National Association of Community Action Agencies attempting to assist the Community Action Agency of south Florida in rebuilding after the devastation of Hurricane Andrew, approval from the Board is requested to loan Robert Thompson for a period of 4 weeks to assist in this effort a nd to relieve the overburdened staff in this area. CONSENSUS OF THE BOARD was to approve the temporary detached service staff assignment, as requested by Ms. Gillespie. 4. DISCUSSION REGARDING CULTURAL CENTER/MUSEUM, WELLINGTON, COLORADO: Following a meeting last week relative to this subject, the Board requested documentation from Wellington Town Officials supporting the concept for the Cultural Conservancy and the proposed two-day workshop. Gary West, Wellington Town Manager, and John Schafer, interested citizen, addressed the Board and expressed their enthusiasm for the project and a letter of support from Mayor Walt Kuemmerlin was presented to the Commissioners. Commissioner Duvall expressed her concern that the estimated seed capital needed for Phase One is $36,530 and that is only for the design phase. Much discussion followed; it was noted that this Center will be of financial benefit for all of Larimer County, not just Wellington. M O T I O N Commissioner Disney moved that the Board approve the request for $1,917.50 for the two-day worksession on February 25 and 26, 1993 to produce a preliminary design for the Cultural Conservancy. Commissioner Duvall asked if the Town of Wellington could participate in the partial funding of the workshop. Mr. West indicated that the Town of Wellington has no funds. Mike Palmer, Cultural Conservancy Advocate, suggested that solicitation of funds from town residents and businesses will be undertaken to raise the $600 needed for the plane fare for Dennis Holloway, Architect for the Center. M O T I O N Commissioner Disney amended his motion that the Board approve the appropriation of $1,317.50 from the Commissioner's Special Projects Fund for the two-day workshop to be held on February 25 & 26, 1993 for the preliminary design for the Cultural Conservancy Center/Museum. Motion carried 2 - 1; Chairman Hotchkiss dissenting. 5. REQUEST FOR APPROVAL AND SIGNATURE OF THE ADDENDUM TO THE ADMINISTRATIVE AGREEMENT FOR THE LARIMER COUNTY DENTAL PLAN: Mr. Jacobs and Ms. Maroney requested Board approval and the Chairman's signature on the Addendum to the Administrative Agreement for the Larimer County Dental Plan. Mr. Jacobs stated that C.W. Sweeney & Co. is the third-party administrator for the County's self-funded dental plan and this addendum provides for an 8% increase in the "per-participant" fee. The addendum has been approved as to form by Marla Hehn, Assistant County Attorney. M O T I O N Commissioner Duvall moved that the Board approve the Addendum to Administrative Agreement for the Larimer County Dental Plan for a one-year period commencing January 1, 1993, as recommended by the Personnel Director. Motion carried 3 - 0. A93-17 ADDENDUM TO ADMINISTRATIVE AGREEMENT FOR LARIMER COUNTY DENTAL PLAN BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND C. W . SWEENEY AND COMPANY 6. APPOINTMENT TO AN UNEXPIRED TERM ON THE LARIMER COUNTY COMMUNITY CORRECTIONS ADVISORY BOARD: M O T I O N Commissioner Duvall moved that the Board appoint Donn Hopkins to fill an unexpired two-year term on the Larimer County Community Corrections Advisory Board. term ending December 31, 1993. Motion carried 3 - 0. 7. REQUEST FOR APPROVAL OF ACCESS PERMIT FEE INCREASE: Mr. Smith reminded the Board that on November 17, 1992 the Board was requested to authorize a fee increase from $15 to $30 for access permits for new construction projects. At that time, Mr. Smith was instructed to draft a resolution authorizing this fee increase and return to the Board for approval. M O T I O N Commissioner Duvall moved that the Board adopt a Resolution Concerning Access Permit Fees and authorized the Chairman to sign same; this fee increase to commence March 1, 1993. Motion carried 3 - 0. R93-25g RESOLUTION CONCERNING ACCESS PERMIT FEES Mr. Smith also presented a Notice to Proceed with Terracon to proceed with the next phase of the groundwater remediation work at the Vine Drive Shop and requested Board approval and the Chairman's signature. Commissioner Duvall requested Mr. Smith to consider other firms in the future for this work. Mr. Smith stated it is so complex that Terracon would need to write the proposal. Commissioner Duvall indicated her desire to proceed as quickly as possible with the groundwater cleanup. Chairman Hotchkiss recommended we discuss this matter further at the next Public Works Meeting. M O T I O N Commissioner Disney moved that the Board approve the Notice to Proceed with Terracon, as requested by Mr. Smith. Motion carried 3 - 0. 8. WORKSESSION: -- Elitch's Day: Mr. Gordon presented a form for Board approval and the Chairman's signature reserving June 26, 1993 for Elitch's Day for Larimer County Employees, and requesting a downpayment. CONSENSUS OF THE BOARD was to approve and sign the form and authorize Mr. Gordon to send a downpayment of $200 reserving June 26, 1993 for Larimer County Employees. -- Letter to Ed Secor: A letter supporting the efforts for alternate transportation means of access to the new Denver International Airport from downtown Denver and from Northern Colorado was submitted for Board approval and the Commissioner's signatures. CONSENSUS OF THE BOARD was to approve sending the letter to Mr. Secor and for the three Commissioners to sign. -- Retreat Schedule: Discussion ensued regarding the expanded Retreat Schedule for the Larimer County Retreat to be held March 4 & 5, 1993 in Estes Park. The three groups will discuss these three subjects: 1) Re-organization regarding Teamwork; 2) Customer Service, Public Relations and Communication; and 3) Stretching the Dollar, Saving Money, and discussing a new Budget Process. -- Complaints about Humane Society: Following citizen complaints against the Humane Society regarding vicious dogs, Commissioner Disney suggested a meeting be scheduled with the Humane Society to discuss this matter. Chairman Hotchkiss indicated the Commissioners have a contract with the Humane Society Board and complaints should be directed to them. The Board directed Mr. Gordon to schedule a meeting with the Humane Society Board, the Humane Society, and the Board to discuss contractual fulfillment. -- Letter to Interior and Related Agencies Subcommittee Chairman: Mr. Gordon presented a letter addressed to The Honorable Sidney Yates, Chairman Interior and Related Agencies Subcommittee requesting support for the purchase of 19,000 acres of Union Pacific Land in the Cherokee Park Area of Larimer County for addition to the Roosevelt National Forest. CONSENSUS OF THE BOARD was to approve the submittal of this letter and for all three Commissioners to sign the letter. -- CDOT District Reapportionment: A FAX from the Boulder County Commissioners proposing a new transportation region arrangement based on population was discussed. 9. DOCUMENT REVIEW: The following documents, of a routine nature, were considered by the Board: MINUTES/AGENDA Commissioner Duvall moved that the Board approve the Minutes for the week of February 8, 1993, as amended, and the Agenda for the week of February 22, 1993, as submitted. Motion carried 3 - 0. M O T I O N Commissioner Duvall moved that the Board approve Petitions for Abatement for Henry Lavigne; James Sloan; and Cathleen Solsky, as recommended by the County Assessor, Stephen Miller. Motion carried 3 - 0. M O T I O N Commissioner Duvall moved that the Board approve the following miscellaneous documents: Application Before Public Utilities Commission (PUC) of the State of Colorado Regarding Funding for Grade Crossing Warning System - County Road 11 - Project #180; Certification of Road Mileage; Road Supervisor Form; Amended Yelek Exemption; Carlisle Subdivision Plat; McDonough Minor Residential Development Plat; Ranch Acres Amended Plat; and Fleming Minor Residential Development Plat. Motion carried 3 - 0. LIQUOR LICENSES: Licenses were issued to: Best Western Coach House Motor Inn of Loveland 6 % - WITH EXTENDED HOURS - Loveland, CO; Aspen Lodge of Estes - 6% WITH EXTENDED HOURS - Estes Park, CO; Drink N Dawg - 6% WITH EXTENDED HOURS _ LaPorte, CO; and Glen Haven General Store - 3.2% - Glen Haven, CO. M O T I O N Commissioner Duvall moved that the Board approve the following documents: A93-18 ELEVATOR SERVICE AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND MONTGOMERY ELEVATOR COMPANY A93-19 SUBDIVISION IMPROVEMENT AGREEMENT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND A. LEE AND MARILYN MINOR JOHNSON REGARDING THE CARLISLE SUBDIVISION C93-02 CONTRACT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND THE STATE DEPARTMENT OF LOCAL AFFAIRS, DIVISION OF HOUSING (Low-Income Energy Assistance Program (LEAP) Funds C93-03 CONTRACT BETWEEN THE BOARD OF COUNTY COMMISSIONERS AND THE STATE DEPARTMENT OF LOCAL AFFAIRS, DIVISION OF HOUSING (Department of Energy (DOE) Weatherization Assistance Program Funds) Motion carried 3 - 0. The meeting recessed at 12:00 noon. WORKSESSION ON BUDGET (#156) The Board of County Commissioners reconvened at 1:30 p.m. in regular session with Bob Keister, Budget Manager. Chairman Hotchkiss presided; Commissioners Disney and Duvall were present. Also present was Bill Gordon, County Administrator. Recording Clerk, S. Graves. The purpose of today's worksession is to review the current budget process and discuss possible ways of changing this process. Mr. Keister stated that the budget is a "Plan" which represents current management decisions. Mr. Keister reviewed the strengths and weaknesses of the current method of budgeting and indicated his willingness to change the budget process if the Board decides that their expectations are not being met with the current method. Commissioner Duvall indicated her desire to develop a strategic plan and set goals so that the County has an outcome-based budget, and have each department work towards achieving those common goals. Mr. Keister noted that developing this goal-based budget would be a monumental task and will take two to three years to develop. Chairman Hotchkiss stated that the budget is a reflection of decisions the Board makes every day and that in his opinion the current system works well and noted that 90% of the budget is set by others. Mr. Gordon cautioned that within the limitations of Amendment #1, the County has a limitation on funding--revenue cannot be raised. Commissioner Disney suggested the Board continue with the current budgeting method for one year in order to acquire a better understanding of the budget process and maybe next year consider making some changes. Commissioner Duvall suggested that instead of department heads coming to the Board individually with requests, the Board meet with them as a group to involve them and develop a team approach. The elected officials and department heads will discuss possible revisions to the budget process at the County Retreat in March and another meeting will be scheduled with the Board in early April to review their suggestions. Also, Commissioner Duvall wishes to involve the public earlier in the budget-making process. Discussion was held regarding the reinstitution of "County Seat for a Day" in April or May. The meeting adjourned at 3:10 p.m. _________________________________ COURTLYN W. HOTCHKISS, CHAIRMAN BOARD OF COUNTY COMMISSIONERS ( S E A L ) ATTEST: _____________________________________ Mary R. Bloom, Deputy County Clerk _____________________________________ Sherry E. Graves, Deputy County Clerk